Devika Jamwal
Auckland,New Zealand
Summary
Results-driven Office Administrator and Accounts Professional; with expertise in managing accounts receivable and payable, payroll processing and project coordination. Recognized for enhancing operational efficiency through precise financial reporting and effective collaboration with cross-functional teams.
Overview
7
7
years of professional experience
Work History
Office Administrator / Accounts
SB Civil Ltd
Auckland
06.2022 - Current
- Manage accounts receivable and payable, ensuring accurate processing and timely payments using Xero.
- Process 40–50 invoices daily, ensuring accuracy and timely handling of accounts.
- Prepare the 20th of the month payment run and upload payment files for processing.
- Manage month-end accounting tasks, preparing reconciliations and intercompany entries, updating financial records, and assisting with financial reporting to ensure accurate financial oversight.
- Manage and reconcile intercompany transactions, ensuring accuracy and proper allocation across multiple entities.
- Process weekly payroll for 40–50 employees using Smartly, including timesheet reviews and responding to employee queries.
- Support the Quantity Surveyor with monthly claims and account reconciliations.
- Liaise with external Chartered Accountants to support GST returns and tax preparation, providing required financial documentation and reports.
- Maintain SharePoint records, inventory tracking, and general office management.
- Oversee HR administration, including onboarding, employee records, and payroll compliance.
- Prepare and manage health & safety documentation (SSSPs and project compliance).
- Provide first-line IT support for the company, including troubleshooting hardware/software issues and liaising with external providers when required.
- Manage administrative operations, including lodging insurance claims, maintaining vehicle registrations, liaising with immigration advisors to process employee visas, ordering office supplies, and ensuring the upkeep of kitchen and workplace essentials to support smooth business operations.
- (Civil Construction Company with multiple entities)
Operations / Project Coordinator
DDL Homes Ltd
Auckland
07.2019 - 06.2022
- Coordinated day-to-day project operations, liaising with engineers, architects, council staff, and consultants.
- Assisted with consent processes (Resource Consents, Building Consents, CCC, 224c).
- Maintained project documentation and SharePoint records.
- Processed payroll via Smart Payroll/Smartly and managed purchase orders using Xero.
- Supported new staff onboarding and office operations.
- Contributed to efficient project delivery by ensuring timely procurement and document control.
Customer Service Agent
Swissport
Auckland Airport
10.2018 - 06.2019
- Assisted passengers with check-in, boarding, baggage handling, and special assistance needs.
- Ensured compliance with airline safety/security standards.
- Provided front-line customer service for passengers during delays and disruptions.
Casual Relief Teacher
Jitbug
Auckland
07.2018 - 06.2019
- Supervised and engaged children in play-based learning to foster development and exploration at early childhood center.
- Collaborated with staff to ensure safety and positivity in learning environments.
Lecturer / Assistant Professor (Business & Management)
Various Institutes
India
01.2008 - 01.2011
- Delivered courses in Strategic Management, Finance, and HRM to enhance student understanding of core business principles.
- Mentored students and developed curriculum to align with academic standards and support institutional objectives.
Education
Master of Business Administration -
IMS Jammu
Jammu, India01-2008
Bachelor of Commerce - undefined
NK College Mumbai
Mumbai, India01-2005
Skills
- Accounts Payable/Receivable
- Invoice Management
- Accounts Reconciliation
- Payroll & Timesheet Processing
- HR & Staff Onboarding
- Office Administration
- Project Coordination & Document Control (SharePoint)
- Health & Safety Administration (SSSPs, compliance docs)
- IT Support & Troubleshooting (hardware/software, vendor liaison)
- Customer Service & Stakeholder Liaison
- Multilingual Communication (English, Hindi, Punjabi)
Languages
English
Full Professional
Hindi
Native or Bilingual
Timeline
Office Administrator / Accounts
SB Civil Ltd
06.2022 - Current
Operations / Project Coordinator
DDL Homes Ltd
07.2019 - 06.2022
Customer Service Agent
Swissport
10.2018 - 06.2019
Casual Relief Teacher
Jitbug
07.2018 - 06.2019
Lecturer / Assistant Professor (Business & Management)
Various Institutes
01.2008 - 01.2011
Bachelor of Commerce - undefined
NK College Mumbai
Master of Business Administration -
IMS Jammu