Summary

Overview

Work History

Education

Skills

Languages

Timeline

Devika Jamwal

Auckland,New Zealand

Summary

Results-driven Office Administrator and Accounts Professional; with expertise in managing accounts receivable and payable, payroll processing and project coordination. Recognized for enhancing operational efficiency through precise financial reporting and effective collaboration with cross-functional teams.

Overview

years of professional experience

Work History

Office Administrator / Accounts

SB Civil Ltd

2022.06 - Current

Manage accounts receivable and payable, ensuring accurate processing and timely payments using Xero.
Process 40–50 invoices daily, ensuring accuracy and timely handling of accounts.
Prepare the 20th of the month payment run and upload payment files for processing.
Manage month-end accounting tasks, preparing reconciliations and intercompany entries, updating financial records, and assisting with financial reporting to ensure accurate financial oversight.
Manage and reconcile intercompany transactions, ensuring accuracy and proper allocation across multiple entities.
Process weekly payroll for 40–50 employees using Smartly, including timesheet reviews and responding to employee queries.
Support the Quantity Surveyor with monthly claims and account reconciliations.
Liaise with external Chartered Accountants to support GST returns and tax preparation, providing required financial documentation and reports.
Maintain SharePoint records, inventory tracking, and general office management.
Oversee HR administration, including onboarding, employee records, and payroll compliance.
Prepare and manage health & safety documentation (SSSPs and project compliance).
Provide first-line IT support for the company, including troubleshooting hardware/software issues and liaising with external providers when required.
Manage administrative operations, including lodging insurance claims, maintaining vehicle registrations, liaising with immigration advisors to process employee visas, ordering office supplies, and ensuring the upkeep of kitchen and workplace essentials to support smooth business operations.
(Civil Construction Company with multiple entities)

Operations / Project Coordinator

DDL Homes Ltd

2019.07 - 2022.06

Coordinated day-to-day project operations, liaising with engineers, architects, council staff, and consultants.
Assisted with consent processes (Resource Consents, Building Consents, CCC, 224c).
Maintained project documentation and SharePoint records.
Processed payroll via Smart Payroll/Smartly and managed purchase orders using Xero.
Supported new staff onboarding and office operations.
Contributed to efficient project delivery by ensuring timely procurement and document control.

Customer Service Agent

Swissport

2018.10 - 2019.06

Assisted passengers with check-in, boarding, baggage handling, and special assistance needs.
Ensured compliance with airline safety/security standards.
Provided front-line customer service for passengers during delays and disruptions.

Casual Relief Teacher

Jitbug

2018.07 - 2019.06

Supervised and engaged children in play-based learning to foster development and exploration at early childhood center.
Collaborated with staff to ensure safety and positivity in learning environments.

Lecturer / Assistant Professor (Business & Management)

Various Institutes

2008.01 - 2011.01

Delivered courses in Strategic Management, Finance, and HRM to enhance student understanding of core business principles.
Mentored students and developed curriculum to align with academic standards and support institutional objectives.

Education

Master of Business Administration -

IMS Jammu

Jammu, India

2008-01

Bachelor of Commerce - undefined

NK College Mumbai

Mumbai, India

2005-01