Summary
Overview
Work History
Education
Skills
Hobbies and Interests
Timeline
Generic

Achal Ashmita Ram

Christchurch,New Zealand

Summary

8+ Years as Accounts Administration Officer in FMCG Industry, Manufacturing, Retails and Importing, and Geotechnical - Construction industry dealing with tasks but not limited to. Accounts Payable - end to end processing, answering queries to resolution, coding, reconciling, running multiple pay runs, full signing rights for payments and implementation of electronic document control system (Processed up 100 - 120 per day). Accounts Receivable- High volume processing of Accounts Receivable and Credit control, managing a debt ledger. Freight Forwarder - Manage and coordinate transportation of goods by sea and air with related administrative operations.

Overview

9
9
years of professional experience

Work History

Accounts Administrator

March Construction Limited
10.2023 - 01.2025
  • Receiving and recording all payable invoices in the ERP system, ensuring month end reporting deadlines are met as required
  • Reconciling supplier statements to accounts payable supplier balances
  • Print and file statements accordingly
  • Prepare month end accrual workpapers and posting the journal into the correct accounting period
  • Managing and maintaining all supplier applications and ensuring they all are setup in our ERP database
  • Maintain assigned finance and administration documentation relevant to the role where applicable and required, including filing and disposal of information as directed ie archiving and shredding etc
  • Prepare Accounts Receivable invoices and reconciliation between payments schedules/certificates, billed revenue, retentions
  • Updating relevant workpapers such as invoice trackers, balance sheet as required
  • Processing weekly/fortnightly/monthly vendor payments and setup new vendor accounts in the ERP system
  • Managing the diesel fuel reconciliation and monthly reporting process, including updating the reporting workpapers on weekly basis
  • Monitor and respond to client and supplier emails in a timely manner
  • Manager the motor vehicle fleet registration and relicensing process including managing enquiries and liaising with the staffs
  • Managing reception duties such as answering phone calls, greeting clients and order office supplies when required

Import Sea/Air Operations Coordinator

A. Hartrodt (New Zealand) Ltd
01.2023 - 09.2023
  • Registering Sea/Air Shipment in the Cargowise System
  • Track and trace LCL/FCL shipments, processing documents and data entry
  • Attending and completing various husbandry functions for vessels on arrival at Ports around New Zealand
  • Interaction with a diverse range of parties including port, overseas agent's container depots, pack point, shippers, and local transport providers
  • Set up chargers and processing invoice for external and internal clients
  • Invoice Coding and entering them for payables
  • Follow-up on pre alerts from origin offices in overseas
  • Arranging cartage with full instructions and requirement in South Island and North Island
  • Resolve imports related issues and discrepancies
  • Maintain accurate and organized records of import transactions, documentations such has Bill of Lading/Freight Invoices/Packing List, and communication
  • Perform all other admin and customer service functions as required by management
  • Helping and providing support to Manager and office team in month end tasks

Accounts Administrator/Customer Service

Global Fresh Limited
12.2021 - 01.2023
  • Multi-Tasking for small knit team such as face to face customer service, providing western union services, answering phone calls and responding to customer queries
  • Processing accounts payable and accounts receivable, generating invoices, managing debtors, account reconciliations and producing various financial reports
  • Managing the day-to-day functions of a busy office, delivering first class service to both internal and external customers
  • Set up office processes and administrative procedures, utilising recognized best practices, ensuring efficient workflow and compliance to statutory requirements
  • Entering financial information into the MYOB financial accounting system accurately and efficiently
  • Working closely with the Company Accountant to ensure that accounts are correct, and end of year accounts are processed in a timely manner
  • Setting up and liaising with suppliers, ordering stock and supplies as required
  • Completing a range of administrative duties including general correspondence

Accounts Administrator/Bookkeeper

Krazy Price Mart
11.2020 - 09.2021
  • Processed nightly bills, checks and vendor payments worth over 50k, maintaining detailed records and receipts
  • Entered financial data into company accounting database for verification and reconciliation, always maintaining accurate and current accounts
  • Completed bi-weekly payroll for company employees using Thank You Payroll with maintaining staff records and agreement
  • Maintained relationships with vendors and managed invoices for local and overseas products
  • Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers
  • Reception, Purchase ordering, processing manufacturing orders, processing sales orders
  • All processes up to sending set of accounts to the accountant

Work Placement Administration Student

Ara Institute of Canterbury
08.2019 - 09.2019
  • Achieved deadline by double checking accuracy of Enrolment Forms and scanning more than 500 forms to Ara Institute of Canterbury Database
  • Continually sought methods for improving daily operations, communications with staffs, record keeping and data entry for increased efficiency

Accounts Payable Officer

Punjas & Sons Ltd
04.2016 - 06.2019
  • Processed invoices for top 11 subsidiary companies of parent company
  • Managed accurate and timely processing of over 1000 invoices per month
  • Input all relevant transactions and supervised properly within accounting system
  • Supported management by processing invoices and documents with consistent on-time delivery
  • Verified deposits, rectified discrepancies and processed end-of-day paperwork using Horizon with 100 % accuracy
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy
  • Verified vendor accounts by reconciling monthly statements and related transactions
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable

Education

No Degree - Certificate in Business Administration And Technol

Ara Institute of Canterbury
Christchurch, New Zealand, NZ
03-2020

Bachelor of Arts - Accounting And Management

Fiji National University
Fiji
12-2016

Skills

  • Word
  • Excel
  • Formulas
  • Pivot tables
  • Desk Top Publishing
  • Office 365
  • Microsoft Outlook
  • MYOB
  • Infinity Retail Management System
  • Horizon (ERP)
  • Oracle (Harmony)
  • Laserfiche
  • EFTSURE
  • CargoWise Certified

Hobbies and Interests

  • Leading an active lifestyle
  • Reading, listening to music, travelling and watching movies
  • Follow most sports especially soccer and rugby.
  • Socializing and spending time with family and friends

Timeline

Accounts Administrator

March Construction Limited
10.2023 - 01.2025

Import Sea/Air Operations Coordinator

A. Hartrodt (New Zealand) Ltd
01.2023 - 09.2023

Accounts Administrator/Customer Service

Global Fresh Limited
12.2021 - 01.2023

Accounts Administrator/Bookkeeper

Krazy Price Mart
11.2020 - 09.2021

Work Placement Administration Student

Ara Institute of Canterbury
08.2019 - 09.2019

Accounts Payable Officer

Punjas & Sons Ltd
04.2016 - 06.2019

No Degree - Certificate in Business Administration And Technol

Ara Institute of Canterbury

Bachelor of Arts - Accounting And Management

Fiji National University

Similar Profiles

CREATE PROFILE
Achal Ashmita Ram