Achal Ashmita Ram
Christchurch,New Zealand
Summary
8+ Years as Accounts Administration Officer in FMCG Industry, Manufacturing, Retails and Importing, and Geotechnical - Construction industry dealing with tasks but not limited to. Accounts Payable - end to end processing, answering queries to resolution, coding, reconciling, running multiple pay runs, full signing rights for payments and implementation of electronic document control system (Processed up 100 - 120 per day). Accounts Receivable- High volume processing of Accounts Receivable and Credit control, managing a debt ledger. Freight Forwarder - Manage and coordinate transportation of goods by sea and air with related administrative operations.
Overview
9
9
years of professional experience
Work History
Accounts Administrator
March Construction Limited
Christchurch, New Zealand
10.2023 - 01.2025
- Receiving and recording all payable invoices in the ERP system, ensuring month end reporting deadlines are met as required
- Reconciling supplier statements to accounts payable supplier balances
- Print and file statements accordingly
- Prepare month end accrual workpapers and posting the journal into the correct accounting period
- Managing and maintaining all supplier applications and ensuring they all are setup in our ERP database
- Maintain assigned finance and administration documentation relevant to the role where applicable and required, including filing and disposal of information as directed ie archiving and shredding etc
- Prepare Accounts Receivable invoices and reconciliation between payments schedules/certificates, billed revenue, retentions
- Updating relevant workpapers such as invoice trackers, balance sheet as required
- Processing weekly/fortnightly/monthly vendor payments and setup new vendor accounts in the ERP system
- Managing the diesel fuel reconciliation and monthly reporting process, including updating the reporting workpapers on weekly basis
- Monitor and respond to client and supplier emails in a timely manner
- Manager the motor vehicle fleet registration and relicensing process including managing enquiries and liaising with the staffs
- Managing reception duties such as answering phone calls, greeting clients and order office supplies when required
Import Sea/Air Operations Coordinator
A. Hartrodt (New Zealand) Ltd
01.2023 - 09.2023
- Registering Sea/Air Shipment in the Cargowise System
- Track and trace LCL/FCL shipments, processing documents and data entry
- Attending and completing various husbandry functions for vessels on arrival at Ports around New Zealand
- Interaction with a diverse range of parties including port, overseas agent's container depots, pack point, shippers, and local transport providers
- Set up chargers and processing invoice for external and internal clients
- Invoice Coding and entering them for payables
- Follow-up on pre alerts from origin offices in overseas
- Arranging cartage with full instructions and requirement in South Island and North Island
- Resolve imports related issues and discrepancies
- Maintain accurate and organized records of import transactions, documentations such has Bill of Lading/Freight Invoices/Packing List, and communication
- Perform all other admin and customer service functions as required by management
- Helping and providing support to Manager and office team in month end tasks
Accounts Administrator/Customer Service
Global Fresh Limited
Christchurch, New Zealand
12.2021 - 01.2023
- Multi-Tasking for small knit team such as face to face customer service, providing western union services, answering phone calls and responding to customer queries
- Processing accounts payable and accounts receivable, generating invoices, managing debtors, account reconciliations and producing various financial reports
- Managing the day-to-day functions of a busy office, delivering first class service to both internal and external customers
- Set up office processes and administrative procedures, utilising recognized best practices, ensuring efficient workflow and compliance to statutory requirements
- Entering financial information into the MYOB financial accounting system accurately and efficiently
- Working closely with the Company Accountant to ensure that accounts are correct, and end of year accounts are processed in a timely manner
- Setting up and liaising with suppliers, ordering stock and supplies as required
- Completing a range of administrative duties including general correspondence
Accounts Administrator/Bookkeeper
Krazy Price Mart
Christchurch, New Zealand
11.2020 - 09.2021
- Processed nightly bills, checks and vendor payments worth over 50k, maintaining detailed records and receipts
- Entered financial data into company accounting database for verification and reconciliation, always maintaining accurate and current accounts
- Completed bi-weekly payroll for company employees using Thank You Payroll with maintaining staff records and agreement
- Maintained relationships with vendors and managed invoices for local and overseas products
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers
- Reception, Purchase ordering, processing manufacturing orders, processing sales orders
- All processes up to sending set of accounts to the accountant
Work Placement Administration Student
Ara Institute of Canterbury
08.2019 - 09.2019
- Achieved deadline by double checking accuracy of Enrolment Forms and scanning more than 500 forms to Ara Institute of Canterbury Database
- Continually sought methods for improving daily operations, communications with staffs, record keeping and data entry for increased efficiency
Accounts Payable Officer
Punjas & Sons Ltd
Fiji
04.2016 - 06.2019
- Processed invoices for top 11 subsidiary companies of parent company
- Managed accurate and timely processing of over 1000 invoices per month
- Input all relevant transactions and supervised properly within accounting system
- Supported management by processing invoices and documents with consistent on-time delivery
- Verified deposits, rectified discrepancies and processed end-of-day paperwork using Horizon with 100 % accuracy
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy
- Verified vendor accounts by reconciling monthly statements and related transactions
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable
Education
No Degree - Certificate in Business Administration And Technol
Ara Institute of Canterbury
Christchurch, New Zealand, NZ03-2020
Bachelor of Arts - Accounting And Management
Fiji National University
Fiji12-2016
Skills
- Word
- Excel
- Formulas
- Pivot tables
- Desk Top Publishing
- Office 365
- Microsoft Outlook
- MYOB
- Infinity Retail Management System
- Horizon (ERP)
- Oracle (Harmony)
- Laserfiche
- EFTSURE
- CargoWise Certified
Hobbies and Interests
- Leading an active lifestyle
- Reading, listening to music, travelling and watching movies
- Follow most sports especially soccer and rugby.
- Socializing and spending time with family and friends
Timeline
Accounts Administrator
March Construction Limited
10.2023 - 01.2025
Import Sea/Air Operations Coordinator
A. Hartrodt (New Zealand) Ltd
01.2023 - 09.2023
Accounts Administrator/Customer Service
Global Fresh Limited
12.2021 - 01.2023
Accounts Administrator/Bookkeeper
Krazy Price Mart
11.2020 - 09.2021
Work Placement Administration Student
Ara Institute of Canterbury
08.2019 - 09.2019
Accounts Payable Officer
Punjas & Sons Ltd
04.2016 - 06.2019
No Degree - Certificate in Business Administration And Technol
Ara Institute of Canterbury
Bachelor of Arts - Accounting And Management
Fiji National University