Summary
Overview
Work History
Education
Skills
Volunteer Experience
References
Timeline
Generic

Agaapapalagi Dianne Tautasi

Glen Eden,Auckland

Summary

To acquire a position as a Support/Inventory Officer, bringing 10+ years in Finance and Administration, Inventory Management, strong record keeping, and also a good knowledge on Computer Systems and Technology. Performance-oriented and skilled Clerical professional methodical about managing administrative, promotional and customer service functions to support team and improve group productivity. Prioritize and multitask to handle every need with well-qualified assistance. Diligently pursue every chance to capture new business by monitoring properties, organizing lead data and maintaining efficient schedules.

Overview

22
22
years of professional experience

Work History

ET Customs Agent-Assistant General Manager

ET Custom Agent
07.2017 - Current
  • Maintain current 15+ clients working on contracts and costs as well as update on any changes brought forth from the Samoa Ministry of Revenue
  • We also work to seek new clients and assist one time clients with clearing of their shipments
  • Review all finances, preparing invoices to clients, and follow up on outstanding invoices and handling dues to freight forwarders ensuring that our clients clear all dues pertaining to their shipments
  • Prepare customs entry using the Asycuda system, Import & Export, Transit of goods, prepare manifest as needed basis
  • Train and assist 3 employees to understand requirements and policies of Samoa Ministry of Revenue- Customs, Samoa Ports Authority, Samoa Quarantine ensuring we are in compliance
  • Communicate with Suppliers and freight forwarders to track progress of our clients shipments and ensure upon arrival in Samoa that release is performed right away.

Vodafone Samoa Ltd-Revenue Assurance Lead

Vodafone Samoa Ltd
03.2023 - 12.2024
  • Analyze corporate and business contracts ensuring all revenue has been captured as per signed agreements and contracts
  • Review International and Domestic agreements for all Wholesale partners considering agreed rates and minutes given the contracts already in place
  • Prepare monthly reconciliation on all revenue to ensure that there is no duplication of entries and or all revenue is captured accordingly
  • Revise all Finance and Administrative policies for the company and ensure it is according to company standards
  • Compiled 1st Finance Policy Manual for Vodafone Samoa Limited, ensuring its compliance to Accounting standards.

Vodafone Samoa Ltd-Accounts Receivable Lead

Vodafone Samoa Ltd
07.2022 - 03.2023
  • Daily review of Cash Forms for all Retail Outlets(Maluafou, Matafele, Eveni, Fugalei, Vaitele, Faleolo, Salelologa) ensure sales are correctly accounted in the Point of Sale system as well as customer bill payments are correctly post against their account
  • Check cash received against Bank Statement for any discrepancies
  • Daily Cash Balancing of Distribution and Roadshow teams(double checking receipts against system reports as well as Supervisor the daily ring out of Sales in the system
  • Prepare Invoices for Vodafone customers in which our service had been provided and liaise on payment transactions
  • Monthly reviewing and posting of Postpaid transactions and ensure the Bill run is transparent and pick up any errors working closely with the IT team to ensure we get a correct run of company revenue
  • Liaise with company International Roaming partners and seek out payments to be received of what is owed to us as well as work on payments to our carriers.

Vodafone Samoa Ltd-Assets & Inventory Lead

Vodafone Samoa Ltd
03.2020 - 07.2022
  • Oversee Procurement & Logistics team to seek out good quality handsets that meet our local frequency requirements and also reliable and sophisticated enough to meet our local customers needs
  • We are always sourcing new Suppliers that can provide the quality service and products that we need
  • Always negotiating prices and best routes with our various freight forwarder partners to ensure that shipments arrive on the timely manner and at the best lowest costs
  • We try to maintain relationships not only with our international freight forwarders but also our local freight and custom agents
  • Oversee Inventory team to ensure that orders arriving in our Warehouse are properly checked for any mishandlings,shortages or surpluses and communicate these back to Suppliers and seek compensation when needed
  • We maintain four different categories of Inventory-Technical, Retail, Marketing and Stationery
  • Review and approve landed costs associated with all stocks received in the company inventory system(SAGE) as well as spot check any changes in retail pricing to be reflected in the company POS system(Avabill)
  • Daily communication with Technical, Retail and Marketing Managers concerning any Inventory and Assets issues
  • Maintain and update the Vodafone Samoa Asset Register
  • Work closely with Project Manager to understand project plannings, updates, costs and timeframe to close projects from Work in Progress to Asset and start Depreciation
  • Conduct training as required by various company departments on finance expectations as well as system usage to input and generate Order requisitions and Purchase Orders
  • Work closely with Project Manager in overseeing Project Budget, evaluating Project costs, ensuring project is within the timeframe and limitations as approved on Project Proposal Form
  • Prepare financial reports on each project as well as close off projects as Assets on the financial system, label and instigate the annual Asset count of all company assets.

Bluesky Samoa Ltd-Senior Asset Accountant

Bluesky Samoa Ltd
08.2015 - 03.2020
  • Accurately provide timely monthly Financial Reports to Management and Shareholders as well as provide reconciliations on Inventory, Fixeds Assets, Work in Progress-Projects, Investments, Loans and Creditors, being able to answer any queries from Management
  • Provide monthly reconciliation of Company Assets, Banks, Inventory and Fixed Assets
  • Liable for Fixed Asset Register ensuring that all Assets are being accounted for as well as prepare Depreciation monthly as well as prepare projections of future depreciation for specific Assets
  • Oversee Procurement & Logistics and Inventory team ensuring that we always provide adequate support to our operational and front line departments tracking orders, also maintaining a good relationship with our Suppliers and freight forwarders and meanwhile comply with local Customs regulations
  • I audit costs and seek ways to minimize costs meanwhile receive the service required to ensure products are received in our Warehouse on a timeframe set by Management
  • Assist and provide accurate information to Auditors twice annually ensuring that we are in line with IFRS standards and financial reports are free of any errors and or misappropriation
  • Lead migration from old financial system JD Edwards to new ACCPACC Sage with two others and managed to meet the deadline for a smooth transition into the new system
  • Conduct training as required by various company departments on finance expectations and mainly on improving daily sales and banking reconciliations
  • Also assist in putting in place processes to better assist employees with finance related functions.

Computer Services Limited- Staff Accountant

Computer Services Limited
01.2010 - 08.2015
  • Accurately prepared financial reports and monthly reconciliations to the Financial Controller
  • Ensure that revenue is captured and bank reconciliations are provided weekly for Cash Flow projections working closely with the Collection team to ensure plans are in place to retrieve what is owed by company debtors
  • Maintained employee information in Attache system and prepared fortnightly payroll ensuring all timesheets are properly maintained as well as overtime and project direct costs are accurately recorded
  • Assisted with Accounts Payables process to prepare checks and payments to only and overseas suppliers as per terms of payment agreement
  • Also liaised with valued Suppliers inquiring and agreeing on credit terms
  • Assist Financial Controller in preparing a yearly budget plan for HR and Finance departments and propose new projects and improvement to increase staff compatibility with ever increasing and improving standards.

Event Network Student Sales Lead

PCC
01.2008 - 07.2010
  • Maintain and update innovative displays and product presentation with attractive themes in order to increase customer purchasing capacity, which resulted in a 40% increase in profit for our main store this past quarter
  • Upheld by Event Network Directors to the position as Manager of Sales overseeing all student employees
  • Responsible for training employees to have greater knowledge on store products to enable sales to improve by each sales associate achieving its goal
  • Oversee the main gift shop in PCC and worked with employees in attaining daily sales goals by 30% which we achieve 95% of the time despite low count of guests in PCC
  • Entrusted with cash handling between $500 to over $5,000USD of all gift shops within the Polynesian Cultural Center.

Jr Accounting Clerk-Polynesian Cultural Center

PCC
01.2008 - 08.2009
  • Responsible for making payments to vendors dealing with the Polynesian Cultural Center ensuring that these payments are made per term required on invoices
  • Maintained accounts of all prior and current vendors and updated their information from time to time to attain accurate information
  • Work closely with the Purchasing Department and Warehouse Department clearing any credits to or from PCC concerning any invoices or products received
  • Assuring prices, tax, shipping and handling accuracy before payment is made
  • Provide information for auditors on all PCC account transactions during quarterly periods using excel
  • Delegated with PCC various department accounts to provide payments and maintain accuracy of payments disbursed to appropriate departments.

Bank Teller- National Bank of Samoa

National Bank of Samoa
12.2002 - 06.2003
  • Responsible for ensuring that customer’s retain accurate information concerning accounts and bank offers dealing with an average of 50+ customers a day
  • Consigned to handle till with cash holding amounts between $500 to over $10,000TAL balancing out every day
  • Maintained excellent customer relations and diplomatically resolved customers complaints on as-needed basis.

Education

Bachelor of Science in Business Management -

Brigham Young University-Hawaii

General Education -

Brigham Young University-Hawaii

Leadership Samoa Class 2012-2013 -

Government of Samoa, Apia, Samoa

IFRS & New Auditing Standards -

Samoa Institute of Accountants
12.2023

Asycuda System & Customs Certified -

Samoa Ministry for Revenue - Customs
11.2023

Finance Professional Role in Risk Management -

National University of Samoa
08.2011

Skills

  • Strong organization
  • Time management
  • Client Relationship Building
  • Effective Multitasking
  • Expense Tracking
  • Appointment Scheduling

Volunteer Experience

  • LDS Voluntary Representative, Australia Brisbane Mission, 06/2006–01/2008, Attained effective goal planning skills and executing abilities to achieve goals given a time period. Maintain a professional level of conduct and represent information efficiently to answer concerns and capture families and individuals interests at heart. Build an effective and fun working relationship with any associates I’m assigned to work with resulting in good reports in areas assigned. Trained and assisted new associates to develop confidence in one’s self and retain greater knowledge in services we offer.
  • Executive Director Student Activities-BYUH, BYUHSA, BYUH, 06/2009–04/2010, Created fun and innovative activities to accommodate an average of 150+ students on campus grounds. Prepared proposals for upcoming activities stating purpose, theme, plans, estimated outcome and projected budget to ensure the program of activity runs accordingly as planned and all are informed. Work with a team of four others to publicize activities, provide accurate information, and promote the honor code to all students. Measure success of activities by handing out surveys of each student’s assessment of activities and receive suggestions to improve. Attend meetings with the BYU-H Board of Student Activities presenting activity plans with purpose to accommodate the student’s needs of holding fun and wholesome activities every weekend.
  • New Student Orientation Recruiter/Supervisor-BYUH, NSO, BYUH, 01/2010–Current, Enlisted volunteers 100+ to assist in guiding new and returning students upon arrival to campus ensuring they receive all the required preparations for each new Semester or Term. Trained a number of 6+ student Hawaii Leaders on their duties, and requirements to know all that BYU-H offers to better assist and answer any questions new students may have. Planned and executed a whole week of fun getting to know you activities for the new students to feel welcome on campus.

References

  • ANISH CHANDRA, (685) 755-1059, anish.chandra@vodafone.com.ws, VODAFONE SAMOA LTD
  • LUPEOAUNUU MELEISEA-BROWN, (685) 750-0726, lupeoaunuu.meleisea@vodafone.com.ws, VODAFONE SAMOA LTD
  • TUPE TOFILUA, (685) 750-0189, tupe.tofilua@vodafone.com.ws, VODAFONE SAMOA LTD
  • ETI TAUTASI, (64) 022-641-5099, etcustomagent@gmail.com, ET CUSTOM AGENT

Timeline

Vodafone Samoa Ltd-Revenue Assurance Lead

Vodafone Samoa Ltd
03.2023 - 12.2024

Vodafone Samoa Ltd-Accounts Receivable Lead

Vodafone Samoa Ltd
07.2022 - 03.2023

Vodafone Samoa Ltd-Assets & Inventory Lead

Vodafone Samoa Ltd
03.2020 - 07.2022

ET Customs Agent-Assistant General Manager

ET Custom Agent
07.2017 - Current

Bluesky Samoa Ltd-Senior Asset Accountant

Bluesky Samoa Ltd
08.2015 - 03.2020

Computer Services Limited- Staff Accountant

Computer Services Limited
01.2010 - 08.2015

Event Network Student Sales Lead

PCC
01.2008 - 07.2010

Jr Accounting Clerk-Polynesian Cultural Center

PCC
01.2008 - 08.2009

Bank Teller- National Bank of Samoa

National Bank of Samoa
12.2002 - 06.2003

Bachelor of Science in Business Management -

Brigham Young University-Hawaii

General Education -

Brigham Young University-Hawaii

Leadership Samoa Class 2012-2013 -

Government of Samoa, Apia, Samoa

IFRS & New Auditing Standards -

Samoa Institute of Accountants

Asycuda System & Customs Certified -

Samoa Ministry for Revenue - Customs

Finance Professional Role in Risk Management -

National University of Samoa
Agaapapalagi Dianne Tautasi