Alana Swinn

• Developed and implemented sales strategies to meet company sales and profitability targets.
• Identified and pursued new business opportunities to maintain a robust sales pipeline.
• Prepared accurate estimates for scaffolding projects, ensuring competitiveness.
• Collaborated with clients to deliver tailored scaffolding solutions based on specific needs.
• Conducted site visits to assess project requirements and provide precise quotes.
• Negotiated contracts with clients, achieving mutually beneficial agreements.
• Monitored market trends and competitor activities to uncover growth opportunities.
• Built strong relationships with clients, suppliers, and industry stakeholders.

Maintain SRM and Concur systems, including escalations from the FSS team and local team.

• Created and submitted purchase orders for necessary supplies
• Completed P-card reviews and reconciliations, ensuring accurate scanning and lodging to FSS for timely payment of transactions
• Escalated customer credit claims, including stock return credits, field credits, and claims, to facilitate resolution and maintain customer satisfaction
• Liaise with the Sales Operations and Planning (SOaP) team to the customer master data space, particularly escalations from the FSS
• Provide timely support and assistance to the Finance Team in the day-to-day activities
• Executed assigned projects, contributing to departmental objectives and supporting broader organizational goals
• Managed financial reporting and analysis for operational and strategic decision-making.
• Managed accounts receivable and payable processes while ensuring accurate recording of transactions in the general ledger system.
• Prepared month-end accruals and journal vouchers for month-end closing.

• Reconciled supplier statements and followed up on outstanding invoices to ensure timely resolution.
• Ensure prompt and accurate payment processing of monthly and weekly paid invoices in line with working capital initiatives.
• Processed invoices and payments, adhering to company policies and procedures for accuracy and compliance.
• Coordinated direct credit arrangements for timely supplier payments.
• Pay all Local & Overseas payments via HSBC Direct Link or Cheque.
• Process all Credit Card schedules for payment. Including Concur.
• Prepare all Supplier Master File Maintenance, including new Vendor/TMR setup.
• Monthly Reconciliations of AP, Intercompany & GST GL Accounts
• Payment of New Caledonia invoices, following up to ensure receipt each month.
• Prepare monthly GST and ensure the payment is made on time.
• Prepared the monthly WHT form and ensured that the payment is made on time.
• Ensure that the payment of Excise is made on time, PAYE, GST, FBT.
• Reconcile and submit yearly WHT reconciliation to IRD.
• Intercompany –reconciling, processing of invoices creating on charge invoices to Intergroup companies, monthly confirmations, and loan account journals monthly.
• Advise authorizing managers and clerical staff on correct accounts payable procedures.
• Maintaining Authorisation Levels company-wide, ensuring all staff adhere to signing levels including SRM.
• Oversaw filing and storage of accounts payable documents, ensuring compliance with records retention guidelines.
• Process all Journals in an accurate and timely manner.
• Processed invoices and payments, adhering to company policies and procedures for accuracy and compliance.

• Prepare quotations and run negotiations.
• Implement Procurement strategies to delivery efficiency cost reduction.
• Conducted mini negotiations with suppliers to achieve target cost reduction of 10%.
• Invited, assessed, and awarded supplier tenders, bids, and quotations to ensure competitive sourcing.
• Managed contracts for a portfolio of suppliers, implementing ITNZ T&C’s to streamline onboarding process.
• Administer contract performance, including delivery, receipt, warranty, damages, and insurances for selected contracts.
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
• Process purchase requisitions / orders within the manufacturing department into SAP.

• Managed fleet operations, ensuring optimal maintenance of company vehicles, forklifts, and trucks.
• Purchased plant maintenance items and spare parts to support operational efficiency.
• Manage & maintain the R&R store including requisition reconciliation of the spare parts & inventory.
• Process daily purchase orders and prepare for payment in SAP.
• Raised overseas orders for spare parts to maintain production machinery availability.
• Prepare and issue on site permits-Height/hotwork & confirmed spaces.
• Managed engineering documentation and project files for compliance and accessibility.
• Coordinated equipment maintenance schedules to ensure optimal operational efficiency.
• Streamlined administrative processes to improve workflow efficiency within the engineering department.