Summary
Overview
Work History
Skills
Accomplishments
References
Timeline
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Alofa Jane Tu'ua

Auckland,Papakura

Summary

I am Organized and dependable successful at managing multiple priorities with a positive attitude.

Willingness to take on added responsibilities to meet team goals.

Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

21
21
years of professional experience

Work History

Senior Programme Coordinator - Secondment

Kainga Ora
11.2022 - Current
  • Collaborate with Project Coordinators and Administrators to achieve consistency in program objectives, tasks and services
  • Keep program-related data accurate, up-to-date and easily accessible for accessibility.
  • Provide direction and leadership for the Administration Team in the absence of the Admin Manager.
  • Provide Weekly/Monthly delivery reports to the Programme Director.
  • Investigating and Identifying Risks, Changes and Deliveries over the week/month. Covering the South Auckland Area, Waikato and Bay of Plenty Regions.
  • Providing Adhoc reporting on request from the Programme Director
  • Evaluate processes and identify risks in processes to reestablish better ways or methods of work.
  • Troubleshooting any escalations from the Administration Team or the wider Team 3 Members
  • Communicating with Stake holders in regards to Invoicing and Payment enquires
  • Supporting Development Managers and Project Managers in all project tasks

Project Coordinator

Kainga Ora
06.2022 - 11.2022
  • Kept projects on schedule by managing deadlines and adjusting workflows.
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
  • Maintained database and spreadsheets with accurate inventory and status.
  • Managed purchase order and invoice requirements for projects in the regions i.e Waikato and Bay of Plenty

PROJECT MANAGER

Secom Ltd
05.2011 - 06.2022
  • Forecasted requirements, prepared budgets, and scheduled expenditures to help projects meet financial targets
  • Advised staff and senior managers on available standards, methods, and tools related to project work as well as expected constraints
  • Established, scheduled, coordinated, supervised, and documented testing and corrective actions
  • Facilitated communication and collaboration between project team members and consultants
  • Traveled frequently to off-site locations to assess progress with installation and repair work, connect with customers, and handle paperwork
  • Defined project scope, goals, milestones, deliverables, detailed tasks, and resource requirements from concept creation through implementation
  • Met deadlines by managing time effectively to complete multiple tasks
  • Managed resource allocation to effectively meet customer security needs
  • Directed and coordinated security activities to safeguard company employees, property, and assets
  • Recommended and evaluated product upgrades and physical security enhancements to guarantee security and safety.
  • Attend Monthly meetings to give updates on the Project Lifecycle with Clients and other Stake holders

SECURITY MONITORING OPERATOR / TEAM LEADER / TRAINER

Signature Security Ltd
02.2006 - 04.2011
  • Formulated security action plans and analyzed data and trends to drive continuous performance improvements
  • Reviewed existing security protocols to detect vulnerabilities and implement corrective actions
  • Evaluated team personnel regularly to assess performance and eliminate any performance gaps negatively impacting building security
  • Managed staff schedules and coordinated daily assignments for optimal security with minimal disruption to operations
  • Responded to inquiries and requests for assistance from visitors and staff members
  • Completed daily reports outlining regular activities and notable incidents, including theft and property damage.

ADMINISTRATION ASSISTANT / ADMINISTRATION MANAGER

Fairfax - Auckland Community Print
04.2003 - 05.2005
  • Maintained complex filing systems and document control procedures
  • Coordinated travel arrangements for domestic and international trips
  • Greeted visitors and escorted them to their destinations
  • Worked with managers on resolving payroll issues such as collecting and correcting employees' information
  • Handled requests from employees to resolve questions and concerns related to bi-weekly payroll
  • Kept meticulous records to avoid errors in employees' paychecks and company liability calculations
  • Set up and reconciled voluntary payroll deductions, prepared reports, and resolved exceptions to balance payroll
  • Provided administrative support and assistance to office staff, assisting with productivity and contributing to smooth operations
  • Answered phones and provided customers with pricing and delivery information.

Skills

  • Client relations
  • Resource Allocation
  • Data Entry
  • Consulting
  • Forecasting
  • Data analysis
  • Project planning
  • Process planning
  • Reporting and documentation
  • Troubleshooting
  • Dependable and Responsible
  • Personnel Management

Accomplishments

  • Awarded The Kainga Ora 'Orange Hammer' Award for the month of February 2023, through proactively covering gaps left by staff movements, helping the team where they need guidance and breaking through bottlenecks to ensure operational priorities don’t suffer delays. Being available to learn new tasks and skills, giving the team flexibility in task allocation.

References

  • Rachel Te Ariki, Kainga Ora, Team 3 Admin and Reporting Manager, 021-532-943
  • Nick Seymour, Kainga Ora, Team 3 Programme Director, 021 548 981
  • Angela Beaumont, Secom Ltd, Account Manager / Service Manager, 022 6534 296


Timeline

Senior Programme Coordinator - Secondment

Kainga Ora
11.2022 - Current

Project Coordinator

Kainga Ora
06.2022 - 11.2022

PROJECT MANAGER

Secom Ltd
05.2011 - 06.2022

SECURITY MONITORING OPERATOR / TEAM LEADER / TRAINER

Signature Security Ltd
02.2006 - 04.2011

ADMINISTRATION ASSISTANT / ADMINISTRATION MANAGER

Fairfax - Auckland Community Print
04.2003 - 05.2005

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Alofa Jane Tu'ua