Ameria Gilbert
Greenhithe,New Zealand
Summary
I have demonstrated proficiency in administrative functions, contributing to operational efficiency in an array of different business environments. I am capable of working both collaboratively and autonomously to achieve objectives. Experienced in fast-paced environments and adaptable to last-minute changes. Thrives under pressure. I believe I am a quick learner of new skills, as I like to "hit the ground running" on any endeavour I take up. I am an avid dragon boat and outrigger paddler, and a secondary school coach.
Overview
2026
2026
years of professional experience
Work History
Administration Support Officer
Department of Corrections – Auckland Regional Prison
11.2024 - 07.2025
- Input accurate data into IOMS, the prisoner management system, for streamlined operations.
- Conduct audits of items for prisoners to ensure compliance with regulations.
- Engage directly with Correction Officers and prisoners to address immediate concerns.
- Manage relationships with administration, intelligence, property units, and inmates.
- Compiled reports using Excel spreadsheets.
- Maintained filing systems, both electronic and hard copy.
- Compiled detailed reports of all customer complaints and resolutions.
Accounts Payable
Prestige Loos Limited
08.2022 - 11.2024
- Company Overview: Portaloos servicing and hire company yielding $12m turnover
- Adhering to health & Safety protocols off-site
- Prepared checks for payment of accounts payable invoices.
- Generated monthly reports detailing accounts payable activity.
- Prepared checks for payment of vendor invoices on a timely basis.
- Maintained accounts payable files and records in an organized manner.
- Performed account reconciliations as required including bank statement reconciliation, credit card reconciliations.
- Refunding customers
Sole Accounts - Xero, Showroom Coordinator, Health & Safety Officer
North West Flooring Xtra
07.2015 - 12.2020
- Managed accounts receivable functions including billing, collections, and customer inquiries.
- Performed daily bank reconciliations for three business accounts.
- Processed invoices and payments to suppliers accurately and promptly.
- Generated monthly profit and loss statements for senior management review.
- Coordinated year-end audit preparation for external auditors.
- Maintained accurate records of financial transactions and organized account documents.
- Created and implemented Health & Safety weekly, monthly, and annual checks.
- Reviewed and reconciled accounts payable and receivable records.
Accounts Clerk, Payroll Officer
Haka The Legend Limited
10.2003 - 07.2019
- Prepared weekly wages and reconciled accounts for 13 staff members.
- Managed all accounts receivable and payable functions along with bank reconciliations.
- Generated monthly PAYE reports and conducted reconciliation processes.
- Compiled year-end accounts for accountant's review.
- Submitted bi-monthly GST returns to ensure compliance.
- Executed filing tasks and completed various ad hoc duties as needed.
- Facilitated staff mediation to resolve conflicts effectively.
Accounts Receivable Officer, Payroll Officer, Property Manager, ECE accountant
Ngati Whatua Orakei Whai Maia Ltd
01.2014 - 01.2015
- Company Overview: Auckland iwi organization. Whai Maia is the tribal development arm. Company comprised of 9 business units ranging from Childcare, Healthcare, Education, to landscaping and design and property management.
- AR inputting, AR receipting/matching to customer statements, AR monthly reporting & Debt Collection
- Property Management - Direct Debit Collections for rentals and AR debt collection at head office
- Monthly variance reporting for business units
- Overseas payments and processing
- Daily bank reconciliations across all business units
- Payroll for 90+ staff, PAYE payments online to IRD
- Filing
- Other adhoc duties
- Monthly adjustments - general journal entries
- Making up templates for other business units
- Created and implemented monthly template ‘Quality Control’ reports
- Created and implemented internal company policy
- Supporting HR
Sole Accounts, Office Manager
Buildcorp Management Ltd
04.2003 - 10.2003
- Company Overview: Small Auckland based Property Management Company
- Reception
- Organised all stationery and supplies for office
- Met customers at reception point and provide refreshments
- AR receipting into property management system
- Daily bank reconciliation in property management system
- Monthly preparation of customer statements from the property management system.
- Enter data into MYOB operating account.
- All accounts receivable functions.
- All accounts payable functions
- Preparation of bi-monthly GST returns
- Weekly budget reporting as required by business manager
- Compiled operation manual for exit of role
- Filing
Reception, Office Manager, Client MYOB consultant, Part-time Management Accountant
Gilbert Accountants Ltd, Auckland
03.1999 - 02.2003
- Company Overview: Small Chartered Accounting practice engaging in adding value to all clients from sole traders to large corporations.
- Reception
- Organised all stationery and supplies for office
- Met customers at reception point and provide refreshments
- MYOB AR receipting 5+ companies (inhouse)
- MYOB Daily bank reconciliation for 5+ companies (inhouse)
- MYOB Monthly preparation of payments for 5+ companies (inhouse)
- Accountants Office tax return entries into Accountants Office
- Accountants Office provisional tax payments customer preparation an statements
- Preparation of bi-monthly GST returns for 5+ companies (inhouse)
- Weekly payroll functions and tracking of employee history
- Preparation of monthly PAYE
- Filing of client files and records
- Go to clients for weekly entry of AR/AP and bank reconciliations as customer support
- Train clients of MYOB inputting for sole traders/small business to start up on all AR/AP and bank reconciliation functions
- Prepare bi monthly Management papers for clients including GST preparation and Balance Sheet reconciliations and preparation of accounts package
- Support to CA’s by preparing accounts for year end including entering and preparing worksheets for home office/depreciation/Receivables reconciliations and Payables reconciliations and inputting data from bank statements into Accountants office packages.
Accounts payable, Front Desk - Reception
Rocket Lab
- Company Overview: Auckland Aerospace Company
- AP inputting, AP 2 x signatures required
- Filing
- Answer phones
- First point of contact for security signing in
- Meeting and greeting customers
- Temp contract 5 weeks
Contractor
Te Puni Kokiri
- Company Overview: Government Agency
- Educating first time business owners of legal responsibilities
- Implementing financial packages to suit needs and requirements
- Maintain relationship to ensure knowledge and skills were adequately passed on
Education
Bachelor of Health Sciences - Psychology
AUT
01.2023
Diploma in Beauty Therapy -
Educol
11-2001
Skills
- Office administration and business management
- Accounting expertise
- Relationship and account management
- Customer service excellence
- Time management strategies
- Team collaboration skills
- Problem-solving abilities
- Personable demeanor
- Integrity and ethics
- Data confidentiality practices
- IOMs and Cobra proficiency
- Accounting software proficiency
- Payroll management systems
References
- Ben, Young, Director, 09 476 6075, Gilbert Accountants
- Campbell, Sims, 0275 118 917, North west Flooring Xtra
- David, Trotman, Finance Manager, 021 345 916
Volunteer Experience
Playcentre Treasurer for 2 years - Level 3 Courses completed.
FRENZ Eggs Merchandiser and supermarket promotional worker - FMCG accredited
Vespex Wasp Approved Handler
Passionate Good Nature Supporter, Volunteer at Zoo for Island Skink Project
Timeline
Administration Support Officer
Department of Corrections – Auckland Regional Prison
11.2024 - 07.2025
Accounts Payable
Prestige Loos Limited
08.2022 - 11.2024
Sole Accounts - Xero, Showroom Coordinator, Health & Safety Officer
North West Flooring Xtra
07.2015 - 12.2020
Accounts Receivable Officer, Payroll Officer, Property Manager, ECE accountant
Ngati Whatua Orakei Whai Maia Ltd
01.2014 - 01.2015
Accounts Clerk, Payroll Officer
Haka The Legend Limited
10.2003 - 07.2019
Sole Accounts, Office Manager
Buildcorp Management Ltd
04.2003 - 10.2003
Reception, Office Manager, Client MYOB consultant, Part-time Management Accountant
Gilbert Accountants Ltd, Auckland
03.1999 - 02.2003
Accounts payable, Front Desk - Reception
Rocket Lab
Contractor
Te Puni Kokiri
Bachelor of Health Sciences - Psychology
AUT
Diploma in Beauty Therapy -
Educol
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