Summary
Overview
Work History
Education
Skills
Voluntary Positions
Personal Information
Languages
References
Timeline
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Angelina King

Christchurch,New Zealand

Summary

Experienced events planner with extensive background in the delivery, logistics, and coordination of a wide range of events in the sporting and education sectors. A team player dedicated to enabling people to build on their skills and techniques to achieve larger organisational and community goals. Possesses a proven track record of delivering multiple events to time and budget. Organized Event Coordinator with several years of comprehensive experience overseeing and coordinating various events on a variety of scales and being highly successful. Well-versed in booking venues negotiating terms, and conditions and managing operations of events. Versatile and outgoing professional, possessing strong networking abilities, paired with in-depth knowledge of sport and recreation.

Overview

26
26
years of professional experience

Work History

Events Co-ordinator

Lincoln University
06.2023 - Current
  • Established excellent working relationships with staff in the Student Engagement team, and wider Lincoln University departments, stakeholders, sponsors and service providers
  • University events are delivered on time, within budget and are professionally and successfully organised
  • To lead and project manage events
  • Develop and implement project plans which include key milestones, timelines, consultation processes, stakeholders, risk analysis, measurement, budget and resourcing requirements
  • Develop meticulous run sheets for all events
  • Organise venues, catering, speakers, display materials, signage, promotional materials, accommodation and IT requirements
  • Ensure robust communication mechanisms are established and utilised and that clients are conferred with throughout the planning process including a post event debrief and evaluation
  • Liaise with the Marketing team to ensure communications plans are developed and implemented to meet event purpose
  • Coordinate and manage staff and volunteers for events, including shifts, briefings and uniforms
  • Working with LUSA and liaison with their clubs for the Community day event
  • Development of Hazard Management and Risk Assessment plans for each event in conjunction with the Health and Safety Teams requirements
  • Preparation of individual project budgets for submission to Events Specialist
  • Monthly monitoring of project income and expenditure
  • Financial reporting to Events Specialist or clients as required
  • Provision of planning and forecast information as required
  • Manage and coordinate the event information on the university website ensuring information is kept up to date and accurate
  • Produce and order merchandise for events, working closely with the Marketing and Design Team
  • Obtain quotes and confirm venues, catering, speakers, equipment, display materials, signage, travel requirements, IT etc
  • For events as required
  • Ensuring that appropriate staff and the wider university have access to merchandise, display equipment and other branded materials for event purposes as required
  • Co-ordinating the events equipment and merchandise booking service for the portfolio
  • Ensuring records of merchandise and equipment are maintained and asset registers are up to date
  • Monitoring the state of equipment and organising repair or replacement with appropriate authorisation
  • Sponsorship relationship management, ensuring brand and leverage targets are met in a positive promotion that is consistent with University policy
  • Recommending enhancements for future sponsorships
  • Liaising with the Marketing team to ensure all promotional equipment meets University branding requirements and enhances the brand
  • Proven delivery: time-management and organisational skills demonstrated with successfully led events: Preparation and Orientation weeks for Semester 1 and 2; 3 minute Thesis; Community Day on campus; Postgraduate information evening; NZ wide Information evenings; Blues & Golds awards (sporting and community awards black tie dinner ceremony for 230 people; various A & P shows and career expos around NZ; and November summer school
  • Sit as a member of the wider Lincoln University Events and Health and Safety and Well Being committees

Assistant Regional Sports Director 2IC

School Sport Canterbury – Regional Sports Director’s Office
06.2004 - 01.2023
  • Responsible for organising secondary school sport for Canterbury & West Coast schools, and championship events at the regional, South Island and national level
  • Working with rangatahi aged youth
  • Collaboratively working with Sam Johnson and the SVA [Student Volunteer Army] Service award team to assist in connecting & promoting NZ secondary schools’ to join the volunteer service programme
  • Sponsorship portfolio – liaison; relationship management and leveraging opportunities with our valued sponsors and seeking new sponsors who aligned to our values, and to benefit our secondary school sport community
  • Maintaining a strong relationship with the clothing sponsor for 18 years, and negotiating leverage opportunities for our partner schools’ to benefit products and services to meet their budgets
  • Collaborated with our sponsors from Motus Health[Physios] during Covid-19 lockdown to provide a number of Return to Sport videos which had over 2000 hits and via
  • Our partner schools sharing the posts on their social media channels
  • 15 years of leading, liaising and organising with the NZOC [NZ Olympic Committee] Sports Ambassadors programme and the Sports Captains seminars and leadership days delivered by NZ Olympians to inspire, lead and motivate students, with sessions provided to over 2000 young people at our Canterbury and West Coast schools
  • Responsible for all operational matters at SSC with information technology, social media channels such as Facebook; sporting draws; database; website and app management systems portfolio
  • Stakeholder and relationship management with external sports providers
  • Extensive venue facility booking and management experience, both community and commercial
  • Extensive event management experience from regional; South Island to NZ national competitions and tournaments
  • Engagement with NSO; RSO and local clubs and venue providers
  • Management and organisation of the weekly Wednesday school sport, with complex sports’ competition management[in 4 sports and 300 teams]; venue management at schools; external providers and Christchurch City Council and Selwyn District Council venues for 18 years
  • Organised the Secondary Schools Sports Awards and Zonta Premier Sports Awards acknowledging exceptional school sporting achievements for over 1,000 students for over 18 years
  • Organised the South Island Sports Co-ordinators conference for 270 attendees in Christchurch 2017, in conjunction with School Sport NZ and Sport NZ
  • Creation of event plans, contingency plans, risk management/ health and safety plans; run sheets
  • Worked within a budget and creating financial accountability for events
  • Led the student coaching and development courses for partner schools for 15 years, with over 250 students registered annually – ensuring a future and passionate pathway for school and post-school years
  • Developed innovative ways to increase participation of our ethnic and diverse students, with a festival event & have a go sessions
  • Collaborating, creating and leading the way with a number of sports to create a new 6 week programme for rangatahi with disability to play sport and represent their schools, by providing inclusive sporting opportunities
  • Working with Special Olympics and Halberg to achieve this strategic and new opportunity
  • Created and led innovative and equal opportunities for rangatahi to be part of school sport, and included all groups with equitability, diversity & inclusive; disability and accessibility
  • Implementation of Sport New Zealand key outcomes for our young people in schools, such as the Balance is Better philosophy, Womens & Girls and Diversity & Inclusion programmes with new innovations and opportunities
  • In depth knowledge & understanding of rangatahi sport and recreation and the issues facing this area via a review of the events and competitions in order to best cater to their needs
  • Implementing with Sport Canterbury Insights Lead via the VOR survey [Voice of the Rangatahi] to schools to better understand what their students want, and developed a plan to increase participation to better meet the needs of the young person
  • Liaised and worked in partnership and Relationship Management with the Heads of Sport of all 59 partner secondary schools, other New Zealand secondary schools, volunteers, officials, regional & national sports associations, sports clubs, local facilities/venues, local authorities [e.g
  • Local councils], other Regional Sports Directors offices in New Zealand, School Sport New Zealand, Sport New Zealand, Sport Canterbury; Tertiary institutions; UTSNZ [University Tertiary Sport NZ] and sponsors
  • Management & leadership of people – our venue controllers; host schools & staff; casual and contracted sport delivery staff and volunteers via induction training; process and system improvements and resolution of staffing issues for 18.5 years
  • Managing, leading, and creating new opportunities for high-quality sporting and physical activity within Canterbury and West Coast schools
  • Collaboration with Regional Sport’ Organisations [RSO] and National Sports Organisations [NSO] in implementing their current & new initiatives; programmes and structures to benefit our rangatahi, and those less fortunate
  • Close working relationship with a number of RSOs and their clubs and volunteers to ensure quality competition and events were implemented, and with seasonal review to ensure the current needs were met
  • Leading Professional development for schools and student leadership & coach sessions to our partners schools personnel with a day’s programme of events and catering for over 100 attendees annually
  • Liaising and organizing events and sessions with various event regional providers
  • Working collaboratively with Sport Canterbury and RSOs
  • Leading and inspiring co-creation of collaborative and meaningful rangatahi-centric events and competition opportunities with schools; RSO’s and clubs

Event Management Internship

Canterbury Tennis
09.2003 - 04.2004

Events Assistant

Christchurch City Council
Christchurch
04.2003 - 08.2003

Toronto, Canada
Toronto, Canada
03.2002 - 02.2003
  • Company Overview: Temporary contracts (On a one year working holiday visa)
  • Temporary contracts (On a one year working holiday visa)

International Relations Assistant

Christchurch City Council
Christchurch
12.2000 - 03.2002
  • Communications & Promotions Unit – Events Assistant May 1995 – May 1999
  • SummerTimes events, other CCC events & festivals

Edinburgh, Scotland
Edinburgh, Scotland
07.1999 - 10.2000
  • Company Overview: Temporary assignments
  • Temporary assignments

Education

Graduate Diploma - Event Management

Christchurch Polytechnic Institute of Technology
Christchurch
04.2004

Bachelor of Commerce Degree - Marketing Management

University of Otago
Dunedin
01.1994

Secondary Education -

Ashburton College
Ashburton
01.1990

Skills

  • Event management - over 20 years
  • On-time delivery
  • Relationship building
  • Meeting strategic objectives
  • Sponsorship management
  • Stakeholder engagement
  • Venue coordination
  • Risk assessment
  • Financial and budget accountability
  • Ability to work under high pressure situations
  • Detail accuracy
  • Hard work ethic
  • Interpersonal skills
  • Knowledge of NSO; RSO and Sport Canterbury
  • Multiple workstreams
  • Education experience, secondary and tertiary
  • Youth sport
  • Communication
  • Relationship Management
  • People skills
  • Teamwork
  • Professional development

Voluntary Positions

  • Committee Member, Lincoln University Basketball Club, 2024-current
  • Member, Women In Sport Waitaha current
  • Judge, Canterbury Sports and Recreation awards, 2021
  • Events’ Assistant, Christchurch Marathon, 2004 - 2023
  • Event Organiser, NZ Chinese Association, 1996 - current

Personal Information

Nationality: New Zealand Born Chinese, 3rd Generation

Languages

  • English
  • Fluent Cantonese Chinese

References

  • Sarah Caseley, Lincoln University, Marketing Manager. Mobile 027 252 4447
  • Julyan Falloon, Chief Executive, Sport Canterbury, Mobile 021 0251 8749
  • Bill Grogan, School Sport Canterbury, Mobile 0274 354 693

Timeline

Events Co-ordinator

Lincoln University
06.2023 - Current

Assistant Regional Sports Director 2IC

School Sport Canterbury – Regional Sports Director’s Office
06.2004 - 01.2023

Event Management Internship

Canterbury Tennis
09.2003 - 04.2004

Events Assistant

Christchurch City Council
04.2003 - 08.2003

Toronto, Canada
03.2002 - 02.2003

International Relations Assistant

Christchurch City Council
12.2000 - 03.2002

Edinburgh, Scotland
07.1999 - 10.2000

Graduate Diploma - Event Management

Christchurch Polytechnic Institute of Technology

Bachelor of Commerce Degree - Marketing Management

University of Otago

Secondary Education -

Ashburton College

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Angelina King