Overview
Work History
Education
Skills
Interests
Personal Referees
Timeline
Generic

Anna Donnelly

Saint Clair,,Dunedin

Overview

11
11
years of professional experience

Work History

Personal Assistant

Bayleys Realty Wanaka (The Donnelly Property Team)
Wanaka
01.2020 - Current
  • Reconciling business and GST accounts in Xero
  • Liaising with Accountant in regard to employers GST returns and end of financial year
  • Payment of all invoices
  • Attend to employers’ tenants and maintain employer’s portfolio of rental properties including scouting new tenants when required, drafting tenancy agreements, bond documents, liaising with tenants, liaising with maintenance staff
  • Booked flights, hotel accommodations and ground transportation for smooth business travel - Domestic and international
  • Emailing weekly market reports to vendors

Legal Executive

Gallaway Cook Allan
Wanaka
05.2021 - 03.2023
  • Maintained and kept up to date files – proactively used workflow and systems in order to manage files in accordance with the firm’s standards and legal requirements
  • Ensure files were appropriately complete and saved in a timely and systematic order
  • Managed my own work allocation, productivity and quality of work with minimum supervision
  • Met with Lawyers regularly to ensure organisation and prioritisation and to review upcoming work.
  • Used the electronic systems including precedents and workflow efficiently and tailored to suit each situation
  • Diary management including liaising with reception, organising appointments, managing deadlines
  • General administration support, proof reading, research, filing, preparing documents, taking notes for the directors.
  • Managing and drafting statements and bills throughout the month
  • Liaising with clients and taking instruction for the client’s property matters
  • Drafting settlement documentation and meeting with clients to execute documents
  • Liaising with clients and banks in regard to mortgage documents
  • Attending to settlement of properties including subdivisions
  • Billing clients
  • Effectively and accurately working in LINZ
  • Liaising with councils, real estate agents and accountants
  • Gaining instructions from clients, drafting wills, meeting with clients and executing wills

Personal Assistant

Bayleys Realty Wanaka (The Donnelly Property Team)
Wanaka
01.2016 - 11.2019
  • Managing all administrations tasks
  • Organisation and bookings of daily meetings and appointments for three agents.
  • Managing The Donnelly Property Teams emails and replying accordingly.
  • Coordinating marketing for property.
  • Creating listing agreements, market appraisals, marketing packages and writing scripts.
  • Ordering titles and covenants if applicable.
  • Organising signage, appointments and keys with vendors.
  • Creating sale and purchase agreements
  • Processing contracts
  • Handling confirmation of clauses and settlements from solicitors.
  • Sending out deposit details and chasing up deposit release forms
  • Completing deal transaction reports
  • Adding appraisals and contacts into property suite
  • Sending out properties to purchasers as they come to the market.
  • Refreshing/boosting or featuring listings on Trade Me and Real Estate.
  • Updating photos and scripts for listings every 4-6 weeks.
  • Handling The Donnelly Property Teams Database
  • Managing the Donnelly Property Teams marketing budget.
  • Chasing up unpaid marketing accounts.
  • Creating and sending out Newsletters – monthly
  • Sending out weekly market reports
  • Managing The Donnelly Property team website and Facebook page.
  • Organising gifts for clients
  • Completing employer’s GST and accounts.
  • Training staff
  • Word, Excel, Adobe InDesign and Outlook Express

Duty Manager

Spirit House Restaurant
Saint Clair , Dunedin
01.2015 - 11.2015
  • Looking after customers, serving and waitressing
  • Taking responsibility to ensure patrons were not intoxicated or becoming intoxicated and ensuring patrons were of age if being served alcohol
  • Managing staff during my shifts
  • Stocking up fridges and the bottle store
  • Ordering of products
  • Training staff

Personal Assistant

Bayleys Realty Wanaka (The Donnelly Property Team)
Wanaka
08.2012 - 12.2014
  • Creating listing agreements, market appraisals, marketing packages and writing scripts.
  • Putting up open home signs
  • Sending out weekly market reports
  • Managing The Donnelly Property Team's website and Facebook page.
  • Creating advertising and flyers
  • Delivering flyers
  • Writing scripts
  • Putting properties on all websites
  • Dealing with clients

Education

Diploma in Legal Executive Studies (Level 6) -

Open Polytechnic
11-2021

Certificate in Health -

Otago Polytechnic Dunedin
Dunedin
11-2015

General Managers Certificate -

General Managers Certificate
Queenstown, NZ
03-2012

National Certificate in Travel, Tourism & Business -

Sir George Seymour
Christchurch, NZ
12-2010

NCEA Level One -

Otago Girls High School
Dunedin
12-2008

Skills

I pride myself on being organized, passionate, meticulous, positive and a hardworking individual. I am reliable, dependable and I work well under pressure. I enjoy tasks that challenge me and push me to my full potential. I have the ability to prioritize projects, manage time and I demonstrate persistence to achieve precise work. I have great initiative.

Interests

My main hobbies are socializing with my family and friends, walking/hiking and biking. I have a newfound passion for paddle boarding and surfing on “My Wave” in Lake Hawea. I also enjoy reading, listening to podcasts and music.

Personal Referees

Andrew Lovelock, Director – Gallaway Cook Allan

021 057 5044

Andrew.lovelock@gallawaycookallan.co.nz

Mat Andrews, past Director - Bayleys

027 483 6261

Mat.andrews@bayleys.co.nz

Sharon Donnelly, Sales Consultant – Bayleys Wanaka

0275617235

sharondonnellywanaka@outlook.com

Scott McGoun, Sales Consultant – Bayleys Wanaka 

021 201 9029

Scott.mcgoun@bayleys.co.nz

Timeline

Legal Executive

Gallaway Cook Allan
05.2021 - 03.2023

Personal Assistant

Bayleys Realty Wanaka (The Donnelly Property Team)
01.2020 - Current

Personal Assistant

Bayleys Realty Wanaka (The Donnelly Property Team)
01.2016 - 11.2019

Duty Manager

Spirit House Restaurant
01.2015 - 11.2015

Personal Assistant

Bayleys Realty Wanaka (The Donnelly Property Team)
08.2012 - 12.2014

Diploma in Legal Executive Studies (Level 6) -

Open Polytechnic

Certificate in Health -

Otago Polytechnic Dunedin

General Managers Certificate -

General Managers Certificate

National Certificate in Travel, Tourism & Business -

Sir George Seymour

NCEA Level One -

Otago Girls High School

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