Anna Shaw

Finance & Payroll (using Xero and Employment Hero)

• Daily processing and reconciliations in Xero.
• Prepare monthly bills for payment and approval.
• Prepare and send invoices for all streams of income, track late payments, and issue donation notices for the monthly donations.
• Track bond payment status and refund held as appropriate.
• Reconcile the cash box.
• Prepare payroll fortnightly for review (using Employment Hero), including all preliminary checks and data collections from 18 staff members' time sheets.
• Assist with project financial reporting and organisation-wide financial reporting.

Engagement (using Quentosity and Sales Force)

• Operate the backend to the Compost Collective (an Auckland Council Programme managed by KP) shop, process composting systems orders and make sure the Facilitators have supplies for their workshops.
• Collate data for the Compost Collective reporting across all used platforms.
• Upload, manage, and extract Compost Collective workshops on the website backend.
• Oversee the EcoHub (office) security alarm system and modify and update PIN's according to needs.
• Liaise with contractors on building maintenance issues.

• Monitored the reception area to provide a consistently safe, hazard-free environment for students and staff.
• Greeting visitors and prospective students, answering the phone, and promoting the NZQA courses we offer on campus.
• Maintained and updated emergency response plans or procedures.
• Conducted comprehensive on-site inspections of facilities to identify potential health and safety risks.

• Responsible for the management of the office facilities for Nortel Networks (2,400 m2 and 900m2).
• Manage the annual expenditure budget of NZD $2.8 million.
• Monthly financial reporting to CBRE European client manager.
• Manage three outsourced staff