Anna Timms

Company Overview: Russell Gordon Contracting is a construction company based in Auckland, specialising in concrete construction.

• I was responsible for processing all the AP invoices. In addition to this I was supervising and managing an accounts payable data entry administrator.

Responsibilities:

• Matching, checking, coding and processing of invoices (the check includes the correctness of charge, proper authorisation has been obtained where applicable)
• High volume accounts payable position, up to 1,000 invoices processed per week
• Payments runs of $1,000,000 including overseas where applicable
• ERP system used
• Reconciling invoices to statements
• Sales staff expense claims
• BP fuel account – reconciliation, processing for payment, update of fleet report
• Westpac Mastercard Credit Card reconciliations
• Follow up of queries, assistance with changes of some creditor requirements, i.e. milk vendor/towel supply
• Arrange and ensure timely payment of local creditors
• Processing of overseas payments journal into MYOB GT
• Petty cash management/reconciliation
• Processing inter-company transactions
• Completing credit account applications
• Set up in MYOB GT once approved by supplier and advise relevant RGC staff
• Liaise with supplier to arrange payments via direct credit/cc
• Any Ad-Hoc office administrative duties