Anthea Bradley

Relating to and Communicating with:

Senior Management Team, HBHSOBA Chairman, Board of Trustees, Careers Advisor, Transition Staff, Deans, Form Teachers, HODs, staff, students, caregivers, outside agencies and community groups

Primary Objectives

• To provide an efficient, pleasant, courteous reception to all callers to the school and to give accurate information when required.
• To provide efficient, accurate typing and secretarial services on request.
• To process all monies received.

Key Tasks

• Reception and Telephone
• Typing and Secretarial Duties including but not limited to: Updating School Prospectus, Student Log Book, Events Calendar. Certificates, Programmes, Letters, Tickets, Manuals, weekly newsletter, Year 13 Leavers Testimonials, School Charter
• Maintain school website, social media pages. Promote and advertise school and events to community. School App.
• Organise events-School Ball, Sportsmen's Dinner, Prizegivings, Leavers Event
• Keep newspapers informed of matters of public interest
• School Van and regional bus bookings

Banking

· Daily banking,

· Petty Cash Balancing/reconciliation when necessary

· Eftpos - process daily transactions, balancing and reconciliation

General Administration

Including but not limited to - Maintain office stock, source and order items requested by staff. Maintain school register. Issue, reconcile and stock take borrowed special uniform. Book sittings for Photolife for school photos

• Maintain databases
• Attend Meetings and record Minutes
• Ensure Committee is kept up with notices of meetings, correct minutes and general business
• Merchandise - Order stock when necessary. Maintain stock and post orders or distribute when necessary
• Organise all functions and keep Old Boys' in touch with school

• Reception Duties and Telephone Responsibilities
• Typing, word processing, secretarial duties
• Banking
• Maintaining website
• Newsletters
• Spreadsheets
• Data Entry
• Plus all of the other wide ranging tasks of a large school office

Some Qualities Expected of me in this position:

• Empathy and compassion: Understanding and caring for the student's emotional and social needs.
• Patience and calmness: Managing challenging behaviours and situations with composure.
• Flexibility and adaptability: Adjusting to changing circumstances and individualized plans
• Positive attitude and enthusiasm: Encouraging learning and engagement.
• Effective communication: Clearly conveying information to the student, teacher, and other support staff.

• Source and stock products, monitor inventory levels, and ensure adequate supply.
• Supervise and train employees, manage schedules, and maintain a positive work environment.
• Manage finances, track sales, expenses, and profits.
• Set competitive prices, create budgets, and ensure financial sustainability.