Aroha Watters

Contract and Report Coordination: I efficiently manage the coordination of contracts and reports between management and funders, ensuring all documentation is accurate and submitted in a timely manner. This role requires a high level of attention to detail and excellent organizational skills to keep track of multiple projects and deadlines.

Finance Support: I provide comprehensive finance support, focusing on accounts payable and reconciliation. This involves processing invoices, verifying and reconciling financial transactions, and maintaining accurate financial records. My meticulous approach ensures that our financial operations run smoothly and efficiently.

Project Management: I oversee various internal projects, from planning through execution. This includes managing timelines, resources, and budgets, and ensuring that projects meet their objectives and are completed on schedule. My ability to coordinate effectively with different teams and stakeholders is critical to the success of these projects.

Administrative Duties: Beyond my specialized tasks, I handle a wide range of administrative duties that support the overall functioning of the office. This includes managing office supplies, maintaining records, coordinating meetings and events, and providing general support to staff and management.

Stakeholder Communication: I serve as a key point of contact between our organization and external stakeholders, including funders, partners, and community members. My strong communication skills enable me to build and maintain positive relationships, ensuring clear and effective information flow.

Process Improvement: I continuously seek opportunities to improve our administrative processes, implementing best practices and new technologies to enhance efficiency and productivity. My proactive approach has led to several successful initiatives that have streamlined our operations.

Team Leadership: In my capacity, I also provide guidance and support to junior administrative staff, fostering a collaborative and supportive work environment. My leadership helps ensure that our team works cohesively towards our organizational goals.

My diverse responsibilities have allowed me to develop a comprehensive skill set and a keen attention to detail, making me highly effective in my role. I am passionate about utilizing my experience and skills to contribute to a dynamic and forward-thinking organization, where I can continue to grow both professionally and personally.

Responsible for managing freelance contractor communication, invoicing, and payments within the Operations Department. Duties include fortnightly payment accountability, deadline management, commitment diary tracking, finance liaison, HR accruals distribution, contractor management, and general administrative support. Ideal candidates have previous accounts administration experience, strong attention to detail, organizational skills, proficiency in Microsoft Office Suite, and excellent communication abilities.

• Collaborated with other departments to resolve accounting discrepancies and maintain a cohesive financial environment.
• Maintained accurate records of all transactions, ensuring compliance with company guidelines and local regulations.

In 2009, leveraging 16 years of flooring industry expertise in Auckland, my husband Kenneth and I established Kenoz Floors Limited on Auckland's North Shore. I spearheaded the establishment of business systems, overseeing accounts, administration, and marketing. With Kenneth's industry prowess and my support, our company thrived over 14 years. Responsibilities included maintaining administrative records, managing accounts payable and receivable, ensuring tax compliance, handling payroll and HR, preparing quotes, negotiating with suppliers, overseeing marketing efforts, and initiating business setup. Additionally, I managed invoicing, monitored payments, supervised staff, and conducted job costing. This experience honed my skills in business management, finance, and marketing, contributing to the success and growth of our business.

Appointed by the committee and Whānau, served as the Treasurer for Ngā Tikanga Pono ō te Kōhanga Reo. Managed all financial aspects, including budgeting, record-keeping, and tax compliance. Introduced Zero accounting software for efficient reconciliation. Delivered transparent monthly financial reports to Whānau, fostering informed decision-making. Co-ordinated invoicing and accounts receivable, addressing outstanding fees through collaborative discussions. Prepared and facilitated annual audits to uphold regulatory standards. Offered financial support, monitored employment contracts, and aided payroll functions. Maintained accountability to the Whānau, ensuring their involvement and contribution in organizational financial matters and decision making.

Initially employed as PA/Office Manager, progressively assumed additional accounts duties and leadership responsibilities at Bedstop, a growing retail bedding business. Managed Head Office operations, including general administration and building maintenance. Oversaw sales staff and branch managers across six retail branches, and assisted with HR tasks such as hiring and employment. Managed accounts payable, PAYE, and handled customer complaints. Directed bulk store staff and supervised daily operations. Managed inwards goods and contributed to stock control. Negotiated supplier rates, purchased retail products, and supported interior design and shop displays. Provided hands-on support in retail shops when necessary. Played a pivotal role in Bedstop's expansion from 3 to 6 branches and initiation of Bedstop Franchises. This dynamic role equipped me with diverse skills in retail management, administration, and accounts.