Avafoa Irata (Mr.)

• Managed incoming correspondence and prioritized tasks to support operational efficiency.
• Coordinated scheduling for meetings and events to enhance organizational communication.
• Maintained accurate records and files, ensuring easy retrieval of information.
• Assisted in preparing reports and documents to partner organizations and for board meetings, contributing to informed decision-making.
• Provide a strong leadership and professional support to the Board of Trustees and the Tuvalu Auckland Community Trust in its entire service deliveries to the Tuvalu community in Auckland.
• Manage and administer all projects, programs and activities and events annual;y for the Tuvalu community throughout the entire process from the initial start to the final execution.
• To provide periodic reports to management and the Board on each stage of the process of the project development when required to ensure that outcomes are aligned well with the timeframe approved for the completion.
• To provide strategic direction to the Board of Trustees via its Chairman in line with the TACT Strategic Development Plan.
• Build, maintain and strengthen working relationships with partner organizations and like-minded community organisations.
• To manage and oversee the effective and efficient operation of all communication channels both internal and external, so as to safeguard the integrity of all information contained in files, records and electronic system.
• To maintain a good communication channel with all programme or service personnel to ensure the existence of a good work relationship.
• To build and nurture strong team spirit with all personnel engaged in the delivery of services and programmes to ensure the existence of strong and cohesive team that works effectively and efficiently.
• To liaise closely with the Treasurer to ensure the prompt production of financial reports of each project or service delivered and furthermore that the acquittal financial reports are submitted to the funder on time; and
• To undertake any other duties that the Chairman or the Board may direct from time to time.

• Managed confidential correspondence and documentation for government officials.
• Coordinated scheduling and logistics for meetings and events.
• Formulated and developed the Ministry’s strategic priorities and targets and activities under the Tuvalu National Development Strategy – Te Kete 2021-2030.
• Developed the Ministry’s towards strategic plan that contributed to the formulation of the TUVALU COVID19 DEVELOPMENT RESPONSE PLAN.
• Assessed, reviewed, updated and reported the progress of the Ministry’s focused priorities under the Policy Reform Matrix with Development partners - Developed and administered the Stevedoring Policy 2021 that enhanced/improved safety of cargo handling between islands.
• Developed the plans for the establishment of the Domestic Air Service (DAS).
• Led the negotiations with outer island Kaupules on the rolling out of the DAS.
• Compiled and updated the strategic areas of Ministry pertaining to the Government’s Greenfield Infrastructure Strategy.
• Established the Taskforce overseeing the development of the Tuvalu Tourism Sustainable Development Strategy.
• Reviewed the Air Service Agreements (ASA) with potential partners that emanated the needed negotiations with establishing of ASAs with Samoa and Vanuatu.
• Member of the National Taskforce for the COVID10 Pandemic.
• Reviewed and reported on the progress of activities of the Ministry’s key focuses under the TUVALU COVID19 DEVELOPMENT RESPONSE PLAN

• Organized and maintained policy and confidential documents, ensuring compliance with government regulations.
• Coordinated communication between departments to streamline workflow and enhance collaboration.
• Managed scheduling for meetings and events, optimizing time for senior officials.
• Developed and implemented administrative procedures to improve office efficiency and effectiveness.
• Managed the overall administration (financial and operational) of the Ministry
• Developed the Work/Corporate Plan of the Ministry
• Reviewed and Evaluated staff performances and

appraisals.

• Developed and administered important multi-million dollar national projects on energy, coastal protection, skills and vocational training with overseas partners. Two projects won recognized international awards.

• Formulated and developed the Ministry’s strategic priorities and targets and activities under the Tuvalu National Development Strategy – Te Kakeega III (TKIII) – 2017-2021.
• Facilitated the development and implementation of the Tuvalu Building Code (2018).
• Administered the development of the Queen Elizabeth II Land Reclamation Project for the Pacific Islands Forum (PIF) Leaders’ Meeting (2019).
• Administered the development of Infrastructures for the 2019 PIF Leaders’ Meeting Venue and Facilities (2019). Developed, launched and administered the Tuvalu Atoll Science Technical Training Institute (TASTTI) in 2020.
• Managed the Government Housing Policy and Scheme

for Government civil servants and its policy review.

• Led policy development initiatives to enhance engagement between Fiji and Tuvalu bilateral program.
• Managed the financial and administrative functions of the THC, and person nel matters, etc etc.
• Assisted the High Commissioner coordinate Tuvalu’s representation region ally and internationally
• Communicated and coordinated bi-lateral development cooperation pro grams between Tuvalu and its accredited states and partners
• Represented the Head of Mission or Ministers from Tuvalu to meetings, consultations and negotiations when required.
• Negotiated the revival of the Tuvalu – Fiji (Rotuma) Trade of agricultural products and goods. Led the Government consultation team to Rotuma and to the Government of Fiji. Produced the evaluation report of the Tuvalu-Fiji (Rotuma) Trade to Government.
• Administered the Tuvalu Medical Treatment Scheme (TMTS) with health and support services’ providers in Fiji.
• Assessed and evaluated Government sponsored students’ performances and progress studying in tertiary institutions in Fiji. These included students studying at the University of the South Pacific (USP), the Fiji National Uni versity (FNU), Fiji School of Medicine (FSM), Fiji School of Nursing (FSN), Fiji College for Higher Education (FCAE), Lautoka Teachers Training Col lege (LTC) and Corpus Christi College in Suva.
• Compiled evaluations reports on students performances to the Tuvalu Ministry of Education, Youth and Sports (for Pre-Service scholarship recipients) and the Office of the Prime Minister (for In-Service training recipients) for review and students’ scholarship management.

• Overall management of the health portfolio administratively and on policy matters.
• Administrative management of health sector programs and HR including performances and annual appraisals.
• Coordinated and communicated with bilateral partners development portfolios and assistances for the health sector.
• Administered the Financial and Personnel matters of the Ministry Administered the Tuvalu Medical Treatment Scheme (TMTS) internally and externally with the Ministry of Health of the Government of Fiji and the Government of New Zealand

• Managed scheduling and coordination of meetings for government officials, ensuring optimal use of time.
• Assisted in drafting official correspondence, ensuring clarity and adherence to governmental standards.
• Streamlined office procedures, improving workflow efficiency and reducing processing times.
• Managed the overall policy administration of the Department.
• Coordinated the formulation of the draft Tuvalu Foreign Policy (TFP).
• Prepared policy papers to the PS on matters relating to the strategic directions of Tuvalu Foreign Policy.
• acilitated the negotiations on the delivery of development assistance to relevant sectors and re-assessed the implementation phases and prepared reports on impacts and evaluation. Monitored, evaluated and reported on progress of Tuvalu’s Foreign Policy. Assessed and reported the impacts of the TFP and reviewed options for more effective improvements. Reviewed and evaluated the effectiveness and efficiency of the existing Tu valu Missions abroad.
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• Coordination development programme with bilateral and international partners (build and strengthen working relationships with development partners and programme staff)

• Assigned the overall management of Departmental heads and staff under the Ministry with policy administration on behalf of the Permanent Secretary
• Reviewed and re-aligned staff duties, roles and responsibilities in relation to the Education Sector Master Plan. Managed staff performances and annual appraisals.
• Coordinated the implementation of the Education Sector Master Plan in all sectors with assessment, consultations and reporting to the PS and the Minister.
• Assessed and produced reports on Government scholarship awardees performances and progresses.

• Administered official correspondences for the Prime Minister.
• Draft speeches for the Prime Minister for approval.
• Provided the administrative and advisory support to the Prime Minister in consultations, meetings and conferences in-country and abroad or over seas.
• Screened and vetted all in-coming correspondences for the Prime Minister.
• Managed the administrative support to all appointments on engagements of the Prime Minister

Department of Foreign Affairs & Labour

• Assisted the PS in the general management of the Department.
• Provided administrative, policy and accounting (budgetary) advisories and support to the Permanent Secretary and Minister.
• Administered (keeping track of and provided updates and reports) on the assessment of the Government’s performance on its regional and international commitments
• Reviewed the Tuvalu Foreign Policy and Practices. Manual
• Administered the performances and appraisals of staff
• Review and and re-designed staff duties, roles and responsibilities