Bellah Thomson
Hawera,TKI
Summary
I’m a proactive and detail-oriented administration professional with experience in scheduling, invoicing, and supporting smooth day-to-day operations. With strong organisational skills and clear communication, I effectively manage tasks and provide reliable administrative support. Adaptable and quick to learn new systems, I’m proficient in Microsoft 365 and committed to maintaining efficiency in all aspects of administration.
Overview
3
3
years of professional experience
Work History
Sheduling & Administraion Assistant
Active Plumbing
Osborne Park, Perth
03.2024 - 07.2025
- Assisted with data entry and administrative tasks, supporting the accounts administrator, scheduling, and estimating processes.
- Managed phone calls, directing inquiries to appropriate team members.
- Scheduled jobs into subcontractors' calendars at the time of booking, preventing scheduling conflicts.
- Issued purchase orders to suppliers and subcontractors for materials and services.
- Converted quotes into active jobs, updating job notes and entering required data on the PLB website to obtain Notices of Intention. Created purchase orders for quoted materials and submitted site setup information to gas providers to ensure accurate booking preparation.
- Generated and issued invoices to builders for each job stage.
- Supported subcontractor payment preparation across WA, including tracking invoices, receipting in Simpro, reconciling records with T1, and compiling payment summaries for approval.
- During the accounts administrator’s absence, covered Perth payment preparation, managing a significantly higher workload and complexity.
Reception & Administration
Filbee Kells & Co
, Hawera
05.2022 - 12.2023
- Greeted visitors and clients upon arrival, ensuring a professional reception.
- Maintained cleanliness and organization around the reception area.
- Monitored office supplies, ensuring stock levels were consistently up to date and readily available.
- Emailed and posted monthly invoices to clients.
- Performed data entry to maintain accurate and up-to-date client records.
- Assisted with day-to-day administrative duties.
- Processed and filed client payroll on a daily basis.
- Prepared basic GST returns for review and approval by accountants.
- Managed incoming calls, directing inquiries to the appropriate parties.
Skills
- Proficient in Microsoft 365
- Data entry and record management
- Invoicing and purchase order processing
- scheduling and calendar management
- Attention to detail
- Client and supplier communication
- Strong organization and time management
- Quick to adapt and learn new systems
References
References available upon request.
Timeline
Sheduling & Administraion Assistant
Active Plumbing
03.2024 - 07.2025
Reception & Administration
Filbee Kells & Co
05.2022 - 12.2023
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