Brady Oliver

Accounts

• Assisted in accounts management by entering supplier invoices.
• Monthly reconciliation of statements against draft invoices in preparation for payment.
• Create customer invoices in a timely manner
• Maintained up-to-date inventory pricing in Xero.

General Administration

• Liaising with customers to ensure a smooth and positive experience throughout the process of their pool installation.
• Co-ordinating installations from start to finish, including arranging consents, scheduling pool deliveries and placing stock orders.
• Arranging services and warranties
• Manage stock control by ordering equipment and materials as required.
• Maintain customer database (Pipedrive) to ensure all activity was kept up to date.
• Oversee vehicle fleet management, ensuring WOFs, RUCs, registrations and servicing were current.

Accounts Admin

• Cross check all invoices to ensure correct pricing /quantities charged
• Liaise with suppliers as required
• Process all incoming invoices via SimPRO job management and MYOB
• Reconcile end of month creditors to statements and upload for payment
• Reconcile PAYE and GST and upload for payment
• Credit check new clients / enter into Xero
• Enter weekly invoicing and send to clients
• Chase late receivables
• Complete supplier account applications and setup in SimPRO

Payroll Duties

• Ensure all staff, job info up to date in payroll system
• Enter all hours into correct cost centres in SimPRO system
• Complete, reconcile and submit all weekly payroll reports for authorisation

General Administration

• Personal assistant duties to Managing Director and General Manager
• Finance management for Managing Director
• Weekly sales report - entry of daily sales and cash takings, reconcile and send to management for review
• Ensure yard stock noted to jobs and replenish where necessary
• Liaise with suppliers where required
• Complete site TMP forms and submit
• Assist with H&S paperwork and meeting co-ordination
• Assist with monthly H&S meetings
• Ensure team members are kept up to date with relevant communications as required
• Filing and general admin

• In-home surveys, direct face to face contact with prospective new clients
• Prepare and submit competitive quotations suited to clients' needs and wants
• Providing and assisting with relevant customs documentation
• Liaising and relationship building with overseas agents
• Assist and support sales team in all areas
• Ensured all customs paperwork was accurately completed for smooth cargo transition.
• Following up sales leads
• Monitoring moves from beginning to end.
• Allocating costs and invoicing
• Delivering complete customer focused care and satisfaction

• Placing orders, liaising with overseas agents and clients
• Processing import pre alert documentation
• Entering data onto EDI
• Track and trace airfreight shipments
• Forwarding relevant documentation for customs clearance
• Prompt releasing for delivery of freight to meet customer satisfaction
• Invoicing completed in a timely manor
• Following up on profit share with overseas agents
• Providing status reports to overseas agents and customers
• Handling general customer enquiries

• Sole responsibility of corporate accounts.
• Relationship building with corporate accounts.
• Receiving initial move enquiries, arrange survey appointments within company KPI.
• Prepared files and documentation for all stages of relocation.
• Prepared detailed crew and warehouse instructions with specific details relating to clients particular requirements.
• Proficient with making outbound FCL, European transport, LCL and airfreight bookings, submitting necessary bookings and customs / security documentation to freight agents
• Completed NES entry on HM customs and excise website for UK export sea shipments.
• Communicated current status to client / agent on a regular basis.
• Co-ordination of logistics to meet client requirements.
• Provided administrative support to the acting team leader.
• Prompt production of all invoices within company KPI time frame.
• Assisting and training new coordinators when required.
• Provided services as back up on reception / administrative and switchboard duties.

• Arranging survey appointments and creating quotations relating to customers specifications.
• Calculating volumetric capacity of items being exporting
• Building relationships with international agents and custom brokers to negotiate a competitive fee for clients.
• Responsible for managing customs and clearance regulations
• Administrative work for the Operations, warehouse and departmental teams.
• Calculating inventories and invoicing
• Reviewing and monitoring the sailing schedule, customs processes.

Team leader of Kitchens and Storage.