Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Carolina Villota

Wellington,WGN

Summary

Organized and motivated Business Administrator with 9 years of experience in Administrative, Accounting, and Coordinator positions, seeking other opportunities to apply and expand time management and organizational skills while facilitating company growth. Passionate and motivated, with a drive for excellence. A competent and detail-oriented individual possessing a strong work ethic, professional demeanor and superb initiative. Comfortable working alone or with teams to accomplish on-time and accurate clerical tasks. Exceptional customer service and decision-making skills.

Overview

15
15
years of professional experience

Work History

Advisor

Ministry Of Justice
04.2023 - Current
  • Supported implementation of PX lead projects, including project planning, impact analysis, developing communication plans, and post-implementation reviews.
  • Supported PXLT budget holders to complete monthly budget and forecasting requirements in line with Ministry standards of operating.
  • Provided oversight and coordination of PX resource plan and position establishment process.
  • Provided value enhancing advice and guidance to PXLT on PX position establishment and budget. Ensuring any Ministry deadlines are met.
  • Built and maintained constructive and productive working relationships with stakeholders and wide variety of people throughout Ministry.
  • Supported Ministry and group decisions and initiatives.
  • Identified work priorities and advises and makes recommendations to ensure time frames and standards are met.
  • Actively supported team members to deliver on work priorities within agreed time frames and quality standards.
  • Produced detailed reports outlining key issues and proposed solutions.
  • Managed time efficiently in order to complete all tasks within deadlines.
  • Demonstrated respect, friendliness, and willingness to help wherever needed.
  • Passionate about learning and committed to continual improvement.
  • Paid attention to detail while completing assignments.
  • Participated in team projects, demonstrating ability to work collaboratively and effectively.
  • Cultivated interpersonal skills by building positive relationships with others.

Executive Assistant

Ministry Of Justice
04.2022 - 04.2023
  • Enabled General Manager to focus on matters of importance by prioritising and screening meetings and emails.
  • Prepared for meetings by gathering, collating, distributing, and organising information, agendas, and related materials.
  • Facilitated onboarding for incoming office staff.
  • Provided administrative and executive support to General Manager, PXLT, and other team members across Team across PX.
  • Updated and maintained confidential databases and records.
  • Handled logistics, catering, agendas, and travel arrangements for meetings and event planning for PX.
  • Shared knowledge, time, and expertise to assist other Tean members.
  • Processed invoices, accruals, and preparation of budget estimates
  • Identified opportunities for continuous improvement and innovation and offer suggestions for improving current systems and procedures.
  • Worked in flexible manner to anticipate other needs and undertook other duties as required.

People Experience Coordinator

Ministry Of Justice
02.2022 - 04.2022
  • Responsible for responding to queries via email about the courses that MOJ is running.
  • Communicated with external providers while doing the transition to online training. Checking availability and updating details on Thrive.
  • Promoted available online workshops on MoJ Intranet (JET).
  • Scheduled Teams meetings for online training; giving technical support to external providers prior to and while they facilitate workshops.
  • Supported Learning and Development team with formatting and proofreading documents for online training.
  • Checking and sending Invoices for Manager’s approval.
  • Updating master documents and helping to reorganise the WCL share drive.
  • Following up on participants' attendance and marked it on Thrive accordingly.
  • Paid attention to detail while completing assignments.

Homestay Accommodation Officer

New Zealand Language Centre (NZLC)
07.2019 - 07.2020
  • Managed NZLC Wellington Accommodation portfolio, adhering to internationally recognized high standards of service as per NZLC expectations.
  • Maintained timely contact with student education consultants to maintain satisfaction.
  • Provided support to homestay students and providers regarding issues that may arise, follow up and document them as per NZLC procedures.
  • Prepared accommodation, placements, and payments reports following company reporting schedule.
  • Organized and followed up on vetting requests for caregivers, teachers, and other employees at NZLC Wellington campus.
  • Managed daily card and cash transactions by maintaining payment records current and accurate.
  • Managed petty cash and book deposit funds and reported them to Principal and Accounting team.
  • Prepared, cashed out, and maintained records of issued cheques.
  • Issued refunds to and collected fees from students in Wellington.
  • Assisted with the reconciliation of working accounts in the Wellington campus.
  • Prepared receipting and reporting them to Principal and the Account Department in Auckland.
  • Demonstrated respect, friendliness, and willingness to help wherever needed.
  • Strengthened communication skills through regular interactions with others.
  • Used critical thinking to break down problems, evaluate solutions and make decisions.
  • Cultivated interpersonal skills by building positive relationships with others.

Administrative Assistant

German Development Agency (GIZ)
04.2013 - 03.2017
  • Responsible for preparing, managing and following-up financial contracts and grant agreements signed with relevant institutions, NGOs and other companies in Colombia
  • Arranged and coordinated travel and hotel accommodations for domestic and international business meetings and trips as per GIZ procedures.
  • Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Provided logistic support during the domestic events in Colombia, especially in workshops organized in remote places with Indigenous People.
  • Collected, calculated and reported on expenditure and statistical data from hotels, travels agency, restaurants and other suppliers before the payments were scheduled.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Assisted development and implementation of new administrative procedures.
  • Managed department budgets and generated financial reports for management review.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.

Receptionist, Accounting Assistant

Correas, Mangueras Y Acoples S.A.
03.2010 - 03.2012
  • Managed office duties and administrative tasks.
  • Prepared payroll for employees forthrightly.
  • Managed daily card and cash transactions by maintaining payment records.
  • Managed petty cash and kept updated Inventory in a systematic way on a daily basis.
  • Received payments and updated accounts to reflect balance changes.
  • Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.

Accounting Assistant

Inavigor Ltda.
04.2008 - 01.2009
  • Maintained clean and organized files by keeping accounts payable records up-to-date.
  • Maintained accurate and complete documentation to facilitate accounting and filing functions.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Handled day-to-day accounting processes to drive financial accuracy.
  • Analyzed financial discrepancies and provided solutions for accurate financial records.

Education

Diploma - Finance

National University of Colombia
Bogota, Colombia
06.2016

Master of Business Administration - Business Administration

Tolima University
Ibague, Colombia
04.2012

Diploma - Business Management

Tolima University
Ibague, Colombia
10.2011

Diploma - Accounting And Finance

SENA
Ibague, Colombia
12.2009

Skills

  • Accounting and administrative skills
  • Timeline planning and management
  • Prioritization
  • Relationship management
  • Multi-tasking
  • Problem-solving
  • Microsoft Office

Personal values:

  • “Can do” attitude
  • Dependability and Responsibility
  • Motivated to grow and learn
  • Adaptability
  • Reliable and trustworthy
  • Self-Motivation

Languages

Spanish
Native or Bilingual
English
Native or Bilingual

Timeline

Advisor

Ministry Of Justice
04.2023 - Current

Executive Assistant

Ministry Of Justice
04.2022 - 04.2023

People Experience Coordinator

Ministry Of Justice
02.2022 - 04.2022

Homestay Accommodation Officer

New Zealand Language Centre (NZLC)
07.2019 - 07.2020

Administrative Assistant

German Development Agency (GIZ)
04.2013 - 03.2017

Receptionist, Accounting Assistant

Correas, Mangueras Y Acoples S.A.
03.2010 - 03.2012

Accounting Assistant

Inavigor Ltda.
04.2008 - 01.2009

Diploma - Finance

National University of Colombia

Master of Business Administration - Business Administration

Tolima University

Diploma - Business Management

Tolima University

Diploma - Accounting And Finance

SENA

Similar Profiles

CREATE PROFILE
Carolina Villota