Caron Fraser
Napier City,HKB
Summary
As a dedicated, self-motivated administrative professional, taking pride in having strong and honest work ethics. I have solid verbal and written communication skills and adept at creating and maintaining long standing relationships. My work experience covers various EA, PA, Office Manager & Administrative roles both in c-suite and manufacturing environments, working alongside senior executives and managers both locally and internationally. Amongst other ad hoc duties, some key responsibilities in these roles included diary and travel management, meeting and function coordination, document preparation, email and call management, account and credit card management, while demonstrating strong prioritisation skills and being adept at multitasking and problem solving. In addition, to this I have experience in facilities management, vehicle fleet management, general accounts and payroll and a good understanding of HR and H&SE practices. I enjoy working autonomously or within a team and always happy to help no matter the task at hand.
Overview
34
34
years of professional experience
Work History
Sales Support Administrator
(To be advised)
Napier, Hawkes Bay
08.2025 - Current
- Executed general administrative duties to support office operations.
- Assist with pricing and quotes as requested.
- Process purchase and works orders, and invoice where required.
- Manage works orders to keep track of manufacturing lead times and delivery dates.
- Receive, check, and process incoming purchase orders.
- Performed various adhoc duties to meet operational needs.
- Utilise Reckon and Trello software on a daily basis in addition to Microsoft Suite.
Executive Assistant to the Managing Director
Wedderburn
Mount Wellington, Auckland
02.2024 - 01.2025
- Engaged with suppliers to manage all facility maintenance requirements.
- Coordinated company environmental certification and policy initiatives.
- Presented monthly KPI reports at environmental meetings, ensuring data accuracy.
- Authorized all company expenses and facilitated final approval by MD using FileBound.
- Managed property leases, ensuring compliance and timely updates with landlords and agents.
- Oversaw rental renewals for company-owned properties, coordinating with tenants and financial accountant.
- Collaborated with IT department in Australia on contract renewals and mobile device distribution.
- Arranged national and international travel logistics, including function coordination.
Site Administrator
George Weston Foods
Wiri, Auckland
09.2021 - 01.2024
- General reception and site admin duties, manage couriers.
- Create purchase orders (SAP), goods receipt & approve for payment (SharePoint).
- Assisting with onboarding of new staff – order uniform & required PPE and prepare access cared.
- Manage building entry via access card software – audit & maintain access card statuses.
- Travel arrangements and function coordination.
- Reconciliation of credit card expenses.
- Order and manage stationery and general staff amenities for site.
- Create, capture and goods receipt all weekly purchase orders for temp staff hire wages and populate the various finance spreadsheets with this information.
- Supply finance with forecast of last week temps staff wages for month-end journal entry.
- Forecast, open and manage all PO’s relating to the annual monthly running costs for the Wiri plant.
- Assist National Project Manager with opening and management of purchase orders for large scale build/improvements to both Wiri and Otahuhu plants.
- Assist HSE & Quality business partners with PO and administration requests. Participate in Site Safety Walks.
- Assist the Production & Despatch Manager, Supervisors and Team Leaders with ordering the necessary cleaning equipment or PPE required.
- Liaise with Engineering for adhoc requests.
- SAP - Create weekly stocktake batches for Finance and populate with figures given by Inventory Manager.
- Investigate and solve invoice queries from group’s accounts payment department.
- Attend to all other adhoc duties / requests.
- Site Administrator for the Wiri plant – Tip Top Bakery, Big Ben Pies, Golden Crumpets & Gluten Free Burgen Bread. Reporting to Manufacturing Manager.
Office Coordinator
Bravura Solutions NZ Limited
Takapuna, Auckland
08.2015 - 08.2021
- Responsible for all facilities, general office management, travel, functions and adhoc requirements. Responsible for H&S practices as well as first aid and fire warden training.
- Office, reception and courier management.
- Facilities management.
- Onboarding of new staff.
- Building access management.
- Global travel arrangements and function coordination.
- Reconciliation of credit card expenses.
- Check and forward incoming invoices for approval and payment.
- Ordering of stationery and general staff amenities.
- Liaise with and manage office suppliers.
- Represent facilities at weekly NZ Leadership Meeting.
- Member of the Covid-19 return to work committee which included the new ways of working pilot for Bravura’s APAC & EMEA offices.
- Member of the Auckland Office relocation team.
- NZ Health & Safety Representative on the APAC H&S Committee.
Office Manager
The Print Syndicate Group
04.2006 - 04.2015
- Responsible for overseeing general administration, debtors and creditors, HR and payroll departments. 2 x direct reports.
- General office management.
- Implementing and maintaining office systems.
- Accounts and general administration.
- Assisting with the preparation of debtors and creditors invoices.
- Processing of payroll.
- Bank reconciliation and EFT payments.
- Oversee staff in accounts department.
- Preparation of new staff contracts and onboarding.
Administrative Assistant to Partner
Spencer Stuart (South Africa)
03.2001 - 03.2006
- EA/PA duties.
- Diary management.
- Pre-presentation client information research to add to presentations. Updating any noteworthy information missing on the company database.
- Assist with creating client presentations.
- Reformatting of candidate resumes to be presented to client.
- Assist the consultant and researcher with creating reports to be presented to clients.
- Assist with placing of advertisements for positions in various local and international news publication.
- Receiving and responding to all applicants applying for advertised positions.
- Updating candidate information on company database.
- Coordination of partner/consultant and client meetings.
- Coordination interviews with partner/consultant and candidate.
- Coordination of interviews with client and candidate.
- Coordination of all flight, accommodation and travel arrangements for clients and candidates, both locally and internationally when necessary.
- Catering for various client and candidate interviews and presentations, both physically and in some instances arranging for caterers to do the same.
- Constantly liaising between consultant, client and candidates.
- Daily adhoc tasks.
- Assisting with collection of outstanding monies owed by clients.
- Dealing with a diverse range of cliental, including numerous businessmen/sheiks from Saudi Arabia. I was able to build trustworthy relationships - including with difficult clients, ensuring that they were always treated with the necessary respect and confidentially required.
- Able to problem solve on technical issues, which included liaising with the IT department in London while they walked me through the required procedure needed to resolve the issue.
Personal Assistant to Group CEO/Founder
The Kelmac Group
06.1992 - 05.1999
- PA duties.
- Attending to all personal banking matters of the CEO from cash withdrawals to arranging for inter-account transfer.
- Recording all banking transactions of all his accounts, credit cards etc., using Quickbooks (now Reckon) and assisting the Financial Director with the preparation of the CEO’s personal tax returns.
- Managing the day-to-day running and maintenance of equipment and machinery of the 5 x properties that he owned, e.g. tractor, borehole, swimming pool.
- Arranging for payment of weekly and monthly wages for the numerous staff members of the abovementioned properties.
- Managing wages sheets and leave forms for employees maintaining the properties.
- Writing out and mailing cheques for all his personal monthly expenses and accounts.
- Placing weekly orders for groceries and supplies for the various properties.
- Managing the records of all invitations extended to staff and friends who were offered the use of his properties for holidays or day visits.
- Assisted with the daily overflow of company related work from the EA attending to the CEO’s company related matters, example board meeting minute changes, revised dictation.
- Oversaw the opening and distribution of all mail sent to the Group.
- Responsible for maintaining the CEO’s department which included ordering of stationery, servicing of equipment, screening of calls.
- Assisted the CEO with locally and internationally travel and logistics.
- A then Recruitment Holding Company for: Kelly Girl, Kelly Personnel, AAA Accounting, Drivers Galore, InnStaff, Professional Secretaries Association
Education
Accounting & Bookkeeping Diploma -
The Centre of Excellence
01.2018
Executive Secretarial Diploma -
Kelly-Greenoaks Secretarial College
Advanced English Business Communications -
Pitman Examinations Institute
Skills
- Self-motivated
- Multitasker
- Strong communicator
- Strong prioritisation skills
- Adept at problem solving
- Strong work ethics
- Good at building and maintain long-standing relationships
References
Available upon request
Timeline
Sales Support Administrator
(To be advised)
08.2025 - Current
Executive Assistant to the Managing Director
Wedderburn
02.2024 - 01.2025
Site Administrator
George Weston Foods
09.2021 - 01.2024
Office Coordinator
Bravura Solutions NZ Limited
08.2015 - 08.2021
Office Manager
The Print Syndicate Group
04.2006 - 04.2015
Administrative Assistant to Partner
Spencer Stuart (South Africa)
03.2001 - 03.2006
Personal Assistant to Group CEO/Founder
The Kelmac Group
06.1992 - 05.1999
Accounting & Bookkeeping Diploma -
The Centre of Excellence
Executive Secretarial Diploma -
Kelly-Greenoaks Secretarial College
Advanced English Business Communications -
Pitman Examinations Institute