Catherine Jordan
New Plymouth,Taranaki
Summary
Dynamic Project Services Coordinator at P&P Engineering Consultants Ltd, adept at document management and project coordination. Proven ability to enhance efficiency and compliance through meticulous attention to detail. A self-starter with strong research skills, I successfully supported project teams and improved document control processes, ensuring quality and timely delivery of services.
Overview
6
6
years of professional experience
Work History
Project Services Coordinator
P&P Engineering Consultants Ltd
02.2020 - Current
- Manage project documentation to ensure accurate control, distribution, and archiving
- Maintain document registers and workflows to support project compliance and efficiency
- Coordinate document reviews, approvals, and transmittals with internal teams and external stakeholders
- Ensure document version control and compliance with project standards and client requirements
- Provide support and training to project team members on document control processes and systems
- Manage control of revisions of drawings, documents, specifications, and general correspondence
- Ensure quality of documents going to clients through formatting and assembly
- Project set up, budget updating, and processing of project invoices
- Maintain and update procedure manuals and other company documentation
- Manage project procurement needs, liaising with vendors, purchasing, and expediting procured items
- Deliver accurate, timely, and responsive services
- Support to Project Managers and Senior Management
School Librarian
Bell Block School
- Sole responsibility for the management of the library, including taking classes for lessons
- Maintenance of library equipment and resources
- Budget management
- Purchasing of books and associated stationary requirements
- Creating and delivering library-based classes for students
- Organisation and execution of annual Scholastic Book Fair
- Liaising with publishing companies, book sellers, and other libraries
- Researching and attaining relevant books, websites, and other information sources for teachers specialised subject projects and educational displays
As-Building Coordination and Document Control
Plant & Platform Consultants Ltd
- Management of incoming and outgoing documentation, including transmittal process
- Developing in-house technical procedures
- Coordinating As-built drawings and updates for a variety of clients
Librarian
Shell Todd Oil Services
- Sole responsibility of the New Plymouth corporate library and three ancillary libraries documentation and drawings
- Responsible for the separation of Todd documentation during the transition of McKee Production Stations operatorship from STOS to Todd
- Managing incoming and outgoing documentation
- Archiving
- Managing offsite storage facilities and data retention
- Responsible for expenditure within the library, including stationary, photocopy equipment, etc.
- Management of three ancillary libraries and staff plus mailroom staff
Education Officer and Librarian
Puke Ariki Museum
- Developed educational programs to enhance visitor engagement and understanding of museum exhibits.
- Collaborated with curatorial staff to create informative materials for diverse audiences.
- Coordinated special events that increased public participation and awareness of museum offerings.
- Established partnerships with local schools to promote curriculum integration with museum resources.
- Managed alternative education programs for organization.
- Promoted a positive learning environment by implementing classroom management techniques that fostered respect, inclusivity, and collaboration.
- Enhanced curriculum quality by collaborating with fellow educators to develop and implement innovative educational programs.
- Strengthened relationships between schools, parents, and local organizations through active participation in community events and outreach programs.
Teacher/Librarian
Francis Douglas Memorial College
- Developed comprehensive lesson plans aligned with curriculum standards and student learning objectives.
- Implemented diverse teaching strategies to accommodate various learning styles and enhance student engagement.
- Facilitated classroom discussions that encouraged critical thinking and collaborative learning among students.
- Assessed student performance through formative and summative evaluations, providing constructive feedback for improvement.
- Collaborated with colleagues to refine curriculum materials, ensuring alignment with educational goals and standards.
- Managed classroom behaviour effectively by establishing clear expectations, modelling appropriate conduct, and consistently enforcing established rules and consequences.
- Revamped school's library system, making it more accessible and user-friendly for students and staff.
- Conducted ongoing professional development in educational technology, keeping teaching approach current and effective.
- Created and developed lesson plans to meet students' academic needs.
- Prepared quizzes, tests and examinations to gauge how well students were learning.
- Scheduled conferences with parents to discuss students' progress and classroom behaviour.
- Trained and supervised library staff, volunteers and other personnel.
- Researched and acquired new library materials to maintain updated library collection.
- Catalogued and organized books, materials and other documents for proper library management.
- Maintained library databases to support accuracy and availability in circulation systems.
- Assisted students in locating and using library resources and assisted teachers with materials needed to enrich classroom instruction.
- Managed acquisition process for new materials, ensuring the library''s collection remained current and relevant.
- Researched, planned, and set up attractive and informative library exhibits.
Library Assistant
Western Institute of Technology Taranaki (WITT)
- Assisted patrons in locating resources and utilizing library systems effectively.
- Conducted library orientations for new users, promoting awareness of library services and resources.
- Coordinated outreach programs to promote library services and increase community engagement for distance education students.
- Maintained a well-organized collection through diligent shelving, shelf-reading, and inventory management tasks.
- Answered questions from patrons and helped to find desired materials.
- Handled check-in and check-out process of library books and materials at circulation desk.
- Contributed to the library''s overall mission by performing additional tasks or responsibilities as assigned, adapting quickly to new challenges and demands.
Education
Certificate - Accounting
The Career Academy
01.2024
Project Management Essentials and Advanced Concepts -
Tenjin Competitive Edge
01.2023
Technical Writing for Engineers course -
Organisation Development Institute
01.2023
Quality College Inspection Body Accreditation Course -
IANZ
01.2020
Diploma - Library and Information Studies Level 5
Open Polytechnic
01.2019
Post-Graduate Diploma - Secondary Teaching
Graduate School of Education
01.1998
Bachelor of Arts - Biological Anthropology
University of Auckland
01.1997
Certificate - Project Management
Open Polytechnic
Skills
- Team player
- Proficient in Microsoft Office Suite
- Document management
- Project coordination
- Attention to detail
- Efficient
- Self-starter
- Multitasking and organization
- Adaptability and flexibility
- Verbal and written communication
- Budget management
- Research skills
Hobbies and Interests
- Gym Workouts
- Photography
- Acting and Theatre
Work History
01-2015
Personal Information
References
- Liz, Curtin, Principal Project Manager, +64 27 4457148, P&P Engineering
- Kevin, Krutz, Senior Project Manager, +64 21 2510894, P&P Engineering
Interests
Theatre – Member of New Plymouth Theatres (>20 years), History, Research
Affiliations
- Acting and Theatre
- Gym Workouts
- History
Timeline
Project Services Coordinator
P&P Engineering Consultants Ltd
02.2020 - Current
School Librarian
Bell Block School
As-Building Coordination and Document Control
Plant & Platform Consultants Ltd
Librarian
Shell Todd Oil Services
Education Officer and Librarian
Puke Ariki Museum
Teacher/Librarian
Francis Douglas Memorial College
Library Assistant
Western Institute of Technology Taranaki (WITT)
Certificate - Accounting
The Career Academy
Project Management Essentials and Advanced Concepts -
Tenjin Competitive Edge
Technical Writing for Engineers course -
Organisation Development Institute
Quality College Inspection Body Accreditation Course -
IANZ
Diploma - Library and Information Studies Level 5
Open Polytechnic
Post-Graduate Diploma - Secondary Teaching
Graduate School of Education
Bachelor of Arts - Biological Anthropology
University of Auckland
Certificate - Project Management
Open Polytechnic