Cecilia Kambaja

Processed new supplier, and customer applications, and submitted for approval.

• Matched invoices and purchase orders and updated databases accordingly using EPICOR.
• Reduced late payment fees by closely monitoring due dates and prioritizing payments.
• Reconciled vendor statements monthly, identifying errors and resolving discrepancies promptly.
• Communicated with other departments to verify purchases.
• Raised over 35 customer invoices and sales orders monthly.
• Ran AR aging report to follow-up on outstanding payments.
• Raised jobs for new projects, and accurately allocated hours against t job for correct invoicing.
• Entered time sheets into jobs for 12 employees, and ran job reports for operation manager for job costing.
• Assisted payroll with time sheets and job reports for weekly wage payments.

• Manage the accounts payable process by sending invoices for approval, input approved invoices, and load invoices into the bank using ERP system; SAGE.
• Inter company payments and reconciliation.
• GST, PAYE, and FBT payments.
• Reconcile NZ and foreign bank accounts, and company credit cards.
• Evaluated financial records to detect errors and discrepancies by meticulously reviewing incoming invoices for accuracy before entering into accounting system.
• Uploading Payroll files to the bank and making payments for permanent staff.
• Salary payment for contractors.

• Maintained clean and organized files by keeping accounts payable records up-to-date in MYOB Green Tree ERP system.
• Prepared and mailed invoices to about customers, processed payments, and documented account updates.
• Run month-end customer statements and reconcile month-end accounts receivable invoices.
• Drafting customer proposals & and contracts for sales managers.
• Performed administrative and clerical duties such as word processing, data entry, and copying.
• Respond to customer queries.

• Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
• Processing, and coding both domestic and foreign invoices in PEGASUS, and FERRET system.
• Maintained up-to-date customer records
• Matched purchase orders with invoices and recorded necessary information.
• Processed employee expense reimbursements, verifying accuracy of submitted documentation against company policies before approval.

• Reconciled vendor statements monthly, identifying errors and resolving discrepancies promptly.
• Reduced late payment fees by closely monitoring due dates and prioritizing payments.
• Assisted in month-end closing procedures, ensuring timely completion of financial statements.
• Entered purchase orders, invoices and payments into company accounting system.
• Maintained accurate financial records with diligent data entry of invoices and expense reports.
• Trained new team members on accounts payable processes, improving department efficiency.
• Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.