Celeste Schaefer
Templeton, Christchurch,AUK
Summary
I consider myself dependable and detail-orientated and am able to multi-task whilst working well under pressure. During my tertiary studies I successfully combined my full-time employment and other commitments showing myself to be an organised, diligent individual with exceptional time-management skills. I have more than 17 years of comprehensive experience performing administrative support duties to help offices run smoothly.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Regional Coordinator
Primary ITO
, Christchurch, New Zealand
04.2021 - Current
- Supporting of POD by ensuring all POD members are supported
- Maintaining calendars and scheduling of appointments for training advisers
- Assists learners / employers in enrolling in correct programmes and courses
- Scheduling and organizing venues for all courses and classes as required
- Interacts with providers to organize courses and classes
- Works with training advisers to promote completion rates
- Follows up on overdue learners to ensure learners complete their qualification
- Managing and maintaining monthly 10 credits and over duration reports
- Assists training advisers and lead training advisers by monitoring learner activities, identifying trends and providing info for reporting
- Keeps up to date all info in Trellis regarding customer units, training plans, invoices, resource orders, trainee results and NZA paperwork as required
- Processing of all new learner training agreements
- Managing office admin tasks such as mail, couriers, filing and office supplies
- Conduct weekly meetings with my sub-pods to monitor and support team members
Office manager
Designsteel Limited
, Auckland, New Zealand
06.2016 - 04.2021
- Managing accounts payable, accounts receivable, debtors and creditors
- Managing the company’s payroll system
- Handling all procedures related to the IRD department
- Responsible for all invoicing, banking, mailing, deliveries and petty cash
- Assisting with occupational health and safety regulations
- Responsible for all purchasing of canteen requirements, office stationery, medical supplies, safety gear and office equipment
- Responsible for coffee making and cleaning of kitchen/dishes
- Responsible for all word-processing
- Managing HR which includes any staffing issues, advertising for new positions, vetting the applications and making recommendations
- Responsible for all filing and maintaining of records
- Responsible for checking and filing of manufacturing control sheets
- Assist production / quotations
- Responsible for loading and creating of job cards / timesheets and ensuring correct times are allocated to the jobs by the staff
- Responsible for reception duties
- Providing general support to the Managing director and other general duties including organizing staff product training and staff social functions
- Organise factory workers to complete tasks as instructed
- Providing general support to the Managing director and other general duties including organizing staff product training and staff social functions.
Import Inventory Controller
Stuart Graham Furnishing Fabrics
, Port Elizabeth, South Africa
05.2010 - 01.2016
- Placement of purchase orders to suppliers
- Authorising release of air and ocean shipments from foreign suppliers
- Overseeing and coordinating of imported shipments as well as liaising with freight forwarders, clearing agents and shipping lines daily
- Following up on backorders and outstanding purchase orders with both local and foreign suppliers
- Processing of local invoices for payment
- Preparing and checking of freight forwarders and suppliers’ invoices for payment.
Office administrator
Stuart Graham Furnishing Fabrics
, Port Elizabeth, South Africa
01.2007 - 05.2010
- Responsible for operation of the main telephone switchboard
- Processing, capturing and placing of all sundry orders
- Assisting customers in showroom on a daily basis.
Education
Bachelor of Technology - Management
Nelson Mandela Metropolitan University
National Diploma - Management
Nelson Mandela Metropolitan University
Skills
- MYOB
- IMS Payroll
- MS Office
- Data Entry
- Recordkeeping
- Document Management
- Work Planning and Prioritization
- Administrative Oversight
- Verbal and Written Communication
- Business Administration
- Database Management
- Relationship Building
- Scheduling and calendar management
Certification
- NZSL Certificate Term 1
- First aid
Affiliations
- I am currently studying NZSL
- I am a volunteer at Dogwatch Sanctuary Trust
- I am taking pottery classes
Timeline
Regional Coordinator
Primary ITO
04.2021 - Current
Office manager
Designsteel Limited
06.2016 - 04.2021
Import Inventory Controller
Stuart Graham Furnishing Fabrics
05.2010 - 01.2016
Office administrator
Stuart Graham Furnishing Fabrics
01.2007 - 05.2010
Bachelor of Technology - Management
Nelson Mandela Metropolitan University
National Diploma - Management
Nelson Mandela Metropolitan University
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