Summary
Overview
Work History
Education
Skills
References
Affiliations
Accomplishments
Certification
Languages
Timeline
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Chantal Shaw

Chantal Shaw

Opunake,New Zealand

Summary

Relocated to New Zealand in 2003, bringing experience as a Medical and Legal Secretary, along with part-time management of a gym.

Transitioned to a Data Administrator role in the aircraft engineering sector in Auckland for two years before focusing on family and farm management.

Over 15 years, managed administrative tasks for a contract milking operation, including staff recruitment, rosters, wages, financial reporting, and compliance with health and safety regulations.

Enhanced skills through tertiary studies in Agri Business Management and Customer Service, alongside volunteer work and temporary administrative roles. I am focused and committed to maintain a productive and quality-driven environment.

Overview

25
25
years of professional experience
1
1
Certification

Work History

Dairy Contract Milker /Office Administrator

Self Employed
01.2009 - Current
  • During this period, I have been actively involved on dairy farms, rearing calves, employing staff, managing staff, doing house inspections, and maintaining a health and safety policy in the workplace. I have filed our own GST/PAYE Returns with IRD, complete fuel rebates, wages, staff rosters, invoicing etc. I have developed good people skills and have worked with a variety of different personalities, cultures and backgrounds.

Temp Work

Rotorua
01.2015 - 01.2019
  • During quiet times on farm, I did temp work on and off. Mainly office/admin work - varied from typing up CV’s & data entry work.

Administrator

Tower Preschool Matamata
01.2018 - 12.2018
  • Worked one day a week at the preschool – mainly data entry – answering phones, wages, record keeping of staff hours, receiving payments, invoicing etc.

Administrative Assistant

Fieldair Engineering – Auckland Airport
Auckland
01.2005 - 07.2006
  • Duties : Data entry, filing, Accounts payable/receivable, General office responsibilities.
  • Assist our Head Office in Palmerston North in collecting all necessary documents and information to reconcile accounts at our Auckland office.
  • Worked closely with Engineers to collect job cards, sending any required aviation parts out to be repaired/overhauled and receiving all aviation parts back into the system that has been repaired/overhauled/purchased new.
  • I was also involved in regular stock take procedures.
  • Transport Clients/Pilots/Head Office staff from our offices in Auckland to the Airport as required.
  • Organize catering & meeting venue for management & engineer catch ups & meetings
  • Resigned as I was expecting our first child. Loved my job and all the people I got to meet.

Reception & accounts

Drs Vlok & Van Heerden Medical Practice
07.2003 - 11.2003
  • Duties : Answering phone, making appointments, receiving payments from patients, typing of patient reports, sending out accounts
  • MOVED TO NEW ZEALAND NOVEMBER 2003

Legal Secretary

De Villiers & Bredenkamp
06.2000 - 07.2003
  • Duties : Dictaphone Typing, meeting with new clients, typing off court documents, last will & testaments, debt collecting on behalf of our clients, reception duties
  • As my very first full time job, I was extremely lucky to learn in a industry with high standards and excuses or poor standard of work could not be tolerate. Respect & empathy for clients were necessary at all times. Confidentiality means everything in a work place, especially typing and witness signing documents like ‘Last will & testaments’ & delicate court cases. Work had to be done in a timely manner, meeting court deadlines for documentation meant that I learned to use my time wisely and not waste any opportunity to get the job done. Accuracy was key in every aspect of my job. Absolutely loved this job. One of our clients were our local medical centre which I did debt collecting for and they offered me a job opportunity I could not refuse.

Education

St John’s Level 1 Certificate -

St John's
Whanganui, NZ
01.2023

High School Diploma -

Douglas High School
South Africa
12-1999

Open Polytech - Agri-Business Management Course

Open Polytech
Wellington, NZ

Some College (No Degree) - Tourism Course, Covering All Aspects of Customer Service

ITC
Auckland, NZ

Travel Level 4 - Travel – Level 3 & 4

International Travel College
Auckland, NZ

Skills

  • Staff training
  • Health and safety
  • Invoicing procedures
  • Conflict resolution
  • Effective communication
  • Time management
  • Data entry
  • Record keeping
  • Payroll administration
  • Software knowledge : Xero, MINDA, Halter, Microsoft Office, Paysauce, Adobe Photoshop & Lightroom
  • GST returns
  • Staff management
  • Calf rearing
  • Problem solving
  • Attention to detail
  • Adaptability

References

  • Charles, Gilliam, General Manager, +61 481 940 282, Fieldair Engineering Ltd, 2005, 2006, Australia, Reference letter attached, Employed: 2005-2006 as Administrative Assistant
  • Sarah Treloar, Manager, 021 068 2143, Tower Preschool Matamata, 2018, Employed as Administrator since 2018
  • Ged, Farrell, Farm Owner, 022 044 5657, 2015, 2019, Employed : 2015-2019 as Contract Calf Rearer
  • Karen, McNamara, LIC Area Manager, 027 587 4983, 2021-2025

Affiliations

  • Photography
  • Volunteering at local op shops
  • Tennis

Accomplishments

  • Alongside my husband, we have improved milk production, reduced animal health problems and enhanced farming procedures to a high standard. We added two dairy farms (2200 animals) to a farming software platform (MINDA), which means historical production is now available on each of these animals. This also means the farm could use modern equipment to draft animals by the click of a button, add technology like halters, and add milk herd tests to the farming operation to see which animals are performing and which ones are not. All animals are also compliant with the national database, where movements of these animals are recorded and maintained.

Certification

  • NZQF Certificates in Travel & Tourism Level 3 & 4 : Completed March 2020

Languages

English
Professional
Afrikaans
Professional

Timeline

Administrator

Tower Preschool Matamata
01.2018 - 12.2018

Temp Work

Rotorua
01.2015 - 01.2019

Dairy Contract Milker /Office Administrator

Self Employed
01.2009 - Current

Administrative Assistant

Fieldair Engineering – Auckland Airport
01.2005 - 07.2006

Reception & accounts

Drs Vlok & Van Heerden Medical Practice
07.2003 - 11.2003

Legal Secretary

De Villiers & Bredenkamp
06.2000 - 07.2003

St John’s Level 1 Certificate -

St John's

High School Diploma -

Douglas High School

Open Polytech - Agri-Business Management Course

Open Polytech

Some College (No Degree) - Tourism Course, Covering All Aspects of Customer Service

ITC

Travel Level 4 - Travel – Level 3 & 4

International Travel College
Chantal Shaw