Charlene Page
Tauranga,Bay Of Plenty
Summary
Determined and proactive Personal assistant with experience driving success by supporting company leaders. Strong sense of urgency to anticipate and respond effectively to needs of senior-level executives. History of thriving in fast-paced, dynamic environments.
Overview
25
25
years of professional experience
Work History
Senior Executive Assistant
Western Bay of Plenty District Council
Greerton , Tauranga
2017.03 - Current
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Organized executive presentations, reports, and correspondence for internal and external stakeholders.
- Developed and maintained filing systems, databases, records management systems, and other office resources.
- Composed confidential communications on behalf of senior executives in response to inquiries from staff members or external contacts.
- Coordinated and booked travel arrangements including flights, hotels, transportation, and itineraries.
- Acted as a liaison between the executive team and other departments within the organization.
- Prepared agendas for meetings in consultation with the executive team to ensure all necessary materials were available prior to each meeting.
- Reviewed incoming emails and directed them to appropriate personnel based on their content or urgency level.
- Assisted with event planning by coordinating catering services, reserving venues, ordering supplies.
- Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
- Supervised junior staff members including assigning tasks and monitoring progress throughout completion.
Lifestyle Manager/Personal Assistant
Presley.Ltd
, Auckland
2011.01 - 2014.02
- Executive Personal Assistant support
- Coordinate all administration around travel arrangements and family activities locally and internationally
- Coordinate/manage travels and itinerary drafting
- Research products/services or specific needs
- Diary management, gate keeping, plan, implement and support/co-ordinate events
- Design invitations
- Book suppliers for certain tasks/projects and follow up on work
- Manage house staff (Cleaners, maintenance and house manager)
- Property management in New Zealand and Yellowstone US
- IT Project infrastructure management, technology administration
- Support meetings as required
- Book luncheons or dinners
- Personal shopping
- Event set ups
Executive Personal Assistant
Stanaway Real Estate Ltd
Takapuna , Auckland
2009.09 - 2010.12
- Executive Personal Assistant support to the Director
- Design/Update management reports and presentations as required
- Coordinate administration initiatives for 3 branches, Plan, implement and support/co-ordinate events
- Design invitations, Book suppliers for certain tasks/projects and issue purchase order numbers, Liaise with advertising suppliers
- New process training – i.e Finger scan printing for everyone in admin and agents
- Admin Staff leave management, Stationary Supplies, Staff/Office Mid/End Year Function Organization, IT Office Administration Liaison
- Office IT Point of contact/Trouble shooting contact, Obtain hardware quotes and ensure requirements were met, Staff Technology trainer, Administration Training
- Monthly report preparation/production for Management
Training Logistics and Events Manager
Discovery Health South Africa
Sandton , South Africa
2002.07 - 2009.04
Stanaway on systems and processes, training trainers on new processes and systems relevant to our department
Mail Order Coordinator – Supervisor
Winchester Growers Ltd UK
, Winchester
1999.07 - 2001.02
- Seasonal Staff management
- Staff training – how to pick, pack and process an order
- Stock Control and ordering of bulbs, stationery and packaging
- Customer Care – managing orders, compliments, complaints and queries
- Invoicing of orders
- Catalogue updating and Advertising the catalogue seasonally
Education
Advanced Certificate For The Executive Assistant
ACEA Admin
Wellington, NZ2019-11
Certificate - Makeup Artistry
College of Beauty Therapy
Tauranga, NZ02.2014
8 week Makeup course - Makeup Artistry
The Makeup School
Ponsonby08.2013
License to Lead Leadership Development -
Discovery Institute
South Africa11.2006
Practical Stress Management -
Discovery Institute
South Africa08.2004
Team Leader and Assistant Manager Academy -
Discovery Institute
South Africa03.2004
Banqueting Management -
Intec College - South Africa
Bachelor of Business
Open Polytechnic
New ZealandSkills
- Staff Management
- Mail Management
- Outstanding Computer Proficiency
- Effective Problem Solving
- Superb Technical Skills
- Research Abilities
- Excellent Interpersonal Abilities
- Process Improvement Strategies
- Administrative Skills
- Meticulous Attention to Detail
- Project Oversight
- Scheduling
- Customer Service
Languages
English
Native/ Bilingual
Afrikaans
Native/ Bilingual
Spanish
Limited
References
References available upon request.
Timeline
Senior Executive Assistant
Western Bay of Plenty District Council
2017.03 - Current
Lifestyle Manager/Personal Assistant
Presley.Ltd
2011.01 - 2014.02
Executive Personal Assistant
Stanaway Real Estate Ltd
2009.09 - 2010.12
Training Logistics and Events Manager
Discovery Health South Africa
2002.07 - 2009.04
Mail Order Coordinator – Supervisor
Winchester Growers Ltd UK
1999.07 - 2001.02
Advanced Certificate For The Executive Assistant
ACEA Admin
Certificate - Makeup Artistry
College of Beauty Therapy
8 week Makeup course - Makeup Artistry
The Makeup School
License to Lead Leadership Development -
Discovery Institute
Practical Stress Management -
Discovery Institute
Team Leader and Assistant Manager Academy -
Discovery Institute
Banqueting Management -
Intec College - South Africa
Bachelor of Business
Open Polytechnic
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