CRESTIE LOREEN BALIONG

• Review and process a high volume of vendor invoices and payments for multiple locations and entities; ensure compliance with company policy.
• Coding invoices to the proper GL account and processing vendor invoices in a timely manner, match invoices to purchase orders and receiving documents, ensure accuracy and approval.
• Research and resolve invoice discrepancies.
• Research and respond to vendor and internal inquires.
• Request vendor account statements and perform statement reconciliations, research and correct discrepancies.
• Maintain positive vendor relations.
• Assist in month end and year end closing.
• Assist with weekly payable projection for all entities
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

A. Accounts Payable and Accounts Receivable

• Received, reviewed, and processed invoices from various vendors.
• Data entry of Sales Invoices and Expense Claims.
• Prepared & sent out SOAs for clients through email.
• Handled follow‑up email after 15 days from date of transmission of Statement of Accounts.

B. Bank Reconciliation

• Performed verification and reconciliation of companyʼs bank statement versus business records/ledger income and outgoings.
• End balance.

C. BIR Tax Filing

• Review financial records, complete and filed all required tax forms for the company and ensured that completed forms follow legislation and regulations.

• Accounts Payable and Accounts Receivable.
• Bank Reconciliation.
• Generate report and report templates to monitor sales and cash flow.
• Liaise with vendors and customers and accountants as required, Handle general account queries.
• General Admin Tasks (Answering phone and Email inquiries; Processing orders; Create and maintain lists; Basic project management)

A. Disbursement/Accounts Payable

• Processing of vendorsʼ invoices and initiates payment runs.
• Coordinate with internal/external customers for any queries.
• Reconcile payments versus booked in the AP accounting module.
• Monitor accruals and ensure that these are reverse on time.

B. Agency Compensation

• Processing of employeesʼ expense reports.
• Coordinate with internal customers for any queries.
• Reconcile Agency compensation balance versus SOA and booked in the agency system module.
• Monitor the monthly expense and booking of accrual.
• Other tasks which may be assigned from time to time.

C. Account Reconciliation

• Reconcile sundry creditor, receivable, policy suspense and accrual accounts.
• Prepare monthly schedules of sundry creditor, receivable, and accrual accounts for report presentation to Head Comptroller.

D. Budget and Finance Planning

Daily/Monthly

• Perform budget check for the request to purchase (RTP) form to ensure Jan 2015 - Oct 2021 that planned purchases are budgeted.
• Prepare monthly detailed expense reports for sending out to the different departments; identify reasons for positive or negative variance and assist in investigating queries/clarifications from the departments.
• Perform monthly expense forecasting to ensure year‑to date performance aligned with the approved business plan (BP).

Quarterly/Monthly

• Assist in the preparation of the required monthly and quarterly dashboard for group reporting.

Annual

• Assist in the preparation of the Companyʼs financial plan.
• Assist in the documentation/update of the processes relevant to the finance planning/budget/expense management.

Adhoc

• Perform additional relevant tasks that may be assigned from time to time.

A. Accounts Payable

• Received invoices from various vendors.
• Reviewed and verified all invoices for appropriate documentation and approval prior to payment.
• Consolidated, encoded, and matched invoices.
• Set invoices up for payment.
• Processed and uploaded invoices into the Netsuite System.
• Check preparation and distribution.
• Tracked expenses and processed expense report.
• Reconciled accounts payable transactions.
• Monitored accounts to ensure payments are up to date.
• Researched and resolved invoice discrepancies and issues.
• Maintained vendor files.
• Handled coordination with vendors and responded to inquiries.
• Assisted month end closing.
• Provided supporting documentation for audits.

B. Assigned as petty cash and check custodian.

• Handled petty cash fund of the company.
• Safe kept check payments for vendors.
• Released checks to vendors.
• Prepared petty cash replenishment report and transmitted said report to Senior Accountant for approval.

C. Payroll

• Processed monthly payroll.
• Handled calculation of payroll items such as commissions and bonuses.

D. Tax Filings

• Reviewed monthly, quarterly and annual Philippines payroll tax filings.
• Handled preparation of tax filings and other BIR requirements.

E. Sales Order

• Creation of Sales Order.
• Received subscription agreements from Sales department.
• Created SA in Softrax by Philippines order entry.
• Sent out SO to AR group for sales invoicing in US.

F. Accounts Receivable

• Preparation of invoices for send out to US clients through email.
• Sent out Reminder Letter through e‑mail to US clients regarding outstanding invoices.

G. Other Duties and Responsibilities

• Preparation of ad‑hoc reports.
• Preparation and completion of other projects and tasks that may be required from time‑to‑time.

A. Application/Collection of Payments

• Handled cash/check payment collections from clients and salespersons.
• Made follow‑up calls to clients regarding outstanding invoices, overlook and advance payment accounts.
• Printed Statement of Accounts as requested by clients/agents/salespersons.
• Applied cash/check payments collected for the day according to accounts into E‑Finance system.
• For returned checks due to incomplete check details, called clients for confirmation/inquiry. Once confirmed, informed the clients for transmission of returned checks.
• Prepared bank deposit slips and summary of check payment transactions for the day.
• Audited invoices through E‑distribution system.
• Checked the sum total of the cash/check payments collected for the day if tallied on the receipt listing transaction.
• Updated Cashbook.
• Generated daily Receipt Listing Report for submission/signature to Managing Director.
• Prepared summary of daily cash deposits into the Record Book for submission/signature to Managing Director.
• Supplied transaction numbers of accounts w/ advance payment and applied to corresponding invoices once posted on the E‑finance system; if not yet posted, logged the transaction number w/ the invoices on the Record Book for daily monitoring.

B. Application of GIRO Payment

• Prepared Giro Authorization Form as requested by clients/vendors subject for approval/signature by Managing Director.
• Pulled out copies of payment advices e‑mailed, faxed or sent by clients base on the accounts credited for the day as per bank statement list.
• Checked individual customer code through E–distribution system.
• Applied per accounts through E‑finance system; if incomplete details/no payment advices, called clients for confirmation.
• Once application is completed, Receipt Listing Report of the GIRO payment must be generated with attached payment advices and copy of Bank Statement for submission/signature to Managing Director.

C. Good Returns

• Consolidated Good Return Requisition Form according to salesperson and prepared summary according to department.
• Handled submission of Summary of Good Returns to assigned department.

D. Application of Invoices and Credit Notes

• Monitored the posting of pending CN.
• Once posted, applied corresponding CN contra pending invoices as stated on payment advices/check details.

A. Preparation of Payments to Vendors (Accounts Payable).

• Received and reviewed billings of vendors.
• Prepared vendorʼs summary/schedules.
• Handled transmission of summary/schedules to Accounting HO for approval/signature.
• Released checks to vendors.

B. Assigned as cashier, petty cash and check custodian.

• Handled petty cash fund of the unit.
• Safe kept remittance checks, check payments for suppliers, and undeposited checks.
• Deposited clients` checks collected w/in the same day or on the next banking day.
• Deposited PDCs on their due dates.
• Released checks to insurers and vendors.
• Prepared petty cash replenishment report and transmitted said report to HO.

C. Collection of Accounts Receivable.

• Prepared & sent out SOAs for clients.
• Handled follow‑up calls after a week from date of transmission of Statement of Accounts.
• Submitted Accounts Receivable reports to Operations Head for checking.
• Reconciled with clients/insurers any accounts needed for reconciliation.

D. Issuance of NVOAR'S to clients & OR's to insurers.

• Issued NVOAR's & OR's for payments received and transmitted such documents to clients & insurers.
• Prepared transmittal slips to be acknowledged by clients & insurers.
• Transmitted pink copies of NVOAR`s to HO.

E. Preparation of requisition for office supplies.

• Checked the availability of supplies.
• Prepared request for office supplies and toners as well as non‑stockable printed forms every 1st week of the quarter through eForms.
• Monitored office supplies inventory level.
• Ordered supplies from vendors.

F. Preparation of requisition forms, repairs & maintenance of office furniture, fixtures & equipments.

• Sought out repair / purchase quotations from various vendors to meet BDOI requirement.
• Requested eForms for the repair / purchase of office furniture, fixture and equipments and GRF for PC workstation and IT hardware.
• Handled follow‑up calls to Head Office / suppliers to ensure that requests are acted upon immediately.
• Performed any other task assigned by immediate superior from time to time.

G. Processing of PDC transactions into BDOI Insure System.

• Processed Post dated checks into BDOI insure system.
• Printed PDC transaction, then submits to Operations Supervisor for checking.
• Filed PDC validation list.

H. Processing of daily receipting transaction validation list.

• Handled validation of payment transaction into BDOI insure system based on daily deposits.
• Printed receipting transaction validation list, then submitted to Operation Supervisor for checking.
• Forwarded the copy of approved receipting transaction validation list through fax/e‑mail to HO Cashiering.
• Filed receipting transaction validation list.

I. Preparation of Accountability Sheets.

• Attached deposit slips into the corresponding issued Acknowledgement Receipts & OR's.
• Encoded all issued Acknowledgement Receipts & OR's into the accountability sheet form.
• Handled submission of accountability sheet to Operations Supervisor for checking and signature.

J. Assigned as custodian of all accountable forms(NVOARs, Invoices, and Office Supplies)

• Logged NVOARs, OR's and Invoices received from HO.
• Safe kept NVOARs & OR's to vault.
• Pulled‑out only one box of NVOAR, and 1 box Invoice for consumption.
• Recorded the in and out of NVOARs, OR's and Invoices in the logbook.
• Prepared stock card for inventory of supplies.
• Monitored the in and out of supplies.
• Placed OR's at the end of the day into the vault.

K. Preparation of transmittal slips and other pouching activities.

• Prepared transmittal slips.
• Checked transmittal slips every end of the day whether these were duly & properly received and acknowledged by the addressee or his authorized representative.
• Filed used transmittal slips everyday.