Disha Ganatra

• Lead and deliver the administration, accounting operations and support services for the Centre to ensure all co-workers have a quality office management and administrative service .
• Manage key relationships outside the organisation, and meet with key suppliers to discuss and resolve issues in an efficient and mutually beneficial manner
• Contribute to and/or write delegated reports, with supporting analysis , minutes and correspondence
• Contribute to monthly and annual budgeting processes, providing variance analysis as required
• Track receipt of relevant documentation of insurance and OSH coverage, retailer payments, lease documentation, lease renewals etc, following up with retailers and casual tenants as required
• Process, reconcile and authorise and process all payments, in accordance with established company policies and guidelines
• Maintenance of debtor records and actively reducing the number of debtors to achieve KPI’s, including ensuring monies are collected for all Casual Licence Agreements, prior to events being held
• Maintaining databases related to monthly sales data required for sales reporting.
• Work with internal auditors to resolve issues and/or provide information as required
• Oversee the management , processes and suppliers associated with self managed services e.g. room bookings and couriers
• Act as the back up to reception and the telephone system, along with other peers
• Take a continuous improvement approach, sharing information and collaborating with other Administrative roles across the Retail division, looking for opportunities to simplify, gain efficiencies or action new ideas
• Actively report all near misses, safety observations and accidents; follow safety instructions and challenge procedures and processes that appear unsafe
• Work in a manner that never compromises safety to self or anyone else
• Undergo safety training relevant to role
• Comply with any safety requirements for specific role.

• Monitored team performance, delegated tasks and applied strategies to improve quality.
• Utilized strong leadership and administrative abilities to maintain smooth office operations.
• Checked office stock to determine supply levels and maintain inventory.
• Improved office organization by developing filing system and customer database protocols.
• Identified needs of customers promptly and efficiently.
• Set specific goals for projects to measure progress and evaluate end results.
• Tracked project schedules and encouraged teams to complete tasks on time while staying on budget.
• Developed innovative strategies to establish best practices, promoting profitability.
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(TOOK HOLIDAY BREAK AFTER THIS)

• Completing of sales claims from data obtained from our despatch system (OrderMaster) as well as dockets.
• Update sales claim spread sheets
• Reconciliation of Sub Contractor invoices with SQL- Job Activity.
• Update and Cleanse of Sub Contractor accountsEnsure accurate, timely, logical and well organised records of documentation
• Carry out financial administrative, including month end tasks
• Participate involvement in Monthly financial and operations planning meetings
• Carry out general administration tasks for the wider Transport Division when required

• Coordinated and oversaw execution of logistics operations.
• Updated internal tracking and reporting systems throughout shift to maintain accuracy in sales data.
• Reviewed invoices and shipping manifests to ensure full compliance with local customs and international regulations.
• Collaborated with cross-functional divisions managers and manufacturing to develop chain efficiencies.
• Maintained records of damaged goods, backorders and applicable regulatory reporting.

• Assessed, monitored and reported on work progression.
• Collaborated with internal teams to develop project solutions resulting in on-time execution.
• Coordinated with department leads to identify and outline solutions to client-specified challenges.
• Liaised with project managers to evaluate project scope and define milestones and deadlines.
• Handled portfolio of initiatives to support organization's goals.

• Enter and administer Work orders in Maximo
• Manage BP fuel card process and costing for New Zealand fleet (KPI)
• Update plant assets details - Filling Asset Transfer Requests and updating data in Maximo
• Assist with queries for Plant invoices and EOM accounts payable process
• Process internal and external sales within the month the hire relates to (KPI)
• Raise Purchase Orders in PCR / Maximo following the PO Requisition process in PPW (KPI)
• Organize, prioritize and schedule work tasks
• Complete EOM financial reporting tasks in a timely manner and within the timeframes of the financial clock
• Interact with JHAP regarding queries with all tax invoice
• Follow up on Debtors report, summaries and payments - Run asset analysis report and review internal plant charges - Data entry changes to cost tracker & Maximo - Assist with generating payment claims and monthly financial reviews and paperwork - Sorting plant invoices and sending back to AP if not plant invoices - Assist in the provision of Plant HSE issues and data including JHET & Plant Hazards Assessments

• Assisting the Project Manager & Construction team (for luminaries upgrades as part of Smart Cities Project)
• Maintaining and documenting control throughout the project and stock control
• Managing and presenting contractual claims to clients monthly using RAMM Data Entry Software
• Overseeing site office and equipment requirements for the team and all site office consumable orders (i.e., creating and approving purchase orders)
• Responsible for site office set up and maintenance requirements
• Upkeeping office team procedures and vehicles
• Co-ordination, tracking and organize weekly crew schedules to ensure no setbacks or conflicts
• Sustaining good relationships with colleagues, client, suppliers, and subcontractors
• Monitoring purchase orders against the supplier and subcontractor invoices
• Approving crew member timesheets for payroll purposes
• Using programs such as Microsoft Office, Teams, SharePoint, RAMM and Nimbus, Trello, Asset Tiger
• Liaising with Streetlight Inspector to get all the Streetlight tested and gathering all the paperworks from him.
• Reaching deadlines and budgets given by AT for each Project

(AFTER THIS I WENT ON MATERNITY BREAK)

• Performing all the admin duties
• Taking care and assisting on all the projects from start till end
• Co-ordination with AT and other suppliers, sub-contractors.
• Managing 3-4 crews and tracking their hours and setting targets for them
• Managing stock integrity
• Performing financial duties like, raising invoices, putting claims on Ramm for AT to approve for the ongoing projects and most importantly also generate accruals, preparing P/L reports
• Adhering to all Health and Safety Policies, processes, & requirements
• Entering and approving timesheets
• Entering and approving PO's and invoices
• Organizing stock from all over for all projects small-big.
• Keeping a track of all the projects and monitoring them by liasing with stakeholders, Supervisors, Electricians and sub-contractors.