Laumata Hodgson

• Streamlined office operations by implementing efficient administrative processes and procedures.
• Supporting the delivery of funding by providing administrative support to the Manager, Operations, and the wider team.
  • Supporting the Manager and wider team to coordinate tasks for the delivery of the work programme.
  • Engaging with Pacific businesses and groups as required.
  • Respond to queries about funding and the work programme.
  • Collating applications and ensuring that they meet basic criteria requirements.
  • Prepare relevant documentation for internal and external stakeholders as directed by Manager Operations (or a person nominated by them).
  • Provide secretariat support in meetings where required.
  • Engaging with internal stakeholders to ensure that all processes are completed, e.g. procurement, finance.
  • Participating positively in team meetings, planning and events.
  • Working collaboratively with colleagues in the wider team to ensure that day-to-day work activities are aligned and in support of Ministry vision and goals.
  • Developing positive working relationships with colleagues and acts as a role model for the values of the Ministry.
  • Providing back up administrative support for the wider Ministry as required.
  • Assisting the Operations team and the wider Ministry with planning and delivery of events as required.
  • Check, code and submit manual and electronic invoices for approval.
  • Prepare invoices for authorisation and submit payments according to agreed processes and standards.

Ensuring all provider invoices are loaded, processed, and recorded in Sharepoint in accordance with agreed standards and timeframes.
• Ensure Sharepoint Tupu Aotearoa folder is always maintained with current information.
• Process all incoming and outgoing correspondence from Providers from the Tupu Aotearoa Inbox
• Document meeting minutes and MS Teams recordings into Sharepoint
• Present and deliver Programme Coordinator updates during Tupu Aotearoa weekly team meetings.

Support with preparing Providers contracts and contract variation documentation

Acting as liaison and point of contact for Tupu Aotearoa providers.
• Create and update Monthly Activity Report Templates for Tupu Aotearoa Providers
• Organise meetings (including catering, venue, minutes, agendas) as required and/or according to schedule of regular meetings (e.g., MPP Providers Executive, Regional Provider meetings)(record I.T issues through ticketing system) •
Responsible to implement all Provider Outcome Agreements with accuracy and care into Katoatoa and Klevr Grants
• Be able to respond to Tupu Aotearoa enquiries through Katoatoa and Klevr Grants (all communications to be tracked in MS Dynamics)
• Support and assist Q.A (Quality Assurance) verification process via Katoatoa/Klevr Grant
• Record and update all training documentation for Tupu Aotearoa system processes (ensure training documents are concise, relevant, and accurate).
• Support and assist with all new system processes to be delivered/facilitated with the Tupu Aotearoa team.
• Attend talanoa sessions with Tupu Aotearoa Managers and Providers to record and document Minutes.

• Checkout Supervisor, Assistant in Deli &Seafood, Pricing/Ticketing and Cash Office.

• Providing administrative support to the National Programmes / Service Delivery work programmes.

• Checkout Supervisor, Assistant in Deli &Seafood, Pricing/Ticketing and Cash Office.

• Biology Demonstrator, handling a marine biology booth alongside Postgraduate students Study @Vic Open Day 2017
• Teaching assistant: BMSC406 Bioethics Forum with Dr Diane Ormsby (2017-2018) Microbial Analysis Upskilling Lab-PTC Trust with Assoc Prof
• Ken Ryan.