Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Eden Gibson

Summary

Dynamic employee at the Ministry of Justice with a proven track record in enhancing processes and fostering overall community partnerships. Recognized for exceptional organizational proficiency and analytical problem-solving skills, I streamlined workflows, improved efficiency, and developed impactful training materials, ensuring compliance and maximizing opportunities for both my surrounding team and clients.

Overview

11
11
years of professional experience

Work History

Funding Advisor

Ministry of Justice
12.2022 - 05.2024
  • Advised clients on funding opportunities aligned with justice initiatives.
  • Researched and analyzed grant applications for compliance with funding criteria.
  • Developed informative materials outlining available financial resources and application processes.
  • Collaborated with stakeholders to assess funding needs and program effectiveness.
  • Streamlined application review processes to enhance efficiency and response times.
  • Facilitated workshops to educate potential applicants about funding strategies and requirements.
  • Populate and maintained excel spreadsheet of all funding information
  • Provided ongoing support to grantees, addressing inquiries related to funding management.
  • Developed strong partnerships with local community organizations that led to additional opportunities for collaboration on mutually beneficial projects.
  • Created and maintained precise and accurate models, charts and reports.
  • Coordinated with financial advisors to develop long-term investment strategies.
  • Improved emergency resolution processes to save time.
  • Contributed to the development of organizational budgets, incorporating projected revenue from grants and other funding sources.
  • Ensured accurate record-keeping of all grant-related documentation as per regulatory guidelines, minimizing audit risks for both the organization and clients.

Executive Assistant to the Chief Executive

Ministry of Justice
05.2018 - 12.2022
  • Managed executive calendar, prioritizing appointments and ensuring effective time management for CE through to Ministers office.
  • Coordinated cross-departmental communications, facilitating timely information sharing and decision-making.
  • Developed and maintained filing systems, enhancing document retrieval efficiency and organization.
  • Assisted in project management initiatives, tracking progress and providing updates to stakeholders.
  • Streamlined office procedures, implementing best practices that improved operational workflows.
  • Mentored junior administrative staff, fostering professional development and knowledge sharing within team.
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
  • Created expense reports, budgets, and filing systems for management team.
  • Contributed to smooth business operations by planning and organizing meetings and conferences.
  • Maintained confidentiality by handling sensitive information with discretion and professionalism.
  • Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CE and Ministers office.
  • Prepared meeting agendas and briefing papers for members of board of directors and executive team.
  • Improved team collaboration by acting as a liaison between the CE, executive team, and staff members.
  • Managed complex projects to successful completion, ensuring timely delivery of results to the CE.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Met with top national and international executives on self-designed schedules both monthly and annually.
  • Coordinated events and worked on ad hoc projects.

Business Support Executive

Ministry of Justice
02.2017 - 05.2018
  • Streamlined administrative processes, enhancing workflow efficiency across multiple departments.
  • Coordinated scheduling and logistics for high-stakes meetings, ensuring all stakeholders were informed and prepared.
  • Developed training materials and conducted onboarding sessions for new staff, fostering a collaborative environment.
  • Implemented new document management system, improving record retrieval time and accuracy of information.
  • Mentored junior staff on best practices in administrative support, promoting professional development and knowledge sharing.
  • Analyzed operational procedures to identify inefficiencies, recommending improvements that enhanced overall performance.
  • Managed correspondence with external partners, maintaining professional relationships and facilitating smooth communication channels.
  • Streamlined office operations by implementing efficient task management systems and digital file organization.

Personal Assistant to the Owner

Clear Air
01.2013 - 10.2014
  • Managed daily schedules, ensuring efficient time allocation for owner's meetings and appointments.
  • Coordinated travel arrangements, including itineraries and accommodations, to support business operations.
  • Assisted in project management by tracking deadlines and deliverables across multiple initiatives.
  • Prepared detailed reports and presentations for strategic decision-making sessions with stakeholders.
  • Communicated effectively with clients and vendors, fostering positive relationships to enhance service delivery.
  • Maintained confidential files and sensitive information, ensuring compliance with privacy regulations.
  • Maintained appropriate filing of personal and professional documentation.
  • Improved communication between the owner and external parties by drafting professional correspondence on their behalf.
  • Reduced administrative workload for the owner through proficient handling of routine tasks, allowing them to focus on higher-level responsibilities.
  • Oversaw personal and professional calendars and coordinated appointments for future events.

Education

No Degree -

Aotea College
Porirua

Skills

  • Collaborative teamwork
  • Consistent reliability
  • Attention to detail
  • Problem-solving abilities
  • Organizational proficiency
  • Excellent communication & Decision-making
  • Clear and concise communication
  • Analytical problem-solving
  • Self motivation
  • Risk assessment
  • Professionalism

Languages

English
Native or Bilingual
Samoan
Native or Bilingual

Timeline

Funding Advisor

Ministry of Justice
12.2022 - 05.2024

Executive Assistant to the Chief Executive

Ministry of Justice
05.2018 - 12.2022

Business Support Executive

Ministry of Justice
02.2017 - 05.2018

Personal Assistant to the Owner

Clear Air
01.2013 - 10.2014

No Degree -

Aotea College

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Eden Gibson