Ennva Street
Wainui
Overview
12
12
years of professional experience
Work History
Enrolments and Office Administrator
Long Bay Primary
01.2022
- Administration of new students including international students, working with Immigration to ensure all processes are adhered to
- Administration of all leavers Processing of student starters / leavers electronically on the ENROL / e-Tap Student Management System Liaise on all levels between parents, the Board and the Principal School communications to parents via e-Tap Front reception desk duties e.g
- Greeting visitors to the school, telephone, courier deliveries, fielding enquiries, photocopying etc
- Daily administration of the electronic roll
- Recording daily absences
- Weekly MOE attendance reporting Liaising with agents for international students
- Role Returns and end of year roll over Correspond with those inquiring about placement for Foreign Fee Paying Students (providing student contracts and enrolment details as approved by the Principal)
- Checking Visa requirements and passports for new enrolments, as well as in zone verification for domestic students
- Requesting files from other schools for new students enrolling, and forwarding student files when they enrol at another school
- Attending to sick or injured children in the sick bay
Communications Administrator / Bookings
Orewa College
12.2021
- All schoolwide communications to staff, communicated via two daily emails and weekly communication document (OSCAS)
- All communications between staff and parents via Jive / Kamar / email and student daily notices Creating, processing and issuing school newsletters via Jive / Kamar Updating/ amending and ensuring the school website is accurate and up to date using Originate All school wide alerts and school app updates, including school bus alerts Communicating schoolwide news and events on the website and via Facebook & Twitter Dealing with information of a sensitive and confidential nature Updating student details on Kamar Issuing parents with student log in details for the Portal Responding to all administration emails from parents and staff and answering them or fielding them on
- Daily interaction with the Principal, Deputy Principals Office Manager, Business Manager and all teaching staff
- Liaison with local media for news articles
- Liaising with College departments and funding companies to create complete applications for funding, from first application to final accountability
- All EOTC trips for the school are passed through me to check RAMS, bookings, student lists in Kamar are all correct and up to date and all relevant paperwork is completed before final signoff by the principal
- Board Secretary for final quarter 2021
- Reception Main administration office reception desk duties e.g
- Reception emails, greeting visitors to the school, answering and fielding telephone calls and enquiries, dealing with courier, post etc
- Being professional at all times, when dealing with parents and / or students and conflict resolution when dealing with difficult situations
- Ensuring all visitors sign in and agree to the Health and Safety Statement
- Logging and issuing of confiscated student items
- Bookings All internal and external bookings in the Arts and Event Centre (OAEC) and school classrooms, gyms and bookable spaces at Orewa College
- Regular liaison with Hirers regarding their requirements for events in the OAEC, from parties and funerals to charity events
- Arranging technical support, ushers, tables, chairs decorations etc
- To make sure the Hirers event runs smoothly
- Liaison with the student technical crew / ushers for events in the OAEC Daily liaison with Maintenance to ensure cleaners and security are aware of events, and rooms / OAEC are set up correctly for internal and external events
- Issuing Alarm codes, Health and Safety briefings, and keys to hirers All bus hires for school trips, cost, quotes and bookings through liaison with teacher and bus suppliers
- Sourcing best cost for the trip
- Car / Van Hire should a school van not be available
- All resource bookings for the school
- Daily communication with accounts to raise invoices for events and chasing clients for overdue payments
- Issuing bond refunds Keys - Issue and log all school key to new starters, relief teachers and hirers and staff who need a key, termly key audits and ordering all new keys.
School Secretary / Principal’s PA
Hauraki Primary School
11.2016 - 07.2019
- Creation / typing / compiling documents for the Principal / Board Dealing with information of a sensitive and confidential nature Processing and issuing all school newsletters, alerts, updates
- Administration of new students including international students, working with Immigration to ensure all processes are adhered to
- Processing of student starters / leavers electronically on the ENROL Student Management System Liaise on all levels between parents, the Board and the Principal Front reception desk duties e.g
- Greeting visitors to the school, telephone, courier deliveries, fielding enquires, photocopying etc
- Attending to sick or injured children in the sick bay Purchases and sales of school uniform Finance Signatory on school bank account including sign off of all transactions, cheques and payments
- Liaise regularly with our personal banker regarding upcoming term deposits maturing Check, code all incoming invoices and process for payment Creation of all school related invoices
- Processing all incoming money received over the counter or on line, code, and receipt and reconcile
- Bank reconciliation against all bank statements received
- Liaising with accountant on a weekly basis, providing relevant documents
- Daily reconciliation of eftpos receipts ensuring they balance against bank statement Collating paperwork for auditors
- Petty cash processing and reconciliation
- Records of purchases made and budgets maintained
- All debtors’ details are kept up to date
- Assisting in maintaining school asset register
- Cashier – collection of all monies eg: trips, activities, donations, stationery, uniform, sport fees
Teacher Aide years 5 and 6
Belmont Primary School
06.2015 - 11.2016
- Teacher Aide duties across Years 5 and 6 Daily liaison with teachers at all levels Taught daily Steps for Literacy sessions with children in years 5/6, all sessions are computer, booklet and game based, Daily basic facts group Daily cursive writing group Daily spelling groups for Years 5 and 6 on alternate days Extra Maths and reading groups across five classes One to one sessions with selective children for independent writing/reading/maths Weekly sessions with children who have English as a second language, using books, worksheets, words cards and games
- Resource – preparation of basic facts, laminating, cutting, painting and general help around the classroom
Intranet Editor/Intranet Management Support
EC Harris LLP
- Owner of the P&PM Home page, through regular liaison with the Site Owner make sure the P&PM home page is kept up to date and current
- Maintain Intranet Editor Help (IEH) central Mailbox, responding to and solving Editor queries Support content owners in maintaining their site to ensure content is current, relevant and correctly branded
- Test and authorise content changes before live upload Run reports to assess visitor activity Undertake regular testing for new platforms on CMS/Immediacy/WAM Assist Project Support Analyst with the facilitation and delivery of the Intranet Editor training sessions.
Career History
- PA to Equity Partner (Board)/ Regional Development Manager and Team Support 1999-2008 PA to Equity Partner – EC Harris LLP 1996-1999 Supervisor/Administration Assistant - Business Systems Group Old Street 1995-1996 Receptionist Typist – Business Systems Group Old Street 1994 Office Junior - Advanced Business Services (Telecommunications) 1992-1994
PA to 4 Senior Partners within Project Management
EC Harris LLP
01.2010 - 01.2014
- Extensive diary management, scheduling internal and external, client meetings for Partners and team Travel management, booking flights & hotels, organising business and work visas Processing and reconciling expenses and timesheets Facilitating internal and external meetings (including the management and organisation of the monthly Group Head of Service and Programme Management meetings) Managing Partner communication – incoming and outgoing emails and telephone calls etc
- Responsible for production, handling and distribution of highly confidential documentation Reports and Minutes Production of Bids and Client (internal and external) Reports Collate all relevant information for monthly Team/Head of Service/Board meetings Produce correspondence, documents, presentations and proposals for meetings (mostly dictation)
PA and Senior Administration Officer (PA to 3 Project Management Partners)
EC Harris LLP
01.2008 - 01.2009
- Extensive diary management, scheduling internal and external, client meetings for Partners and team Travel management, booking flights & hotels, organising business and work visas
- Managing all Partner communication – incoming and outgoing emails and telephone calls etc
- Responsible for production, handling and distribution of highly confidential documentation Reports and Minutes Collate all relevant monthly information for Leadership packs Produce correspondence, documents, presentations and proposals for meetings Administrative Management Manage recruitment of Team Administration staff Responsible for monitoring and action performance or absence related issues in conjunction with Partner / Team Leader / HR Co-ordinate administration resources to ensure even distribution of workload Led and manage meetings with other team PA / Administration Managers – sharing best practice, monitoring performance of respective teams and setting consistent team objectives Arrange quarterly meetings with Administration Team – coordinating activities and sharing agreed objectives and new knowledge in line with building relationships across the business Manage and monitor utilisation of Administration staff
Skills
- Copy Editing
- Audience Analysis
- Error spotting
- Calendar Management
Timeline
Enrolments and Office Administrator
Long Bay Primary
01.2022
Communications Administrator / Bookings
Orewa College
12.2021
School Secretary / Principal’s PA
Hauraki Primary School
11.2016 - 07.2019
Teacher Aide years 5 and 6
Belmont Primary School
06.2015 - 11.2016
PA to 4 Senior Partners within Project Management
EC Harris LLP
01.2010 - 01.2014
PA and Senior Administration Officer (PA to 3 Project Management Partners)
EC Harris LLP
01.2008 - 01.2009
Intranet Editor/Intranet Management Support
EC Harris LLP