Faye Gilmour
Upper Hutt,WGN
Summary
I am a dedicated financial management professional who has had numerous years in Accounts Payable roles skilled in handling diverse range of accounts payable functions with accuracy, efficiency, and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
44
44
years of professional experience
Work History
Purchasing and Accounts Payable
DIA
03.2023 - 12.2023
- Processing of all Accounts payable invoices, credits, staff claims, P/o review
- Invoice Credit note processing both NZD and Foreign currency, accurate keying
- Staff Claims
- Monitoring the Accounts Payable in box
- Reconciliation of statements
- Responding to Supplier and Staff queries within 24 hours
- Checking purchase orders.
Accounts Payable Officer
GNS Science
02.2022 - 02.2023
- Processing of all Accounts payable invoices, credits, staff claims
- Invoice processing both NZD and Foreign currency, accurate keying with correct GL codes, job and project codes
- Staff Claim processing
- Reconciliation of statements
- Daily e-mail correspondence with suppliers
- Monitoring the company's email inbox.
Accounts Payable Officer
Summerset Retirement
05.2021 - 11.2021
- Processing of all Accounts payable invoices, customer claims
- Invoice processing, purchase orders - Technology One
- Staff Claim processing
- Reconciliation of statements
- Daily e-mail correspondence with suppliers
- Payment runs checking.
Accounts Payable Officer
GNS Science
05.2020 - 04.2021
- Processing of all Accounts payable invoices, maintaining month end processes, customer claims
- Invoice processing, accurate keying with correct GL codes
- Staff Claim processing
- Reconciliation of statements
- Daily e-mail correspondence with suppliers
- Purchasing.
FINANCE ADMINISTRATOR
Ultimate Care Group
11.2019 - 04.2020
- Processing of all Accounts payable invoices, maintaining month end processes, customer claims
- Invoice processing, accurate keying with correct GL codes
- Staff Claim processing
- Reconciliation of statements
- Daily e-mail correspondence with suppliers
- Purchasing.
FINANCE ADMINISTRATOR
NZTA
07.2019 - 11.2019
- Maintaining accurate details for payment of credit card transactions online and direct credits for Motor Vehicle, Ruc-Licenses, Tolling
- Reconciliations of daily transactions which have been paid by credit card or direct credit
- Daily reconciliation of bank transactions – manual matching
- Processing of any refunds of direct credits
- Excel spreadsheet downloads.
Ministry of Defence
05.2019 - 07.2019
- My role focused on processing invoices for payment, review of creditor statements, follow up of creditor queries, maintain creditor details, review credit card statements, expense claims and travel advances, filing
- Ensuring accurate data entry of all invoices with correct GL codes
- Maintenance of vendor queries and new vendors in Finance One
- Review and process credit card statements
- Expense claims and travel advances (correct foreign currency rate at time of travel)
- Filing.
NZIC
05.2005 - 12.2018
- My role focuses on maintaining of financial records, processing of income and expenditure, purchasing of goods and services and the undertaking of a range of financial reporting and administrative tasks
- Key to the role is maintaining strong financial analysis and analytical skills
- Some of my duties include managing Foreign Currency for travellers, travel Reconciliations, MasterCard reconciliations, vendor maintenance, GL reconciliations and processing of AR and PR
- Ensuring account receivables and payables activities are performed accurately and timely
- Maintaining weekly Vendor payment runs and Foreign Currency invoices
- Conducting periodic financial analysis to identify and resolve issues, gaps or variances
- Managing cash controls in Bank accounts
- Bank account reconciliations
- Ensuring maintenance of the general and subsidiary ledgers
- Ensuring all expenses are within assigned GL codes
- Overseeing the preparation of all financial statements, invoices, etc as required
- Ensuring that financial transactions are properly updated and recorded
- Ensuring data integrity in all financial reporting
- Maintenance of vendor queries and new vendors in Navision
- Review and process credit card statements
- Expense claims and travel advances (correct foreign currency rate at time of travel)
- Filing.
ACCOUNTS ADMINISTRATOR
NZ Post
01.2004 - 01.2005
- My role focused on ensuring that accounts receivable and banking processes are carried out in a timely manner and that information in the accounting system is accurate
- Key to the role was maintaining a flexible approach and being detailed oriented
- Some of my duties included vendor invoices, responding to vendor inquires and reviewing and reconciling vendor statements, sorting of incoming mail, processing of post office box claims and handling MasterCard queries.
ACCOUNTS PAYABLE CLERK
Propharma
01.2002 - 01.2004
- My role focused on processing for payment invoices for the supply of goods and services all to be in accordance with guidance contained in the financial standing instructions and standing orders
- Key to the role was maintaining a high degree of attention to detail and practicing good communication skills
- Some of my duties included taking ownership of 30 large creditors ledgers, preparing payments both for New Zealand customers and overseas, training to other staff members, reconciling all accounting statements and managing general ledger journals
- I was a part of the Social Club Committee and was appointed to Health and Safety Officer.
ACCOUNTS PAYABLE CLERK
Whitcoulls
01.2001 - 01.2002
- My role focused on performing all aspects of the accounts payable function by matching purchase orders to invoices and entering the invoices into the software according to department policies and deadlines
- Key to the role was remaining adaptable and working in a variety of different tasks at once
- Some of my duties included utilizing SAP system, handling customer queries, reconciliation of accounts and editing payment runs.
ACCOUNTS MANAGEMENT TEAM LEADER
Progressive Enterprises Limited
01.1986 - 01.2001
- My role focused on planning and directing accounting activities within the Accounting Department
- Key to the role was practicing effective communication and organisational skills
- Some of my duties included managing various General Ledger functions such as journal entry preparation / month end close, financial statement preparation, account reconciliation, bank reconciliation, recruiting, training and supervising staff and liaising with internal and external stakeholders
- I was also a Fire Warden, Health and Safety Person and First Aid Officer.
Accounts Payable Clerk/ Accounts Payable Supervisor/ Accounts Payable Team Leader
Progressive Enterprises Limited
01.1980 - 01.1986
Education
NCEA -
Epsom Girls Grammar School
Auckland01.1979
Skills
- Professionalism
- Building Rapport
- Invoice Processing
- Purchase Order Management
- Vendor Relationship Management
- Problem Resolution
Professional Development
- SAP Training, Progressive Enterprises Limited, 1986, 2001
- Performance Management, Progressive Enterprises Limited, 1986, 2001
- Change Management, Progressive Enterprises Limited, 1986, 2001
- Coaching and Feedback, Progressive Enterprises Limited, 1986, 2001
- Train the Trainer, Progressive Enterprises Limited, 1986, 2001
- Team Skills, Progressive Enterprises Limited, 1986, 2001
References
- Lianne Brejnakowski, Team Leader, GNS Science, 027 226 3050
- CHRISTINA MIKARA, Senior Finance Officer, NZIC, 027 550 6448, 04 4987619
Hobbies and Interests
- Gardening
- Movies
- Rugby
- Patchwork
- Gym
- Knitting
- Restaurants
- Dancing
- Travelling
Training
- Navision Finance System, Navision, 2015
- Self-Awareness Course, Wellington, 2014
- Excel - Intermediate, Wellington, 2003
- Introduction to Accountancy, Open Polytechnic, 2001
- Introduction to Supervision, Auckland Employers Association, 1996
- Word for Windows V6 – Stage 1, Ace Training Limited, 1996
- Excel V5 – Stage 1, Ace Training Limited, 1996
- Receptionist Training Course, The Receptionist Centre of Auckland Limited, 1986
Timeline
Purchasing and Accounts Payable
DIA
03.2023 - 12.2023
Accounts Payable Officer
GNS Science
02.2022 - 02.2023
Accounts Payable Officer
Summerset Retirement
05.2021 - 11.2021
Accounts Payable Officer
GNS Science
05.2020 - 04.2021
FINANCE ADMINISTRATOR
Ultimate Care Group
11.2019 - 04.2020
FINANCE ADMINISTRATOR
NZTA
07.2019 - 11.2019
Ministry of Defence
05.2019 - 07.2019
NZIC
05.2005 - 12.2018
ACCOUNTS ADMINISTRATOR
NZ Post
01.2004 - 01.2005
ACCOUNTS PAYABLE CLERK
Propharma
01.2002 - 01.2004
ACCOUNTS PAYABLE CLERK
Whitcoulls
01.2001 - 01.2002
ACCOUNTS MANAGEMENT TEAM LEADER
Progressive Enterprises Limited
01.1986 - 01.2001
Accounts Payable Clerk/ Accounts Payable Supervisor/ Accounts Payable Team Leader
Progressive Enterprises Limited
01.1980 - 01.1986
NCEA -
Epsom Girls Grammar School
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