Frances Pomare
Kaitaia,AUK
Summary
Focused Administrative leader offering 4 years of superior performance in administrative and leadership roles. Committed to delivering high-quality executive support and coordinating all internal and external operations. Well-versed in managing team performance, coordinating schedules and implementing process improvements to increase efficiency.
Overview
5
5
years of professional experience
Work History
Communications Administrator
Te Runanga O Te Rarawa
Kaitaia, Kaitaia
08.2023 - 05.2024
- Gathered, entered and updated data to maintain departmental records and databases.
- Answered phone calls, provided information and connected callers to appropriate personnel.
- Developed successful filing system to increase ability to retain and recover documents, reports and records.
- Prepared agendas and took notes at meetings to archive proceedings.
- Scheduled and coordinated meetings, appointments and travel arrangements for managers and crews.
- Worked with finance department to file receipts and reimbursements.
- Composed and edited complex and sensitive correspondence, reports and documents.
- Summarized and analyzed data from sources to create detailed documents, reports and high-level presentations.
- Generated status reports for senior management activities critical to meeting project and departmental goals.
- Garnered expertise in database systems to track client and customer information, file confidential records and document financial reports
- Proofread correspondence before sending out on behalf of the executive team.
- Compiled data from multiple sources into spreadsheets or databases for analysis.
- Provided administrative support to various departments within the organization.
- Coordinated internal meetings, including scheduling, logistics, and catering.
- Assisted in the preparation of presentations, reports and other documents as needed.
- Maintained calendars for multiple executives.
- Developed tracking systems for departmental projects and initiatives.
Project Manager
Te Runanga O Te Rarawa
Kaitaia, Kaitaia
09.2019 - 02.2023
- Built and established strong partnerships with teams, vendors and contractors.
- Led meetings with internal team members, consultants and contractors.
- Created project plans with established timelines, assigned to appropriate teams and managed workflow throughout construction.
- Conducted periodic inspections of job sites for quality and progress.
- Prepared cost estimates for projects of varying sizes.
- Made changes to project scope and cost and implemented most effective change management processes to keep project up-to-date.
- Developed solutions to project risks and issues, meeting quality and timeline goals and objectives.
- Reviewed project risks and devised proactive strategies to avoid potential roadblocks.
- Focused on project monitoring and management by developing forecasts and tracking expenses.
- Reviewed budget and subcontractor estimates in detail and analyzed for accuracy with scope of work relevancy in mind.
- Drove continuous improvement of project delivery process by providing strong leadership.
- Drafted project construction schedule and updated as job progressed.
- Created and implemented processes to ensure successful completion of projects.
- Developed and maintained project plans, timelines, and budgets.
- Coordinated resources across multiple departments and teams as needed for successful completion of projects.
Education
Associate of Arts - Spatial Design
UNITEC
02-2001
Skills
- Media Relations
- Xero competence
- Web Content Management
- Press Release Writing
- Marketing Communications
- Strategic Marketing
- Relationship Building
- Training and Onboarding
- Strategic Planning and Alignment
- Market Research Analysis
- Program Marketing
- Marketing strategy
- Reliability
- Product Development
References
References available upon request.
Timeline
Communications Administrator
Te Runanga O Te Rarawa
08.2023 - 05.2024
Project Manager
Te Runanga O Te Rarawa
09.2019 - 02.2023
Associate of Arts - Spatial Design
UNITEC
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