Summary
Overview
Work History
Skills
Timeline
Generic
Frecia Mesui

Frecia Mesui

Manukau, Papatoetoe, Auckland

Summary

I am now seeking new challenges that will further support my ongoing growth and professional development.

My various roles at Hapai te Hauora have taught me brand ranging skills. These are summarised below for ease of reading.

Administration & Coordination: Experienced with coordinating and optimising administrative functions to support business operations.

Project and Event Management: Skilled in planning, coordinating, and executing projects and organisation events.

Financial Management: Expertise in budget monitoring, invoice processing, bank reconciliation, and expense reporting.

Communication: Strong interpersonal and networking skills, proficient in internal and external communications. Utilizes effective communication and organisational skills to enhance workflow and productivity. Knowledge of implementing process improvements and managing cross-functional teams.

Problem-Solving: Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.

Software Proficiency: Skilled in project management tools, accounting software, and standard office applications.

Overview

9
9
years of professional experience

Work History

Senior Administrator / Executive Assistant

Hāpai te Hauora
01.2023 - 01.2025
  • Board of Directors co-ordination of reporting, meetings
  • Coordination of funder reporting and monitoring
  • Organisation wide administrative and operational support
  • Management of supplier relationships
  • Administration and co-ordination support to Leadership team and CEO, COO
  • Diary management for CEO
  • Management of credit card and expense reporting to support financial monthly reporting
  • Support CEO with Strategic and operational planning
  • Supported executive leadership through calendar management, travel coordination, correspondence drafting, meeting preparation, among other tasks.
  • Managed a team of junior administrators, providing guidance and support to ensure high levels of performance and job satisfaction.
  • Managed quality and accuracy of documents, and coordinated movements between different personnel and departments.
  • Streamlined administrative processes by implementing efficient systems and procedures, resulting in increased productivity.
  • Created and managed project plans, timelines and budgets
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.

Operations Administrator / Accounts Assistant

Hāpai te Hauora
01.2020 - 01.2023
  • Managed internal and external communications including emails, phone calls, and correspondence
  • Maintenance and implementation of organisation quality and health and safety records and process
  • Process invoices and supplier payments across the teams
  • Track incoming payments and managed client invoicing and payment follow-ups
  • Reconcile bank accounts and prepared expense reports
  • Enter financial and operational data and monitor accuracy
  • Support teams to monitor operational budgets to ensure spending aligns with forecast
  • Resolved payment discrepancies and handled account-related inquiries
  • Collaborate with other teams to streamline workflows and operations

Administrator / Projects Specialist

Hāpai te Hauora
01.2018 - 01.2019
  • Gathered, organised and input information into digital database.
  • Coordinated and manage team project events utilising project management tools
  • Facilitate communication and scheduled team meetings
  • Maintain stakeholder communication and satisfaction
  • Utilised project management tools to manage tasks and deadlines
  • Organise travel arrangements for teams
  • Managed project budgets, processed invoices, and payments
  • Identified process improvements to enhance workflow and reduce delays.

Tobacco Control Team Administrator

Hāpai te Hauora
01.2016 - 01.2018
  • Coordinated team meetings and events
  • Organise board meetings and reportage
  • Provide managerial support as required
  • Build and maintained professional networks

Skills

  • Administration & Coordination
  • Project and Event Management
  • Financial Management
  • Communication

Timeline

Senior Administrator / Executive Assistant

Hāpai te Hauora
01.2023 - 01.2025

Operations Administrator / Accounts Assistant

Hāpai te Hauora
01.2020 - 01.2023

Administrator / Projects Specialist

Hāpai te Hauora
01.2018 - 01.2019

Tobacco Control Team Administrator

Hāpai te Hauora
01.2016 - 01.2018
Frecia Mesui