GAURI RAHUL
Blockhouse Bay,New Zealand
Summary
Results-driven personal assistant and administrative professional with over six years of experience supporting C-level executives and managing client-focused office operations. Proven expertise in executive scheduling, stakeholder engagement, and complex travel coordination, with a strong track record at NZ Super Fund. Adept at producing high- quality governance documentation and streamlining day-to-day operations through critical thinking, problem-solving, and meticulous attention to detail. Trusted for building strong relationships, maintaining discretion, and enhancing team collaboration in high-pressure environments.
Overview
9
9
years of professional experience
Work History
Personal Assistant, Investments
NZ Super Fund
Auckland CBD, NZ
12.2022 - Current
- Prepared Board papers, reports, and governance documentation with 100% accuracy and confidentiality, enabling timely and compliant decision-making.
- Streamlined executive communications by managing senior leadership mailboxes, reducing response times and improving prioritization of critical issues.
- Acted as SharePoint super-user, improving document system integrity and reducing errors in Board/committee records.
- Coordinated complex international and domestic travel, ensuring cost-efficient arrangements within delegation protocols.
- Supported governance for internal/external boards, delivering accurate scheduling, briefings, and compliance tracking.
- Enhanced cross-team collaboration by coordinating strategic offsites (e.g., Strategy Days, Investment Forums).
- Improved onboarding and offboarding processes, introducing structured morale initiatives (Culture Club, Change Champions) that strengthened team culture.
- Served as a first-line wellbeing contact, providing confidential support and improving team resilience during change.
- Contributed to Fund-wide change programs and restructuring efforts, ensuring continuity of institutional knowledge.
Personal Assistant
Air New Zealand
Auckland, NZ
09.2022 - 11.2022
- Supported GMs with diary/inbox management, travel, expense reporting, and correspondence.
- Planned and coordinated internal/external meetings, events, and conferences with full logistical support.
- Improved executive accessibility by proactively handling inquiries and keeping leadership informed.
Personal Assistant
Deloitte
Auckland, NZ
07.2022 - 09.2022
- Assisted audit partners with diary management, invoicing, and client correspondence.
- Coordinated partner travel, workshops, and events, ensuring seamless delivery.
- Finalized and proofread client documentation, enhancing accuracy and professionalism.
HSO Administrator (Health Safe Onboarding)
Link Alliance
Auckland, NZ
04.2022 - 07.2022
- Supported rollout of HSO System, preparing training packs and stakeholder communications.
- Partnered with IT and P&C teams on data migration and system integration, eliminating duplicate profiles.
Executive Assistant
McKinsey & Company
Bengaluru, India
01.2019 - 01.2022
- Provided executive-level scheduling, communication, travel, and expense management support.
- Streamlined meeting logistics and improved responsiveness across senior management teams.
Service Desk Specialist
McKinsey & Company
Chennai, India
01.2017 - 01.2019
- Resolved technical issues by providing prompt and effective support to end-users, ensuring minimal downtime.
- Collaborated with cross-functional teams to troubleshoot and escalate complex issues, maintaining seamless IT operations.
Business Presentation Specialist
McKinsey & Company
Chennai, India
06.2016 - 01.2017
- Produced visually appealing presentations from handwritten or electronic manuscripts from global McKinsey consultants.
- Managed digital archive assets efficiently to support project requirements.
Education
Master of Arts - Journalism & Mass Communication
Amrita School of Engineering & School of Arts & Sciences
India01.2016
Bachelor of Arts - Communicative English
University of Calicut
India01.2014
Skills
- Executive Support & Governance
- Stakeholder Engagement
- Operations & Administration
- Communication & Collaboration
References
References available upon request.
Professional Highlights
- Coordinated multiple team events, enhancing engagement and collaboration.
- Received two quality awards for consistently delivering high-standard results.
- Led end-to-end logistics for a high-profile industry conference with over 100 attendees, earning strong stakeholder satisfaction.
Timeline
Personal Assistant, Investments
NZ Super Fund
12.2022 - Current
Personal Assistant
Air New Zealand
09.2022 - 11.2022
Personal Assistant
Deloitte
07.2022 - 09.2022
HSO Administrator (Health Safe Onboarding)
Link Alliance
04.2022 - 07.2022
Executive Assistant
McKinsey & Company
01.2019 - 01.2022
Service Desk Specialist
McKinsey & Company
01.2017 - 01.2019
Business Presentation Specialist
McKinsey & Company
06.2016 - 01.2017
Master of Arts - Journalism & Mass Communication
Amrita School of Engineering & School of Arts & Sciences
Bachelor of Arts - Communicative English
University of Calicut
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