Gillian Maree Taitimu
Auckland,New Zealand
Summary
Dynamic administrative professional with a proven track record of optimizing office workflows and managing diverse tasks. Expertise in supporting senior management through meticulous scheduling, coordination, and resource management ensures organizational objectives are met with precision. Strong emphasis on fostering team collaboration and adaptability to evolving needs enhances seamless operations while driving the achievement of strategic goals. Committed to boosting productivity and efficiency in fast-paced environments, consistently delivering results that align with organizational success.
Overview
9
9
years of professional experience
Work History
Administrator and Health & Safety
Continental Stairs
11.2016 - Current
- Managed daily administrative operations to ensure smooth workflow and effective communication across all departments.
- Coordinated and collated project plans for the estimator, and assisted with estimating tasks, including the preparation of quotes for exterior stairs and other projects.
- Prepared and processed purchase orders, liaising with site managers and navigating multiple project management systems to support ongoing operations.
- Monitored and followed up on quotes to maintain project timelines and client satisfaction.
- Oversaw Health and Safety responsibilities, including preparing and maintaining SSSP documentation, conducting toolbox meetings, incident reporting, site inspections, and ensuring all H&S records are up to date.
- Managed incoming emails and correspondence, ensuring timely and appropriate responses to maintain efficient communication across the business.
Education
Level 4 Workplace Health And Safety - New Zealand Certificate in Workplace H&S Lvl 4
Southern Institute of Technology
Invercargill, NZNo Degree - Risk Management
Site Safe
Auckland, NZ08-2024
No Degree - Accident Investigation & Prevention
Site Safe
Auckland, NZ08-2024
Skills
- Customer service
- Data entry
- Attention to detail
- Recordkeeping and file management
- Office administration
- MS office
- Documentation and reporting
- Team building and leadership
- Personable and approachable
- Data confidentiality
- Team collaboration
- Schedule coordination
- Work Planning and Prioritization
- Time management
- Problem-solving
- New hire onboarding
- Events coordination
- Supplies ordering
- Meeting facilitation
- Contract administration
Timeline
Administrator and Health & Safety
Continental Stairs
11.2016 - Current
Level 4 Workplace Health And Safety - New Zealand Certificate in Workplace H&S Lvl 4
Southern Institute of Technology
No Degree - Risk Management
Site Safe
No Degree - Accident Investigation & Prevention
Site Safe