Summary
Work History
Education
Skills
Timeline
Generic
GILLIAN (GILL) MYERS

GILLIAN (GILL) MYERS

Executive Assistant
Wellington,NZ

Summary

Dedicated Executive Assistant with excellent experience in private sector and latterly within a key government agency. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Work History

Executive Assistant

Ministry Foreign Affairs and Trade
Wellington
06.2020 - Current
  • Provide high quality executive and administrative support to Deputy Secretary Multilateral and Legal Affairs (MLG) including support to Divisional Managers as required
  • Build and maintain relationships within MFAT and externally with other Government departments/agencies and Ministers' of Parliament
  • Trusted adviser to Deputy Secretary and associates
  • Administrative support and diary management
  • Responded to emails and other correspondence to facilitate communication and enhance business processes
  • Travel arrangements domestically and internationally
  • Arranging and organising functions and workshops for MLG leadership team
  • Special Project involvement as required
  • Financial administration including credit card reconciliation and seeking appropriate approvals as required
  • Knowledge management – expert knowledge of all Ministry systems and processes and continual up-skilling as required
  • Representative on Health, Safety and Well-being Governance Committee

Executive Assistant

New Zealand Trade And Enterprise
Wellington
10.2017 - 06.2020
  • High quality executive and administrative support to General Manager Customers, General Manager Services (3 month secondment, Auckland based) and Head of Services including liaison with project team during redesign of Customer Solutions Group
  • Trusted and collaborative advisor who can be relied on to keep work moving when GM is travelling
  • Strong operating skills, demonstrating capacity to work independently, plan, organise and follow through
  • Seamless meeting management
  • Assisting with financial matters including invoicing, credit card reconciliation and keeping track of budgetary requirements
  • Detailed diary/time management
  • Regular travel bookings

Executive Co-ordinator

Ministry of Primary Industries, MPI
Wellington, Temporary Contract
09.2017 - 10.2017
  • Provide professional administrative support to Director, including minute taking
  • Diary management and travel bookings

Executive Assistant / Office Manager

Morrison Low & Associates
Wellington
12.2016 - 08.2017
  • Provide professional administrative support to Managing Director, Executive Director, Executive Manager and, Consultant in Wellington office, Auckland and Sydney directors
  • Coordinated successful office move for Wellington team
  • Monthly travel to Auckland for team meetings

Executive Assistant to Chief Executive Officer

New Zealand Trade & Enterprise
Wellington, Parental Leave Contract
01.2016 - 11.2016
  • Trusted and collaborative advisor
  • Contributing member of Senior Leadership Team
  • Effectively manage flow of information, identifying and prioritising key challenges
  • Juggling multiple activities while providing high level executive support and seamless diary and meeting management
  • Coordinating complex international travel itineraries, liaison with offshore locations to ensure successful planning and time management

Executive Assistant

Contact Energy Limited
Wellington
03.2009 - 12.2015
  • Over 8 years provided high level executive support to General Manager of Generation, Chief Operating Officer, General Manager of Trading Development and Geothermal Resources, Chief Financial Officer, General Manager of Health, Safety and Environment and General Manager of People and Culture
  • Assisting with internal events, workshops and AGMs and successfully managed opening of Bioreactor Facility at Wairakei Power Station

Executive Assistant

New Zealand Trade & Enterprise
01.2007 - 03.2009
  • South & South East Asia, Australia/Pacific and Specialised Manufacturing; Director Globally Competitive Firms; Senior Executive Transformation Programmes
  • Provide full executive support to Group Manager and his team
  • Assisted with organising a networking event for our Trade Commissioner from the Pacific group on a visit to NZ
  • This involved liaising with Government officials, hotel event management and airline and transportation companies

Secretariat Administrator

Accident Compensation Corporation
Wellington
03.2004 - 12.2006
  • NZ Injury Prevention Strategy - Ministerial appointed Secretariat within ACC
  • Provide effective administrative support to Secretariat Directors including coordinating travel, venue hire, catering for bi-monthly stakeholders meeting

Executive Assistant

New Zealand Rugby Union, NZRU
Wellington
01.2003 - 10.2003
  • Provide full executive support to Deputy Chief Executive and Commercial and Communications Managers and teams
  • Assisting with media briefings and preparation of media packs prior to annual NZ Sevens Tournament
  • Coordinating travel for annual and monthly meetings involving representatives from NZ Rugby Unions

Personal Assistant

Andersen / Ernst & Young Limited
Wellington
07.2001 - 12.2002
  • Provide full executive support to two Tax Partners and teams including organising client seminars and other client functions as required

Personal Assistant

AMP Wellington City Financial Services
Wellington, Fixed Term Contract
03.2001 - 07.2001
  • Administrative support including maintaining client database and managing customer enquiries

Customer Services Officer

Ansett New Zealand / Qantas New Zealand
Wellington, Part Time Shift Work
07.2000 - 11.2000
  • Passenger check in for domestic and international flights including on ground departure process
  • Liaising with control room, baggage handlers, lost and found luggage and airline lounges

Personal Assistant

New Zealand Rugby Union, NZRU
Wellington, Temporary Contract
06.2000 - 07.2000
  • Provide executive support to Chief Executive
  • Support Communications and Marketing teams – attend meetings and co-ordination of onsite meetings with provincial and major NZ Rugby Unions

Personal Assistant

Brierley Investments Limited, BIL
Wellington
02.1986 - 04.2000
  • Over 14 years provided executive support to Investment Operations Managers, Tax Manager and Legal Counsel
  • Wellington based Personal Assistant to Chairman of Board and Wellington based Personal Assistant to President/Founder of BIL

Personal Assistant to Southern Regional Sales Mgr

Data General NZ Limited
Wellington
02.1984 - 02.1986
  • Provide executive support to Southern Regional Sales Manager and team
  • Supervise HO receptionist
  • Assist with organising of annual sales conference
  • Assist Training Manager with onsite training courses – registrations and compiling of training material
  • Maintain resource library in Wellington and Auckland offices

Personal Assistant

Radio New Zealand
Wellington
12.1978 - 02.1984
  • Personal Assistant roles within Head Office with the Controller of Programmes, Controller of Staff Services, Head of Sales & Marketing, Head of Drama Department
  • Assist with organising staff functions as required
  • Organise meetings onsite, catering and resources

Education

Secretarial Certificate -

Wellington Polytechnic
Wellington
11.1978

Wellington Girls College
Wellington
11.1977

Waitaki Girls' High School
Oamaru
08.1975

Skills

  • Experienced Executive Assistant who provides high level and proactive support to company leaders
  • Self motivated with strong work ethic
  • Loyal and conscientious
  • Adapts easily to new situations, ways of working and challenges
  • Caring team member with focus on well-being
  • Sociable and outgoing

Timeline

Executive Assistant

Ministry Foreign Affairs and Trade
06.2020 - Current

Executive Assistant

New Zealand Trade And Enterprise
10.2017 - 06.2020

Executive Co-ordinator

Ministry of Primary Industries, MPI
09.2017 - 10.2017

Executive Assistant / Office Manager

Morrison Low & Associates
12.2016 - 08.2017

Executive Assistant to Chief Executive Officer

New Zealand Trade & Enterprise
01.2016 - 11.2016

Executive Assistant

Contact Energy Limited
03.2009 - 12.2015

Executive Assistant

New Zealand Trade & Enterprise
01.2007 - 03.2009

Secretariat Administrator

Accident Compensation Corporation
03.2004 - 12.2006

Executive Assistant

New Zealand Rugby Union, NZRU
01.2003 - 10.2003

Personal Assistant

Andersen / Ernst & Young Limited
07.2001 - 12.2002

Personal Assistant

AMP Wellington City Financial Services
03.2001 - 07.2001

Customer Services Officer

Ansett New Zealand / Qantas New Zealand
07.2000 - 11.2000

Personal Assistant

New Zealand Rugby Union, NZRU
06.2000 - 07.2000

Personal Assistant

Brierley Investments Limited, BIL
02.1986 - 04.2000

Personal Assistant to Southern Regional Sales Mgr

Data General NZ Limited
02.1984 - 02.1986

Personal Assistant

Radio New Zealand
12.1978 - 02.1984

Secretarial Certificate -

Wellington Polytechnic

Wellington Girls College

Waitaki Girls' High School

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GILLIAN (GILL) MYERSExecutive Assistant