Hayley Clucas
Timaru,Seaview
Summary
Experienced with managing office operations, scheduling, and administrative tasks. Utilizes organizational skills and effective communication to ensure smooth workflow and office efficiency. Track record of supporting team collaboration and adapting to dynamic work environments, ensuring reliable performance.
Overview
19
19
years of professional experience
Work History
Office Administrator
Hazlett Ltd
09.2023 - 09.2025
- Answering the phone
- Accounts Payable/Receivable using Livestock Office
- Invoicing
- Keeping clients records up to date
- NAIT Movements for clients & Saleyards
- Banking
- Overseeing all aspects of Grazing with the Stock Agents
- Keeping spreadsheets accurate & up to date for daily advice
- Working remotely at Saleyards or on farm Sales/ Clearing Sales
- Processing Stock Sales / Clearing Sales or On Farm Sales
- Advertising with InDesign, Facebook Posts and updating Website Calander
Office Administrator
Hadlee & Brunton Ltd
01.2021 - 09.2023
- Answering the phone / setting up job cards
- Accounts payable using SimPro
- Setting up Payroll
- Invoicing
- Organizing daily jobs & staff members
- Keeping clients records up to date
- Scheduling Sewer System Services & communicating with Clients
- Keeping Spreadsheets accurate
- Data Entry
- Keeping Vehicle WOF /COF/ Registration & Road Users up to date.
Office Administrator
Ellis-Lea Farms (2000) Ltd
04.2019 - 01.2021
- Accounts Payable/ Receivable using Cash Manager
- Implementing Health & Safety
- Keeping Spreadsheets accurate & up to date for the Farm Advisor
- Run Payroll using AgriSmart Payroll system
- Keeping vehicle records up to date in Eroad and overweight permits current
Office Administrator
Kinsman Contracting Ltd
08.2018 - 04.2019
- Accounts payable using Xero
- Answering the phone
- Setting up Payroll
- Cashflow & High Purchase monitoring
- Invoicing using Xero
Office Administrator
McCarthy Contracting Ltd
09.2016 - 08.2018
- Weekly Payroll using Netpay
- Accounts Payable/Receivable using Xero
- Invoicing
- Banking
- Keeping clients records up to date
- Scheduling Plasback Recycling Runs & communicating with Clients
- Taking Minutes at staff meetings, H&S meetings, and Senior Staff meetings
Part-Time Calf Rearer / Relief Milker
Shane & Mindy Edwards
08.2016 - 09.2016
- Organize staff member
- Tagging and recording calves leaving the farm
- Communication with the owner on health of calves and numbers
- Working as part of a team while milking
Regional Coordinator (Fixed Term Position)
Primary ITO
09.2014 - 11.2015
- Answering phones, making appointments
- Update CRM database regularly
- Document scanning
- Taking minutes for weekly hub meeting
- Coordinate two training advisers’ appointments
- Coordinate & setting up Primary ITO courses, working with other agencies that delivered the courses
Office Administrator & General Farm Hand/Calf Rearer
Landcorp Farming
10.2006 - 09.2014
- Answering phones
- Carry out Property inspections
- Responsible for expenditure on staff accommodation
- Project management on staff accommodation
- Take minutes at weekly managers meeting & distribute via email
- Data Entry
- Document Scanning
- Coordinate training/workshops & meetings at the Weka Complex
- 2009-2011 – Calf rearing, organizing 4 staff members and rosters, recording drugs administered to calves. Full responsible for the replacement stock till weaning.
Education
Diploma of Teaching Early Childhood Education -
New Zealand College of Early Childhood Education
Christchurch, NZ03.1997
Sixth Form Certificate - undefined
St Peters School
12.1993
Skills
- Strong attention to detail
- Motivated self-learner
- Flexibility in changing environments
- Effective customer support
- Professional attitude
- Integrity and reliability
- Skilled in navigating multiple computer systems
- Consistently punctual
- Effective time management
PERSONAL DEVELOPMENT/ COMMUNITY ENGAGEMENT
- SEPTEMBER 2023 – Accreditation of NAIT Information Provider & Accreditation of Entities Dealing with NAIT Animals
- FEBRUARY 2020 – Health & Safety Representative Training (stage 1)
- MARCH TO SEPTEMBER 2019 & 2020 – Manager Craighead 1XI Hockey
- SEPTEMBER 2018 – Xero Training Part 2 workshop
- JUNE 2018 – First Aid Certificate
- APRIL-AUGUST 2015 – Manager 3rd Grade Collagens Hockey
- MAY 2015 – Effective speaking 1 – day course – how to design & deliver a presentation with confidence
- JULY 2014 – Rabobank Executive Development Program – Partner Program
- JUNE 2014 – 2 day – First Steps Course, with Agri Women’s Development Trust
- 2013-2016 – Co-Organizer of the Landcorp Weka Complex Social Club
- 2011 – Manager 4th Grade Collagens Hockey
- 2009-2010 – Manager Southern Rugby U11
- 2008 – Manager Southern Rugby U9
- 2008 – 2009 – Mayfield School Board of Trustee’s member
- 2000-2004 – Committee Member Geraldine Plunket
Timeline
Office Administrator
Hazlett Ltd
09.2023 - 09.2025
Office Administrator
Hadlee & Brunton Ltd
01.2021 - 09.2023
Office Administrator
Ellis-Lea Farms (2000) Ltd
04.2019 - 01.2021
Office Administrator
Kinsman Contracting Ltd
08.2018 - 04.2019
Office Administrator
McCarthy Contracting Ltd
09.2016 - 08.2018
Part-Time Calf Rearer / Relief Milker
Shane & Mindy Edwards
08.2016 - 09.2016
Regional Coordinator (Fixed Term Position)
Primary ITO
09.2014 - 11.2015
Office Administrator & General Farm Hand/Calf Rearer
Landcorp Farming
10.2006 - 09.2014
Sixth Form Certificate - undefined
St Peters School
Diploma of Teaching Early Childhood Education -
New Zealand College of Early Childhood Education
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