Helen Sagaga
Manurewa,Auckland City
Summary
I am a confident Administrator with a strong background in Accounts and General Office Administration. I am a good team player and have great interpersonal skills. I enjoy achieving work outcomes to the satisfaction of all parties and happily reconcile accounts to ensure resolution to the correct expectations. Talented professional considered knowledgeable leader and dedicated problem solver. Brings [Number] years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements.
Overview
11
11
years of professional experience
1
1
Language
Work History
Administration Officer, Office Administration
Genesis Youth Project, Police, Mangere
01.2007 - 07.2011
- Managing Database Information Maintain database ensuring all information adheres to strict guidelines
- Financial Monitoring & Reporting Oversee all credit card and EFTPOS transactions adhere to office Procedures Bi monthly reconciling all accounts
- Event Co-ordination Liase with the relevant areas, ensuring various events and programmes are run to the same set standard, ensuring that all aspects are dealt with accordingly (organising venues, catering and ensuring all are kept within their appropriate budgets
- General, Ensuring office consumables such as inventory, kitchen and cleaning supplies are adequate
- Maintaining a logical and timely filing system of financial and non-financial Genesis documentation
- Communication Greeting/screening visitors and participating in waiata’s Preparing word processing documents for CEO, Business Practice Manager and Genesis Youth Trust team
- Attending to telephone calls, emails, faxes and photocopying
- Managing Database Information Maintained accurate client records and other critical information in the Genesis database system
- Maintained accurate contact and professional development details of Genesis staff
- Assistance with Genesis Family Services Team Collate data – number of attendees from youth and parent Prepared food, attendance sheets, evaluation forms for workshops Organised the preparation for the Family Services graduation:
- Designed graduation certificate
- Put together information for clients sessions and parenting /youth workshops youth and parents attended
- Collated data and passed this onto CEO of Genesis for final reporting.
Business Services Clerk
NZ Police
Otahuhu
01.2005 - 06.2007
- Carried out the information processing associated with the electronic procurement system Assisted with the coding and preparation of District invoices processed manually into AP and checked same with area batches
- Ensured District documentation for service centres is completed and authorized in accordance with District best practices
- Responsible for the preparation of invoice requisitions, liason on travel bookings and taxi chits
- Arranged claims for Police staff i.e reimbursement for study etc Assisting in meeting the office focus the proper handling and response to requests
- Ensuring that all service requests and complaints are met with professional, customer-friendly and timely response Assisted the Business Services Team in other administrative/finance Related functions as required
- Advised new recruits (Police Officers) what their entitlements were as per agreement
- Assisted in the issuing of the new stab resistant vests for all Police Officers – collated data for Counties Manukau Police District
- Attended to all queries from sworn officers and non sworn officers Responsible for assigning DKS keys to all staff for acess into the premises – approval from Human Resources was required General Administration work Liased with translators/Dr’s/Police Officers and non police officers re: queries for invoices for payment Telephone queries with Police National Head Quarters if payments were not done accordingly
- Achievements Received recognition by high ranking Inspectors for the good work that I have done for the District Able to clear and complete all tasks given to me on a daily basis, Code, certify, process Accounts Payable invoices for internal and external clients
- Organise travel arrangements for staff General Office Administration duties Other duties as required
- Achievements Received recognition by high ranking Inspectors for the good work that I have done for the District Able to clear and complete all tasks given to me on a daily basis
Accounts Payable Administrator
Oxygen Business Solutions
06.2003 - 01.2004
- Management Manage all aspects of Payables for Whitcoulls Vendor Managed Inventory
- Analyze Reconciling invoice items to Purchase Orders – Action all match Exceptions (approx.
- 1000 weekly)
- Payables Clear SAP workflow ques (approx
- 1000 invoices weekly) Clear rejects in Imaging ques within 72 hours
- Customer Relations Clearing queries within a 24-hour turnaround – communicating with Vendors to resolve invoice or payment issues Liasing with the business, in particular requisitions to resolve exceptions
- Reconciliations Reconciling vendor statements
- Support Support team members with issues, assistance to Whitcoulls suppliers when required
- Customer Relations Clearing queries within a 24-hour turnaround – communicating with Vendors to resolve invoice or payment issues Liasing with the business, in particular requisitions to resolve exceptions
- Reconciliations Reconciling vendor statements
- Support Support team members with issues, assistance to Whitcoulls suppliers when required.
Accounts Payable Administrator
Whitcoulls
Mangere
01.2000 - 01.2003
- Management Ensure that all invoices are properly authorized
- Ensure accuracy and prompt keying of invoices, claims for credit raised and all contentious issues are brought to the attention of the accounts payable supervisor on a timely basis
- Key Tasks Where GST is applicable, ensure proper tax invoices are received and Follow up on non-GST compliant invoices
- Ensure all invoices are Keyed promptly and accurately
- Advise accounts payable supervisor of any issues of concerns
- Provide listing of invoices not keyed for accrual purposes as and when required.
Education
McAuley High School
Otahuhu, AUK1998
High School Diploma -
McAuley High School
Otahuhu, Auckland1990
Skills
- Team work
- Have been in various work environments with different types of teams, resulting in the ability to develop and maintain great working relationships at varying levels within the organisations
- Time management
- Due to prioritisation, I have always ensured that all deadlines are met,
- Not only on time but accurately and without any need for “revisiting”
- I constantly set high standards for myself and enjoy meeting said
- Standards
- Strengths
- In-depth understanding of reconciling accounts (both processing
- And reconciliation)
- Experienced and versatile administrator
- Strong organised and logical approach to office
- Ability to quickly learn new systems and processes
- Technical Knowledge
- Very Experienced in the use of the following systems
- Accounts: Accounts Payable , General Ledger
- Accounting Software: SAP, MYOB
- Microsoft Office: Word, Excel, Outlook
- Lotus Notes
- Datacap Imaging Workflow
- Experienced in the use of the following systems
- Microsoft Office: Access, Publisher
- Filenet
- General knowledge in the use of the following systems
- Microsoft Office: Powerpoint
- Typing 3
- Geography 5
- Science 5
Accomplishments
- Created and compiled Finance content customizing where necessary (i.e manuals and PowerPoint presentations)
- Projects Implementing new accounting software to enhance a more effective System
- January 1999 – June 1999 Atlantis Marketing
- Image Processing/Data Entry Newmarket, Auckland City
- Responsibilities
- Process Image Processing Data Entry Audit work from source document – cross reference information to Verify what is on screen matches the source document
- Liase with client(s) if information is not readable
- July 1999 – December 1999 National Registries
- Data Entry Clerk/Internal Auditor Shortland Street, Auckland City
- Responsibilities
- Task Data Entry – promoted to Internal Auditor Auditor – Audited all internal source documents within the company
- June 1998 - December New Zealand Insurance
- Data Entry Operator/Customer Services Auckland City
- Responsibilities Processing of application forms Liasing with customers
- Achievements
- Oxgen Business Solutions: Trained AP Analyst for Oxygen Business Solutions the VMI (Vendor Managed Inventory) functions for Whitcoulls Accounts Payable
- Created manuals on how SAP is used for certain vendors
- Bequeathed experience to other staff members and trained them accordingly
- Whitcoulls Cleared a backlog of rejects and match exceptions after receiving minimal training and support
- Reduced the workload dramatically, and had sole responsibility which has been maintained for over three years
- Accomplished all deadlines for Whitcoulls huge magazine suppliers and managed stock take for all other suppliers as well
- Maintained Gordon & Gotch EDI system workflow for all Whitcoulls stores around New Zealand.
References
Referees
Chief Executive Officer
Sergeant Robin Woodley
Genesis Youth Trust/NZ Police
Work Telephone: (09) 353 0490
Mobile Number: 021 562 791
Email: robin.woodley@police.govt.nz
Watch House Officer
Dianne Halliday
Counties Manukau Police
Work Telephone: (09) 250 0510
Email: dianne.halliday@police.govt.nz
Accountant (ex Whitchoulls Accountant)
Tony (Seng) Choo
Accountant – Meridan Energy
Work Telephone: (09) 580 4074
Email: Tony.Choo@genesisenergy.co.nz
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Additional Information
- 6
Timeline
Administration Officer, Office Administration
Genesis Youth Project, Police, Mangere
01.2007 - 07.2011
Business Services Clerk
NZ Police
01.2005 - 06.2007
Accounts Payable Administrator
Oxygen Business Solutions
06.2003 - 01.2004
Accounts Payable Administrator
Whitcoulls
01.2000 - 01.2003
McAuley High School
High School Diploma -
McAuley High School