Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Isabelle Van Der Zande

Porirua,WGN

Summary

Strategic-thinking Project Manager with over [Number] years of experience in budgeting and forecasting and risk management. Observant and resourceful professional dedicated to delivering project objectives within stipulated time, resource and budget constraints. Outstanding collaborator comfortable working with others in executing projects to achieve company objectives. Dedicated Project Manager successful at work flow planning and staff retention strategies. Boosts productivity through innovative management and mentorship. Keen to apply new and emerging project organization techniques to increase overall performance.

Overview

6
6
years of professional experience
1
1
Certification

Work History

Project Manager

New Zealand Ministry of Defence
Wellington CBD, Wellington
10.2022 - Current
  • Conducted regular status meetings with internal teams and external partners to track progress against established milestones.
  • Presented findings from data analysis in a clear, concise manner that was easily understood by stakeholders at all levels of the organization.
  • Negotiated contracts with vendors and suppliers based on company objectives and budget constraints.
  • Collaborated closely with senior management on long-term strategic planning initiatives related to projects in development or execution stages.
  • Drafted reports summarizing progress made on projects for review by executive leadership team.
  • Maintained records of all documents related to each project including specifications, change orders, invoices.
  • Participated in cross-functional teams responsible for developing innovative solutions for complex problems.
  • Ensured compliance with applicable laws, regulations, policies and procedures throughout the life cycle of each project.
  • Coordinated resources across multiple departments and teams as needed for successful completion of projects.
  • Actively sought out feedback from stakeholders throughout the duration of a project in order to identify areas needing improvement or adjustment.
  • Developed and maintained project plans, timelines, and budgets.
  • Managed multiple projects with competing deadlines simultaneously.
  • Communicated effectively with stakeholders to ensure project goals are met on time and within budget.
  • Provided guidance to team members regarding tasks assigned to them.
  • Identified risks associated with each project and developed strategies for mitigating those risks.
  • Monitored progress of each project to ensure timely delivery of deliverables in accordance with established quality standards.
  • Built and established strong partnerships with teams, vendors and contractors.
  • Led meetings with internal team members, consultants and contractors.
  • Managed contracts with vendors and suppliers by assigning tasks and communicating expected deliverables.
  • Made changes to project scope and cost and implemented most effective change management processes to keep project up-to-date.
  • Reviewed project risks and devised proactive strategies to avoid potential roadblocks.
  • Produced thorough, accurate and timely reports of project activities.
  • Negotiated with project stakeholders or suppliers to obtain resources or materials.
  • Developed and updated project plans to document objectives, technologies, schedules and funding.
  • Developed a Programme Business Case
  • Worked in large-scale projects across various areas of defence (Navy and Cyber)
  • Followed projects through Definition to Closure

Project Coordinator

New Zealand Ministry of Defence
Wellington CBD, Wellington
09.2021 - 10.2022
  • Facilitated meetings between stakeholders to discuss project requirements, objectives or outcomes.
  • Generated weekly, monthly, quarterly reports summarizing key performance indicators.
  • Drafted presentations outlining the current state of specific projects for review by senior managers.
  • Managed communication channels between various teams involved in the execution of complex projects.
  • Maintained a detailed database of project information including budgeting, resources and deliverables.
  • Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
  • Conducted risk assessments and identified potential issues that could affect project success.
  • Prepared status reports to communicate progress to stakeholders and management teams.
  • Assisted project manager in drafting schedules and related documentation.
  • Liaised with project managers to evaluate project scope and define milestones and deadlines.
  • Created project status presentations for delivery to customers or project personnel.

Project Coordinator

Chitogel
Wellington CBD, Wellington
01.2020 - 09.2021
  • Monitored performance metrics such as cost, timeline, quality control and customer satisfaction levels.
  • Analyzed data related to projects in order to identify areas for improvement or optimization opportunities.
  • Facilitated meetings between stakeholders to discuss project requirements, objectives or outcomes.
  • Assessed customer feedback in order to continuously improve service delivery processes or procedures.
  • Generated weekly, monthly, quarterly reports summarizing key performance indicators.
  • Coordinated with internal departments as well as external vendors to ensure successful completion of tasks.
  • Developed and implemented project plans, established timelines, tracked progress and ensured deadlines were met.
  • Assisted project manager in drafting schedules and related documentation.
  • Served as point-of-contact to support order management, testing and reporting.
  • Created and maintained project documentation to drive transparency with stakeholders.
  • Conferred with project personnel to identify and resolve problems.

Executive Assistant to the Chief Executive Officer

Chitogel
Wellington CBD, Wellington
02.2018 - 01.2020
  • Assisted the CEO with administrative tasks such as scheduling, travel arrangements and expense reports.
  • Organized meetings and conference calls for the CEO and ensured all necessary materials were prepared in advance.
  • Coordinated executive communications, including taking calls, responding to emails and interfacing with clients.
  • Created agendas for senior management meetings and took minutes during those meetings.
  • Maintained a calendar of appointments for the CEO, ensuring that all commitments were met on time.
  • Developed presentations for board meetings and other key stakeholders.
  • Researched industry trends and developments to provide informed recommendations to the CEO.
  • Managed special projects as assigned by the CEO in a timely manner.
  • Acted as an intermediary between the CEO and other departments or outside organizations when needed.
  • Organized events hosted by the CEO, including planning logistics and coordinating catering services.
  • Analyzed data collected from customer surveys to create actionable insights.
  • Arranged international travel itineraries for business trips taken by top executives.
  • Streamlined processes related to onboarding new employees into executive positions.
  • Managed daily invoices, reports and proposals.
  • Managed and tracked expenses to meet company budget requirements.
  • Obtained signatures for financial documents and internal and external invoices.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.

Education

Bachelor of Arts - Classical Studies And Media Studies

Victoria University of Wellington
Wellington, NZ
05-2018

Skills

  • Productivity Improvement
  • Work flow planning
  • Cost Control
  • Forecasting
  • Budget Preparation
  • Stakeholder Communications
  • Microsoft Office Suite expert
  • Vendor Sourcing
  • Strategic Planning
  • Risk Management
  • Root Cause Analysis
  • Logistics Management
  • Document Management
  • Contract Management
  • Schedule Management

Certification

  • Prince 2 certification, 2024

Timeline

Project Manager

New Zealand Ministry of Defence
10.2022 - Current

Project Coordinator

New Zealand Ministry of Defence
09.2021 - 10.2022

Project Coordinator

Chitogel
01.2020 - 09.2021

Executive Assistant to the Chief Executive Officer

Chitogel
02.2018 - 01.2020

Bachelor of Arts - Classical Studies And Media Studies

Victoria University of Wellington

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Isabelle Van Der Zande