Jacqueline Doolin

Project Coordinator

• Provide project coordination support to the Team Lead, Planning & Support
• Manage and maintain the resource master database for all contractors using Jira Software including the continuous development of the Jira board to enhance its effectiveness
• Provide management reporting, tracking resources, onboarding, offboarding and provide various reports for multiple teams

Portfolio Advisor

• Provide support to the Manager, PMO & Planning and the team and the wider Data & Digital group
• Assist in tracking and collating reports for senior stakeholders for monthly and quarterly reporting
• Manage the PMO Tool "Legend" providing training and advice to programmes ensuring data quality for reporting
• Maintain and manage the PMO SharePoint site, providing quality information, up to date training materials for new users and programmes and planning for future automation of online request forms
• Prepare meeting agendas, minutes and update actions/decision register for distribution and record keeping for the Protection Steering Group

• Provide project coordination support to the Project Manager on Covid-19 CIR project (COVID Immunisation Register) Attending stand-up and daily planning sessions for Technology Weekly status reporting
• Scheduling of meetings/workshops, collation and distribution of papers and minute taking
• Responsible for travel bookings for this team and other projects within the programme
• Setup processes and procedures for invoice payments for the programme due to high volume of invoices to process
• Initial setup of the onboarding/offboarding process for vendors and actioning requests
• Processing vendor contracts within the CMS and finance systems
• Setup and maintain the PMO mailbox as a central point of contact for the programme

• As a Project Manager within the Applications Team of the IT Department, I was responsible for the co-ordination of ICT Projects both Business and Clinical
• Engaging effectively with hospital management, key stakeholders, and business partners to understand business needs and identify appropriate IT solutions and system improvement for implementation
• Actively participated in the design and implementation of medium and long-term strategic plans for the Applications Team prioritising future IT projects for the hospital

Projects

• Electronic Patient Record System (EPR) - involved mapping and redesigning existing manual processes to an electronic format such as internal/external referral forms and clinical notes to the EPR system.
• Speech Recognition - Consultant dictations were recorded electronically, Speech Recognition software solution converted spoken words to text
• Core-time Management - Web-enabled solution to streamline Time and Attendance Management

• Customer service, scheduling, and daily operations position for a busy locally owned chimney sweep company with a client base of approximately 2,500 customers
• Updating and maintaining Fergus database with new clients and current client base, utilising Fergus features e.g., text, email reminders and associated templates, maintain and update Kapiti Chimney Sweep website

• As a start-up company I was involved and responsible for multiple aspects of the business, I focused on initial setup and subsequently became Manager of Manufacturing and Logistics
• I also provided administrative support to the CEO and Director of Manufacturing and Development.

• Developed a CMS (Content Management System) using Tiki Wiki CMS Groupware to provide a portal for CPT staff with the view of extending to clients, distributors, and contractors to share and access up-to-date information at home and abroad.