Janice Reeves Janice Reeves

Executive Assistant

Ministry Of Social Development

Wellington, New Zealand

07.2021 - Current

Organized and coordinated conferences and monthly meetings.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Answered high volume of phone calls and email inquiries.
Processed travel expenses and reimbursements for executive team and senior management group.
Transcribed meeting minutes to support sales, business development and senior management teams.
Developed and maintained automated alert systems for important deadlines.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Used advanced software to prepare documents, reports, and presentations.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Handled confidential and sensitive information with discretion and tact.
Screened calls and emails and responded accordingly to support executive correspondence.
Conducted research and analyzed data to provide detailed reports on various business topics.
Facilitated training and onboarding for incoming office staff.
Created and managed office systems to efficiently deal with documentation.
Took notes and dictation at meetings.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Updated and maintained confidential databases and records.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Handled incoming and outgoing mail, email and faxes.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Coordinated events and worked on ad hoc projects.
Upheld strict timetables by maintaining accurate, balanced calendars.
Promoted team productivity by keeping supplies organized and well-stocked.
Screened personal and business calls and directed to appropriate party.
Filed paperwork and organized computer-based information.
Worked with senior management to initiate new projects and assist in various processes.