Jiayao Sun, ASA

• Reduced late payment penalties by closely monitoring due dates and managing timely payments.
• Maintained accurate financial records by regularly reconciling accounts payable transactions.
• Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
• Collaborated with other departments to resolve discrepancies in invoices or purchase orders, promoting smooth business operations.
• Maintained high level of data integrity by consistently updating vendor information in the system accurately.
• Demonstrated adaptability during peak workload periods while maintaining high-quality results and meeting tight deadlines.
• Prepared month-end closing entries for detailed reporting and record keeping.

I was working in Liquibox as a Temp for 2 weeks first and then moved to this permanent position.

• Efficient and accurate processing of all aspects of accounts payable.
• Timely selection based on supplier payment terms and allocation of suppliers' payment into system
• Apply proper codes to invoices, files and receipts to keep records organized and easily searchable
• Effectively using banking software to effect payments for suppliers
• Attending to supplier's queries in professional manner
• Ensuring all invoices are approved either via PO or signed off by respective departmental heads before keying into Oracle and paying.
• Supplier statement reconciliation
• Daily Receipting and accurate allocation of receipts from customers' payments
• Ensuring that bank statements transactions are reconciled and allocated into Oracle
• Bank reconciliation and assisting in month end and closing of accounts where required

• Help processing weekly payroll via Xero software
• Data entry, invoicing, provide support to the third party
• Stock Control, inputting invoices into the system plus assistance with stock counts
• Manage the stock, to reduce the loss & thief of alcohol/beverages
• Ensure that stock is rotated and controlled

I was working in Good Health Products Ltd as an intern from May 2019 to Nov 2019 and turned to Part - time Temporary Accounts Clerk from Jan 2020 to June 2020.

• Entering supplier tax invoices from payable mailbox to AP software (Ferret)

• Book in all tax invoices from Ferret to accounting software (Exact) by correct GL codes and cost centers

• Allocating invoices by items and quantities to inventory in transit account and matching with purchase orders.

• Sending and chasing invoices for approval

• Payment run on 20th each month for supplier invoices, checking with supplier statements for each month end

• Bank reconciliation for all foreign currencies by month end

• Cash flow statement and cash flow forecasting report for all bank accounts (NZD,AUD,USD and EUR) by month end

• Balance sheet reconciliation for trade creditor GL account by month end

• IPO marketing funds claim report for head office in China by each month end

• Answering phone calls from suppliers and solving invoice-related problems