Joanne Seaton-Snowdon
Hamilton,Rototuna
Summary
Creative, energetic, professional skilled in all things office administration, organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
23
23
years of professional experience
Work History
Administrator
Brickhouse Technologies
10.2019 - Current
- Coordinated and manage daily administrative operations of the office.
- Facilitated smooth operations by maintaining updated inventory records, anticipating supply needs, and placing timely orders for essential inventory/stock items..
- Managed travel arrangements for employees including booking flights, hotel reservations and car rental services.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Reviewed employee time sheets for accuracy prior to submission for payroll processing.
- Assisted with budget preparation by proving data entry support and forecasting future expenses into financial tracking system.
- Populating and approving Accounts Receivable invoices each month and following up on any outstanding balances.
- Setting up all work jobs & projects ensuring the budget, contract and payment milestones are entered correctly into the OS.
- Create & issue purchase orders.
- Overlook & arrange all logistics - international & domestic
- Processed financial documents, expense reports and invoices.
- Up-dating stock items of any price increases (cost & sell)
Sales Co-Ordinator
Waste Management
01.2008 - 02.2019
- Entering new client contracts into the computer system and any service changes.
- Internal sales, quotes/proposals, cancellation reports, plan daily delivery truck route, weekly wages and support & assist sales team.
- Negotiated prices, terms of sales and service agreements.
- Managed a comprehensive database of customers and prospects to track opportunities, follow-ups, and account history.
- Prepared regular reports on sales performance.
Health & Safety Officer (Temp)
Waste Management
04.2011 - 11.2011
- Coordinate & chair Health & Safety committee meetings.
- Improved workplace safety measures by conducting regular inspections and risk assessments.
- Provided support during accident investigations to determine root causes and prevent future incidents.
- Co-ordinate & maintained accurate records of employee's and contractors participation in training events.
Customer Service Representative
Waste Management
05.2004 - 01.2008
- Investigated and resolved accounting, service and delivery concerns.
- Trained staff on operating procedures and company services.
- Managed high-stress situations effectively, maintaining professionalism under pressure while resolving disputes or conflicts.
- Updated account information to maintain customer records.
- Approved and terminated customer contracts upon request.
Office Assistant
Mister Baker
03.2001 - 04.2004
- Accounts reconciliation, Creditor/Debtor maintenance, Debtor invoicing and process banking (cheques & direct credit), and phone-sales.
- Interacted with customers by phone, email, or in-person to provide information.
- Managed daily data entry and kept clerical information accurate and up-to-date.
Education
Hamilton Fraser High School
Hamilton, WKOSkills
- Strong communication skills
- Excellent organizational skills
- Capable problem solver
- Attention to Detail
- Work's well under pressure
- Ability to Prioritize
- MS Office
- Business Administration
- Logistics Coordination
- Job Costing
- Travel Arrangements
- Contract Administration
Professional Attributes
- A high standard of professionalism in my work
- The ability to remain calm and objective in all situations
- The ability to quickly identify and resolve client problems
- Able to work autonomously and in a team environment
- A good sense of humour and the willingness to be part of a team
References
- Bryce Griffiths - 027 395 5505
- Liz Annan - 027 655 5359
Timeline
Administrator
Brickhouse Technologies
10.2019 - Current
Health & Safety Officer (Temp)
Waste Management
04.2011 - 11.2011
Sales Co-Ordinator
Waste Management
01.2008 - 02.2019
Customer Service Representative
Waste Management
05.2004 - 01.2008
Office Assistant
Mister Baker
03.2001 - 04.2004
Hamilton Fraser High School
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