JOHN SYLVESTER DAZA
2B Kowhai, Glenholme,Rotorua
Summary
Accomplished Office Coordinator with a proven track record at United Business Systems Company, enhancing workflow oversight and vendor engagement. Excelled in contract coordination and report reconciliation, significantly improving operational efficiency. Skilled in documentation control and adept at fostering productive team environments. Demonstrates a keen ability to anticipate and fulfill organizational needs with precision and a proactive approach.
Overview
14
14
years of professional experience
Work History
Office Coordinator
United Business Systems Company
Al-khobar, KSA
03.2022 - Current
- Prepared sales quotations and purchase orders.
- Managed Ariba Portals such Aramco, Sabic and among others.
- Used ERP & CRM system for daily activities.
- Ensured timely pick-up and delivery of material shipments.
- Getting costs rates of shipment from forwarders.
- Reviewed and update technical documents requirements.
- Distributed project-related copies or scope work to internal teams.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
- Created and maintained filing systems, both paper and electronic.
- Coordinated office operations and procedures to ensure organizational effectiveness and efficiency.
- Answered incoming telephone calls, determined purpose of callers, and forwarded calls to appropriate personnel or department.
- Organized travel arrangements for employees including flights, hotels, car rentals.
- Reviewed documents for accuracy before submission to external parties such as clients or vendors.
Logistics Coordinator
Business Tribune Global Company Limited
Dammam, KSA
12.2020 - 03.2022
- Reviewing, preparing, routing quotations, sales and purchase orders
- Managing Maaden, Aramco Portal and knowledgeable in Ariba
- Analyzing and optimizing logistical procedures through ERP & CRM system
- Ensuring the safe and timely pick-up and delivery of shipments
- Monitoring shipments, costs, timelines, and productivity
- Addressing and resolving shipment and inventory issues
- Liaising and negotiating with suppliers
- Assessing and approving Saber requirements for certain shipment may required it
- Answering customer queries
Office Administrator
Saudi Drill Company Limited, A Part of Al-khaldi Company
Al-khobar, KSA
10.2019 - 09.2020
- Operates important office equipment
- Answers incoming calls and make outgoing business calls
- Assists new staff in processing required documents
- Execute and maintain office system, calendar of events and schedule
- Composes, types and distributes meeting notes, routine correspondence, reports and memos
- Liaises with other department in accordance with department needs
- Complies and participate in safety program, infection control performance improvement activities
- Reports directly to Nursing Service Director
Administrative Secretary
Dr. Erfan and Bagedo Hospital
Jeddah, KSA
01.2017 - 09.2019
- Organized and maintained confidential files and records.
- Prepared agendas for meetings and took minutes.
- Coordinated travel arrangements for staff members.
- Managed office supplies inventory and placed orders when necessary.
- Scheduled appointments, managed calendars, and organized events.
- Greeted visitors in a professional manner and provided assistance as needed.
- Assisted with onboarding of new employees by providing orientation materials and scheduling training sessions.
- Compiled data from various sources into comprehensive reports for management review.
- Handled mail distribution duties such as sorting out incoming mail or packages for delivery or pickup.
HR Clerk, HR Department
Saad Specialist Hospital
Al-khobar, KSA
11.2010 - 12.2016
- Reviewed and updated employee records in HR database.
- Assisted with recruitment process, including posting job adverts and scheduling interviews.
- Advised employees regarding their leave entitlements and vacation requests.
- Performed general administrative duties such as filing documents, typing correspondence, photocopying.
- Provided essential support to address individual HR needs of employees.
Education
Bachelor of Secondary Education - English
West Visayas State University
Iloilo City, Philippines03-2005
Skills
- Production leadership
- Report reconciliation
- Contract coordination
- Vendor engagement
- Workflow oversight
- Scheduling
- Documentation and control
References
Copy furnished upon request.
Education
Bachelor of Secondary Education, 2005, West Visayas State University, Lapaz, Iloilo City, Philippines
Timeline
Office Coordinator
United Business Systems Company
03.2022 - Current
Logistics Coordinator
Business Tribune Global Company Limited
12.2020 - 03.2022
Office Administrator
Saudi Drill Company Limited, A Part of Al-khaldi Company
10.2019 - 09.2020
Administrative Secretary
Dr. Erfan and Bagedo Hospital
01.2017 - 09.2019
HR Clerk, HR Department
Saad Specialist Hospital
11.2010 - 12.2016
Bachelor of Secondary Education - English
West Visayas State University
Similar Profiles
Nicole MalarchakNicole Malarchak
Project Manager at Stewart Business Systems, A Xerox CompanyProject Manager at Stewart Business Systems, A Xerox Company
Rick ReynoldsRick Reynolds
Solution Design & Professional Services Analyst at Stewart Business Systems - A Xerox CompanySolution Design & Professional Services Analyst at Stewart Business Systems - A Xerox Company
Marlene HaroMarlene Haro
Regional Director, Client Experience Center at Xerox Corporation / Stewart Business SystemsRegional Director, Client Experience Center at Xerox Corporation / Stewart Business Systems