Ka Yee Flora Cheng

• Contract based work with: New Zealand Fashion Week Ltd, Rhythm and Vines, Endeavour Live, Tātaki Auckland Unlimited, Our:House Events, Red Rum Touring, Lacuna & Co, Wise Fools.
• Experienced in event hosting, event procedures, stage management and all event related responsibilities.
• Experienced in photoshoot and film set etiquette, planning, product sourcing, fitting, and all styling responsibilities.
• Experienced in event styling, set etiquette, and corporate/commercial staging.
• Experienced with wedding planning and coordination.
• Experienced with logistical planning and budgeting.
• Experienced with artist liaising and artist advancement.
• Experienced with stage management and stage protocols.
• Experienced in copywriting, creative brainstorming and creating original story concepts.
• Knowledge and experience with Adobe Creative suite.
• Event promotion and publicity (social media engagement, write-ups and interviews).
• Management and supervision of the event, stage and activities pre-event, during the event and post-event.
• Event stock control and inventory management.
• Backstage/Green Room management including checking itineraries and riders for discrepancies and making amendments.
• Organising and managing artist riders and portacoms.
• Organising and managing staff/volunteers.
• Hosting performing artists and event attendees.
• Venue planning, venue management, set up/bump in and pack down/bump out.
• Liaising with management, suppliers, partners, production and event staff.

• Workstream Lead for: Delegates and VIP Delegates Programme, Goody Bags Programme, Internship Programme, Sustainability Strategy, Event Ticketing.
• Event production and coordination administrative tasks such as but not limited to arranging meetings for the General Manager, booking venues for various internal meetings/events, booking and coordinating production meetings and other general office tasks.
• Producing events for NZFW and assisting the project management team with various production tasks prior to and during show week including, but not limited to panel discussions series, hosting schedule, coordinating marketing material across team work streams for the PR/Marketing Manager and Digital Agency.
• Liaising with a variety of customers, internal and external including but not limited to designers, volunteers, contractors.
• Meet and greet guests, set up meeting rooms.
• Administrate various NZFW email inboxes.
• Create and produce digital newsletters, event notifications and a variety of eDMs.
• Contribute and plan online and in-person meetings.

• Brand Design Practice Group: practice group and team workflow planning, Deltek Vision planning. Project coordination on The Domain Collection, York House, Mediaworks Billboards, Symphony303, Fabric of Spring St, Homehopper.
• Transport & Infrastructure Practice Group: managing principal and practice group support, Project coordination on CRL Henderson Station, Auckland Airport Domestic Processor, Eden Park Redevelopment, Puhinui Station Interchange.
• Waka Māia: managing principals and practice group support. Project coordination for event series for Matariki, Te Wiki o Te Reo, Crit Culture.

Business Development:

• Developing the key client management programme including account management of existing and new clients, creating relationships as a point of contact and managing a client retention strategy.
• Developing and delivering key client retention programmes including a comprehensive client event series.
• Building rapport with clients, creating events and activities of interest to develop the relationships.
• Administrative and design support to the tender/ RFP process.
• Writing appropriate content (e.g. case studies and articles), compiling contributions from senior stakeholders and utilising design skills to compile RFP's.
• Monitoring new tender opportunities and updating the CRM for each practice group's sales pipeline.

Communications:

• Developing and writing project descriptions, articles and case studies for the website, and other ad hoc writing tasks as needed.
• Managing digital presence including ownership of the website and social media communication channels.
• Managing project photography including negotiating contracts with external photographers and adherence to budgets, and liaising with internal and external contacts.
• Providing administrative support across Practice Services, including managing event administration, travel bookings, invoicing, organising team activities, collating and printing communications.
• Managing the Communications email inbox and responding to inquiries appropriately and efficiently.
• Liaising with the team to develop and manage

strategies internally, externally, across online and

social media platforms.

• Assist with the implementation of PR and communications plans adhering to brand guidelines.
• Managing the architectural and design awards programme, including submissions and proposals as required.

• Coordination and management of the Urban Places practice group and managing principals.
• Advanced computer skills in Microsoft Office software, with an emphasis on Word and Excel.
• Knowledge and experience with Adobe Creative Suite / InDesign.
• Strong written, verbal and interpersonal communication.
• Numerical skills and reconciliation of monthly credit card statements.
• Anticipation of issues and problems and development of creative solutions to solve issues and problems.
• Planning and organisation including prioritising tasks effectively.
• Meeting deadlines in a fast-paced and changing environment.
• Team coordination based on teamwork and effective relationship management including building team and office morale.
• Implementation and maintenance systems and processes for efficiency.
• Anticipation of issues and problems and thinking of creative solutions.
• Handling of confidential information with discretion
• Able to adapt to various competing demands.

• Account Manager for Vector Arena (then named), Bank of New Zealand and Hyundai.
• Management and administration of event and

out-catering enquiries as first point of contact right through to the execution of an event.

• Management and coordination of senior management and venue event calendars and bookings.
• Preparation of accurate event quotations, event orders, event runsheets detailing all event and/or out-cater requirements.
• Liaising with management, clients and suppliers to ensure thorough and accurate dissemination of all requirements and enquiries relating to all upcoming events.
• Supporting the general manager and senior management on a daily basis.
• Operating and maintaining a trace system to follow- up on new and current business content.
• Coordination of all activities and details of an event [banquets, weddings, conferences, meetings] according to client and/or venue specifications.
• Developing, maintaining and strengthening existing client relationships.
• Upselling of products and services.
• Event and out-cater stock control.
• Staff management and rostering.
• Company Ambassador.

• Assisting the Editor and Editorial Staff with various jobs and responsibilities as requested.
• Facilitating, developing and maintaining relationships with various fashion labels, public relations representatives and other high-profile creative professionals.
• Sole management and tracking of magazine subscriptions account, stock, sales and distribution. (Remix Online, iSubscribe, Mailchimp, Spotify, Social Media Platforms, Stores, Advertisers)
• Upkeep and maintenance of Remix Magazine's presence and profile across various social media platforms. (Website, Facebook, Instagram and Pinterest)
• Researching and writing articles.
• Planning, conducting, and transcribing interviews.
• Reviewing beauty products, fashion collections, fashion shows, music events, and arts events.
• Product sourcing, styling assistant and booking creative professionals for photoshoots, events, and launches.
• Assisting with planning, managing, and helping host events.
• Coordination and management of Editorial Interns.
• Office administration and maintenance.