Summary
Overview
Work History
Skills
References
Certification
Timeline
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Kayla Mackey

Kayla Mackey

Yokine,WA

Summary

Well-rounded professional possessing excellent Administrative and team support abilities. Skilled in Scheduling maintenance planning working in Work Management Systems and SPM. Outgoing office administrator with 15 years of experience applying multitasking skills to complete daily duties while resolving issues.

Experience working in SAP and Excellent skill in Microsoft Office suites.

Health and Safety Rep helping with monthly toolbox meetings.

Set up meetings and appointments and organising office operations. Punctual professional committed to satisfying customer needs and meeting office demands. Adept in personal time management while greeting visitors, managing phones and tackling staff requests. Friendly and respectful with positive attitude that creates warm and inviting office atmosphere. Organised with background in managing business operations and streamlining processes. Strengths include multitasking, problem-solving, and maintaining efficiency in fast-paced environments and rostered shift work. Previous roles demonstrate strong leadership skills, the ability to improve workflows, and a commitment to promoting team cooperation.

Overview

12
12
years of professional experience
1
1
Certification

Work History

Facility Support Officer

New Zealand Defence Force
RNZAF Base
10.2023 - Current
  • Provide administration support and business support services to the Site Estate team
  • Providing Data entry working in Microsoft Suites
  • Coordination of travel, fleet vehicles and catering
  • Monitoring calendar booking systems and answering phone enquiries
  • Financial and budget administration supporting budget build, tracking budgets, work order and Purchase order transaction processing in SAP
  • WIP reporting and end of month budget accruals, capturing month end
  • Interface between Site estate team and base camp customers for all enquiries
  • Deliver a high level of customer service
  • Maintaining compliance and health and Safety registers
  • Ordering of PPE and assuring all is kept up to standards.

Scheduled Maintenance Planner

Spotless/Downer Services
RNZAF Base
03.2013 - 05.2023
  • Generating Regular maintenance dockets over the whole NZDF contract
  • Daily data entry within Microsoft Word, Excel and Outlook
  • Maintenance planning for the whole contract, working in the back of Work Management System building the portfolio
  • Processing of invoices for all external Sub Contractors Regular Maintenance work
  • Assisted and prepared Building Warrant of Fitness's for all NZDF sites.

Facilities Administrator

Spotless Services
RNZAF Base
01.2013 - 08.2013
  • Daily Reception duties and being front of house engaging with clients and contractors as they sign in through the day
  • Producing high quality documents, Monthly and weekly Reporting using Microsoft Word
  • Updating and creating Microsoft Excel spreadsheets
  • Process Purchase Orders, Invoices, Credit cards, general expense claims and Goods Receipting
  • Provide and ensure accurate and timely processing of all financial transactions
  • Liaise with our clients, raising jobs to our own tradesmen or Sub Contractors
  • Weekly Payroll entry (Pay Global), Entering daily and weekly timesheets
  • Meeting minute taking
  • Assist with Administrative aspects of facility use
  • Provide general administrative support to the Facilities Manager.

Skills

  • Budgeting and finance
  • Report Preparation
  • Excellent communication and written skills
  • Excellent time management
  • Event Planning
  • Health and safety awareness
  • Payroll
  • Maintenance Scheduling
  • Customer Support
  • Staff Scheduling
  • Staff Supervision
  • Compliance Management
  • Intermediate in Microsoft Office Suites
  • Cultural awareness
  • Excellent interpersonal skills - Honest and reliable

References

  • Daniel Thompson Site Manager Defence Estate Infrastructure RNZAF Base 021 812 623
  • Fiona Clark Spotless Manager 027 703 9806

Certification

  • Full Driver License
  • White Card Holder CPCWHS1001
  • Work Safely at Heights RIIWHS204E
  • Working Confined spaces RIIWHS202E
  • NCEA Level 1 & 2

Timeline

Facility Support Officer

New Zealand Defence Force
10.2023 - Current

Scheduled Maintenance Planner

Spotless/Downer Services
03.2013 - 05.2023

Facilities Administrator

Spotless Services
01.2013 - 08.2013

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Kayla Mackey