Summary
Overview
Work History
Education
Skills
Passportnumber
Languages
References
Hobbies and Interests
Membership
Personal Information
Timeline
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Kiran Lata

Otahuhu,Fiji

Summary

Accomplished HR professional with a proven track record at Fiji National University, enhancing talent acquisition and management through expert use of BambooHR and Pay Global Software. Skilled in streamlining HR processes, achieving a 20% increase in recruitment efficiency. Demonstrates exceptional organizational abilities and a commitment to fostering employee development.

Overview

22
22
years of professional experience

Work History

Talent Management Administrator

Staffwise Personnel Recruitment
12.2023 - Current
  • Recruitment
  • Applicant Tracking System (ATS) Management
  • Onboarding and Orientation
  • Performance Management
  • Employee Development and Training
  • Reporting
  • Administrative Support
  • Payroll
  • Verifying time sheets and approving the same
  • Liaising with client to get all TS approved in timely manner
  • Checking and verifying all leave and updating for the system
  • Preparing relevant memos for payroll
  • Assist with management, reporting and communication around ACC matters
  • Provide general administrative support to the talent management team, including managing calendars, scheduling meetings, and organizing recruitment-related documentation

Human Resources Advisor

One Worl Resourcing Limited
04.2023 - 12.2023
  • Recruitment
  • Applicant Tracking System (ATS) Management
  • Onboarding and Orientation
  • Performance Management
  • Employee Development and Training
  • Reporting
  • Administrative Support
  • Payroll
  • Verifying time sheets and approving the same
  • Liaising with client to get all TS approved in timely manner
  • Checking and verifying all leave and updating for the system
  • Preparing relevant memos for payroll
  • Assist with management, reporting and communication around ACC matters
  • Provide general administrative support to the talent management team, including managing calendars, scheduling meetings, and organizing recruitment-related documentation

HR-Partner

Fiji National University
05.2022 - 03.2023
  • Company Overview: Department of Talent Acquisition & HR Partnerships
  • Provide an operational HR support service to management and staff of colleges and divisions including advice on terms and conditions of employment, policies and procedures
  • Maintain high levels of customer service and ensure that enquiries are responded to in a timely, accurate and helpful manner
  • Support Deans/Directors with employee relations issues (conduct, performance, capability and attendance issues)
  • Coordinate all college/ division level recruitment and selection activities
  • Support the implementation of key HR processes at College / Division level, including performance management, training needs analysis, succession planning, promotion boards and organization design
  • Support change management activities at college / division level by working closely with local management on the implementation of activities to bring about change and improvement
  • Collate and providing relevant staff information and data, answering queries, identifying frequently asked questions and drafting formal responses, scheduling and supporting meetings, note-taking and other general administration support
  • Undertake a full range of HR Administration to a high standard including letters, contracts, variations to contract, pay changes etc
  • Ensuring these are processed accurately and updated with payroll in line with agreed timescales
  • Input data onto the HR information system and ensure records are maintained accurately and kept up to date
  • Liaise with college/ division managers and payroll to ensure that starters, leavers and changes to contract are processed accurately in accordance with agreed payroll deadlines
  • Deal with pay queries and liaise with finance and payroll regarding any under or over payments
  • Undertake exit interviews when needed, record information and outcomes
  • Identify causes for concern which arise from this and escalate to Manager Talent Acquisition and HR Partnership as appropriate
  • Provide administrative support for health, safety and welfare activities and casework within portfolio as needed
  • Maintain and audit personnel files in accordance with agreed standards
  • Schedule and coordinate meetings, appointments, attendance at events and training
  • Take notes or minutes of informal and formal meetings
  • Engage in developing, utilizing and maintaining HR systems and controls for tracking HR-related processes and project initiatives
  • Department of Talent Acquisition & HR Partnerships

Administrator

Fiji National University
03.2020 - 05.2022
  • Company Overview: Department of People Performance & Development
  • To provide administrative and coordination support
  • Perform diversified administrative and coordination duties that involve complex information
  • Answer general inquiries relating to performance, promotions and training
  • Ensure the relevant HR database is up to date, accurate and complies with legislation
  • Take notes or minutes of informal and formal meetings
  • Schedule and contribute to People Performance and Development team meetings, project meetings, and conference calls
  • Maintaining record database for the department (Scanning and correctly filing documents)
  • Manage logistics and coordinate training/workshops
  • Create complete and accurate employee files and electronically store in a timely fashion for all the department functional requirements
  • Daily communication and coordination with field hiring teams to meet hiring and onboarding goals
  • Engage in developing, utilizing and maintaining HR systems and controls for tracking HR-related processes and project initiatives
  • Department of People Performance & Development

Administrator

Fiji National University
08.2018 - 05.2019
  • Company Overview: Department of Talent, Acquisition & HR Partnership
  • To provide administrative and coordination support to the Talent Acquisition Specialists and HR Partners
  • Perform diversified administrative and coordination duties that involve complex information
  • Answer general inquiries relating to vacancies
  • Administer HR-related documentation, such as contracts of employment
  • Ensure the relevant HR database is up to date, accurate and complies with legislation
  • Schedule and contribute to Talent Acquisition team meetings, project meetings, and conference calls
  • Assist HR Partners with maintaining, monitoring and updating applicant tracking system and other databases as required
  • Coordinate background screening (e.g
  • Police, medical, etc.) for short-listed candidates as required
  • Manage logistics and coordinate talent acquisition activities including advertisements, assist drafting position descriptions, panel/field interviews for short-listed candidates with hiring managers
  • Create complete and accurate employee files and electronically store them in a timely fashion
  • Daily communication and coordination with field hiring teams to meet hiring and onboarding goals
  • Department of Talent, Acquisition & HR Partnership

HR Administrator

Fiji National University
06.2019 - 02.2019
  • Attendance & Leave Management Maintaining leave cards, monitoring attendance sheet, distributing summary attendance details to management, filing the attendance sheet at the end of the week using pay global
  • Answers telephone, relays message, refers inquiries as appropriate; and greets visitors Managing reception area
  • Operates office equipment such as photocopier, fax machine, coordinates the servicing of equipment Updating personnel requisition form
  • Operates personal computer to access e-mail, electronic calendars, and other basic office support software
  • Maintaining files (both electronic and hard copy)
  • Filing necessary documents
  • Providing necessary information to Finance and other colleagues
  • Completes various request forms for office supplies and equipment as directed
  • Coordinates special projects and events, office activities and committee meetings
  • Maintains calendar, schedules appointments and meeting rooms
  • Makes travel and accommodation arrangements
  • Maintains ongoing inventory of office stationeries in order to determine adequate stock levels for future use

Office Administrator

Fiji National University
08.2014 - 07.2018
  • Attendance & Leave Management Maintaining leave cards, monitoring attendance sheet, distributing summary attendance details to management, filing the attendance sheet at the end of the week using pay global
  • Answers telephone, relays messages, refers inquiries as appropriate; and greets visitors Managing reception area
  • Operates office equipment such as photocopier, fax machine, coordinates the servicing of equipment Updating personnel requisition form
  • Operates personal computer to access e-mail, electronic calendars, and other basic office support software
  • Maintaining files (both electronic and hard copy)
  • Filing necessary documents
  • Providing necessary information to Finance and other colleges as and when required
  • Completes various request forms for office supplies and equipment as directed
  • Coordinates special projects and events, office activities and committee meetings
  • Maintains calendar, schedules appointments and meeting rooms
  • Makes travel and accommodation arrangements

Administrative Officer / Enforcement Collection Officer

Carpenters Finance
Suva
02.2012 - 08.2014
  • Answers telephone, relays messages, refers inquiries as appropriate; and greets visitors Managing reception area
  • Operates office equipment such as photocopier, fax machine, coordinates the servicing of equipment Updating personnel requisition form
  • Operates personal computer to access e-mail, electronic calendars, and other basic office support software
  • Maintaining files (both electronic and hard copy)
  • Filing necessary documents
  • Cash receipting & Updating Payments
  • Preparing and facilitating Banking process for the Company
  • Attending to all customer enquiries
  • Answering calls at the Switch board
  • Stock and record keeping of stationaries
  • Facilitating money transfers (local & international)
  • Completes various request forms for office supplies and equipment as directed
  • Coordinates special projects and events, office activities and committee meetings
  • Maintains calendar, schedules appointments and meeting rooms

Administrative Officer

GMR and Sons
01.2008 - 02.2010
  • Answers telephone relays messages, refers inquiries as appropriate; and greets visitors Managing reception area
  • Operates office equipment such as photocopier, fax machine, coordinates the servicing of equipment Updating personnel requisition form
  • Operates personal computer to access e-mail, electronic calendars, and other basic office support software
  • Maintaining files (both electronic and hard copy)
  • Filing necessary documents
  • Cash receipting & Updating Payments
  • Preparing and facilitating Banking process for the Company
  • Attending to all customer enquiries
  • Maintaining the Switch board operation
  • Stock and record keeping
  • Facilitating money transfers (local & international)
  • Completes various request forms for office supplies and equipment as directed
  • Coordinates special projects and events, office activities and committee meetings

Administrative Officer

Food 4less Supermarket
08.2006 - 12.2007
  • Answers telephone relays messages, refers inquiries as appropriate; and greets visitors Managing reception area
  • Operates office equipment such as photocopier, fax machine, coordinates the servicing of equipment Updating personnel requisition form
  • Operates personal computer to access e-mail, electronic calendars, and other basic office support software
  • Maintaining files (both electronic and hard copy)
  • Filing necessary documents
  • Cash receipting & Updating Payments
  • Preparing and facilitating Banking process for the Company
  • Attending to all customer enquiries
  • Maintaining the Switch board operation
  • Stock and record keeping
  • Facilitating money transfers (local & international)
  • Completes various request forms for office supplies and equipment as directed
  • Coordinates special projects and events, office activities and committee meetings

Administrative Officer /Checkout Operator

Shop N Save Supermarket
03.2003 - 08.2006
  • Answers telephone relays messages, refers inquiries as appropriate; and greets visitors Managing reception area
  • Operates office equipment such as photocopier, fax machine, coordinates the servicing of equipment Updating personnel requisition form
  • Operates personal computer to access e-mail, electronic calendars, and other basic office support software
  • Maintaining files (both electronic and hard copy)
  • Filing necessary documents
  • Cash receipting & Updating Payments
  • Preparing and facilitating Banking process for the Company
  • Attending to all customer enquiries
  • Maintaining the Switch board operation
  • Stock and record keeping
  • Facilitating money transfers (local & international)
  • Completes various request forms for office supplies and equipment as directed
  • Coordinates special projects and events, office activities and committee meetings

Education

Post Graduate Diploma - Entrepreneurship & Management

07.2022

Recruitment Module Training -

01.2020

Bachelor of Commerce - Management & Human Resources & IR

01.2019

computer training - Ms Word, Ms Excel, Ms PowerPoint, Ms Access.

01.2019

Certificate of Training - HR Partner as Business Partners

01.2019

Understanding Workplace Physiological Contract -

01.2019

Diploma - Business (Applied Computing

01.2010

Seventh Form Examination -

01.2001

Certificate - International

01.2001

Fiji School Leaving Certificate -

01.2000

Junior Certificate Examination -

01.1997

Skills

  • Pay global Software
  • BambooHR
  • UIMS - University Integrated Management System (Cornerstone & Banner)
  • Omega
  • Dotpay
  • DataPay

Passportnumber

P00067464

Languages

  • Fluent in English
  • Fluent in Hindi
  • Basic of Fijian

References

Upon Request

Hobbies and Interests

  • Travelling
  • Volleyball
  • Watching Rugby
  • Music
  • Reading newspaper

Membership

Active Member of Fiji Human Resources Institute (FHRI)

Personal Information

  • Citizenship: Fiji-Islander
  • Date of Birth: 11/22/81
  • Gender: Female
  • Nationality: Indo-Fijian
  • Driving License: ED617761
  • Marital Status: Married

Timeline

Talent Management Administrator

Staffwise Personnel Recruitment
12.2023 - Current

Human Resources Advisor

One Worl Resourcing Limited
04.2023 - 12.2023

HR-Partner

Fiji National University
05.2022 - 03.2023

Administrator

Fiji National University
03.2020 - 05.2022

HR Administrator

Fiji National University
06.2019 - 02.2019

Administrator

Fiji National University
08.2018 - 05.2019

Office Administrator

Fiji National University
08.2014 - 07.2018

Administrative Officer / Enforcement Collection Officer

Carpenters Finance
02.2012 - 08.2014

Administrative Officer

GMR and Sons
01.2008 - 02.2010

Administrative Officer

Food 4less Supermarket
08.2006 - 12.2007

Administrative Officer /Checkout Operator

Shop N Save Supermarket
03.2003 - 08.2006

Post Graduate Diploma - Entrepreneurship & Management

Recruitment Module Training -

Bachelor of Commerce - Management & Human Resources & IR

computer training - Ms Word, Ms Excel, Ms PowerPoint, Ms Access.

Certificate of Training - HR Partner as Business Partners

Understanding Workplace Physiological Contract -

Diploma - Business (Applied Computing

Seventh Form Examination -

Certificate - International

Fiji School Leaving Certificate -

Junior Certificate Examination -

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Kiran Lata