Kirsty Mackintosh
Pukekohe,New Zealand
Summary
I am enthusiastic, loyal and hard working.
Once I commit myself to something I give it my all.
I love learning new processes and software.
I'm a detail oriented team player with strong organisational skills.
I have the ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
32
32
years of professional experience
Work History
Finance Administrator
Gravitas Media Limited
06.2017 - Current
- Accurate and timely client invoicing
- Entry of all payables invoices
- Processing of all incoming and outgoing payments and reconciliation to the bank statements in XERO.
- Creating both local and overseas payments to suppliers
- Payroll processing and payment (weekly, fortnightly and monthly for total of 34 staff using XERO.
- Online PAYE filing and paying all IRD payments (PAYE, GST and FBT)
- Backup reception
- Assistance to all other finance team members when required to prepare journals, accruals or intercompany contra processing
Accounts Administrator
hubergroup NZ
09.2008 - 05.2017
- Supervision of one staff member
- Accurate invoicing of outwards goods
- Managing consignment reconciliation each month
- Entry of all payables invoices
- Entry of incoming and outgoing payment and reconciliation to the bank statement
- Creating both local and overseas payments to suppliers
- Payroll for 41 staff
- Online PAYE filing and paying all IRD payments (PAYE, GST and FBT)
- Backup reception and customer service when required
- Ensuring office documentation is processed correctly adhering to correct procedures to be checked at annual audit
- Managing cellphones and setting up new hardware for company users
- IT support and coordination with out IT providers.
Accounts Receivable Clerk
Nova Inks & Chemicals Ltd
06.2007 - 08.2008
- Processing all consignment transfers
- Create and load all new client pricing
- Maintain debtors ledger and aging
- Create invoices for all outgoing customer orders
- Provide customer support and keep clients up to date with any queries or delivery issues
- NOTE: Nova Inks was purchased by hubergroup- my contract/employment was continued.
Customer Service/Installation Scheduler
Euroglass
11.2006 - 05.2007
- Maintain high level of customer service and provide professional standard
- Meet face to face with clients in showroom
- Provide quotations for clients from phone calls and formal measures from installers
- Orders materials for installation jobs, glass, handles and fittings
- Manage daily/weekly/monthly installation schedules for 5 staff
- Coordination of materials and receipt of them in preparation for installation team
- Keeping clients well informed of timelines and any problems
- Processing inwards payments, receiving cash and credit card payments from clients.
Project Coordinator, Customer Service team leader
Wilson & Macindoe
07.2005 - 11.2006
- Providing clear, concise communication with clients and all members of the team and the board
- Supporting sales team on the road
- Managing CS team of four
- Taking incoming calls from clients and the public
- Managing orders and supply of door hardware on new builds and refit work
- Coordinating projects for building jobs and running installation teams
- The biggest project I managed was Auckland War Memorial Museum upgrade
- Checking floor plans with quantity surveyor to establish any changes required for supply on each project
- Rostered time working on the retail side in the showroom
- Helping clients choose hardware fit for purpose and coordinating any one off requests.
Customer Services Coodinator
Nova Inks & Chemicals
03.1992 - 07.2005
- Started with business as 17 year old in reception role
- Worked my way through various roles, including stock controller, debtors clerk, customer services
- I worked hard to provide accurate and timely results for family owned business
- Provide relief payroll support to office manager
- Work with debtors to chase overdue accounts
- Create quotations, mail merges and MSDS sheets in an accurate format.
Skills
- Administration, best business practice, by the book
- Great Communicator
- Willingness to Learn
- Attention to Detail
- Relationship Building
- Proficient in Microsoft Suites and XERO
Accomplishments
- Collaborated with team of 10 in the development of a complex SAP Implementation.
References
- Sarah Harrison, 021389770, sarahlilyharrison@hotmail.com
- Donna Cullen, Smith & Smith Glass, Available on request., 0275493519, donna.cullen@smithandsmith.co.nz
Hobbies and Interests
- Spending time with my family.
- Making memories with my husband, daughter and our friends.
- Cooking and entertaining. Making a mess in the kitchen with my daughter!
- Anything crafty, sewing making cosmetics, cross stitch etc.
- Anything relating to horses. I had been horseriding for many years. I gave up when my daughter was small but decided to buy my daughter a pony at age 3 and help her with her new interest in horses. My daughter Hannah is now 12. She competes her pony regularly and does pony club. We do regular pony club camps and helping the pony club with fundraising events. This is a very time consuming hobby but we are dedicated to it and it brings us so much joy.
- Our family love sport (mostly when the NZ Teams are playing), I have always participated in lots of team sports such as netball and soccer (indoor and outdoor), but have also played badminton, tennis and done athletics.
Timeline
Finance Administrator
Gravitas Media Limited
06.2017 - Current
Accounts Administrator
hubergroup NZ
09.2008 - 05.2017
Accounts Receivable Clerk
Nova Inks & Chemicals Ltd
06.2007 - 08.2008
Customer Service/Installation Scheduler
Euroglass
11.2006 - 05.2007
Project Coordinator, Customer Service team leader
Wilson & Macindoe
07.2005 - 11.2006
Customer Services Coodinator
Nova Inks & Chemicals
03.1992 - 07.2005