Lanie Garcia
Accounting Assistant
Christchurch,CAN
Summary
Dynamic accounting professional with a proven track record at GHD & Arcadis, adept in cost controller strategies and financial forecasting. Excels in project management & controls, leveraging ERP systems like Oracle EBS for efficiency. Demonstrates strong analytical skills and a commitment to driving financial performance and strategic cost management.
Overview
15
15
years of professional experience
Work History
Project Cost Controller
GHD
Makati, Philippines
01.2023 - 07.2024
- Direct Workshare for Delivery Phase Services
- Provides support to Project Managers, Project Engineers and Discipline Leads in the formation of their Project budgets
- Manages and maintain actual, incurred, committed and forecast costs in the project management systems and evaluate these against budget and progress on a continuing basis
- Operates and maintain the project finance system on assigned projects, including personnel rates, correct allocation on project hours and effecting changes to ensure accurate capture of cost
- Prepares accurate and timely project cost report for internal and external clients including Monthly Project Reports
- Liaise with Project Engineers, Discipline Leads, Planners and Document Control to monitor progress
- Assists Project Managers and Project Engineers with progress monitoring and in the preparation of progress claims
- Proactive involvement in project reporting and estimate tool innovation
Project Accounting Senior Analyst
Arcadis Consulting Middle East LLC
Makati, Philippines
01.2016 - 01.2022
- Setting up of Project as per workplan structures given by Project Manager
- Project updates in line with Project Managers requirements
- Doing project closure as per PM instructions
- Ensuring billing is completed as per Project Managers instructions
- Includes Fixed Price invoicing and Time & Materials Invoicing
- Monitor and manage invoices for assigned workload on the Invoice Status report
- Attach final invoice packages on the accounts receivable line in Oracle
- Interface with Cash Receipts and Accounts Payable departments
- Monitor validation reports for project set up issues and make necessary adjustments weekly
- Seek creative ways to assist Operations that are not meeting mailing deadlines
- Work in Adobe PDF to organize and tie out backup
- Work with Operations to meet internal audit requirements
- Carrying out inter-project time and cost expense transfers
- Setting up variations
- Checking and ensure the correct revenue recognition (POC%, cost, revenues, WIP, backlog);
- Interpret and clarify project results, deviations, underlying causes, and corrective actions to be taken
- Monitor work in progress & unbilled receivables
- Maintaining forecast and actual project billing dates
- Ensuring projects are closed on the system in a timely manner
- Knowledgeable in IC Billing processes
- Processing Purchase Requisition and Gross Receipt Notes (Procurement processes)
- In charge in preparation of AR, Billing Reports & SOA
- Supporting External Audit by third parties
- Continue to challenge and initiate continuous process improvement and standardization
- Prepare and update process documentations in compliance with standard project accounting processes
- Performing other duties and responsibilities as required from time to time by Team Lead/Manager
General Accountant
SMART3 FZ LLC
Dubai, United Arab Emirates
01.2013 - 01.2016
- Perform the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner
- Process and prepare Purchase Order to supplier
- Check and verify invoices and delivery note against Purchase Order
- Record invoices for payment in accounting system
- Maintain listing of accounts payable
- Manage daily, weekly, and monthly cheque run
- Prepare cheque payment for supplier
- Send email with attached cheque payment copy to supplier informing that the cheque is ready for collection
- Verify that transactions comply with financial policies and procedures
- Maintain the general ledger
- Maintain updated vendor files
- Complete payroll functions to ensure staff are paid in an accurate and timely manner
- Calculate salaries and benefits
- Verify pay amounts, hours of work, deductions, etc
- Process salary payment via bank transfer
- Prepare bills and invoices for sales or services rendered
- Collect on accounts by sending bill reminders and communicating with customers via phone, email, and fax
- Record payments by entering them into a ledger or accounting software
- Prepare cash and check for bank deposit
- Totalling and recording the deposit amounts, filling out deposit slips, and bundling the funds and slips
- Responsible for making deposits at the bank
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
- Research any discrepancies by checking bills, invoices, sales receipts, and bank deposit records
- You may perform this duty daily, weekly, or monthly
- Generate monthly, quarterly, or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity
- Reports typically list active accounts, the status of the accounts and collection cost
- Provides accurate, current inventory data for purchasing decisions
- Maintains inventories at optimum levels to prevent under-or-over investment inventory
- Taking of periodic physical inventories
- Verifies clerical computations against physical count of stock and adjusts errors in computation
- Prepares reports of inventory balance, shortages, as required
- Handling Return Material Authorization (RMA)
- Handling items with Warranty
- Handling customer complaints and queries
- Coordinate with the Technical Team and give corrective action to sort out the issues
- Provide general administrative and clerical support including answering telephone, mailing, scanning, faxing, and copying
- Handling and keeping employees' records
- Handling Technical Team daily work schedule and directing office driver for daily assignment
- Maintain electronic and hard copy filing system
- Open, sort and distribute incoming correspondence
- Handling Managing Director events registration and meeting
- Perform data entry work
- Perform other related duties as required
- Handling TECOM & DED online system
- Responsible in Visa processing
- (From A-Z procedure)
- Responsible in processing Legal Documents (Trade Licenses/Security License, etc.)
- Responsible in processing various kinds of Insurance (Company Insurance, Third Party Liability, car Insurance, etc.)
- Other works related to Legal
- Responsible in preparation and arrangement of Shipment International and Domestic
- Responsible to deliver all items for customer
General Accountant
Timeline Technology LLC
Dubai, United Arab Emirates
01.2010 - 01.2012
- Handling all facets of accounting functions up to finalization including payables, receivables, inventory, monthly reconciliation, etc
- Monitoring the bank accounts and petty cash fund for proper control of cash accounts
- Preparing payrolls for all employees via WPS and maintain necessary schedules
- Reconcile bank statements, cash accounts, accounts receivable and payable balances monthly
- Process transfers, maintain record of all fund movements and ensuring all funds are managed properly
- Preparing business correspondence, reports, and other documents
- Controlling all financial and other legal documents of the company
Education
Bachelor of Science - Accounting
Wesleyan University Philippines
Nueva Ecija, Philippines04-2007
Skills
- Project Management & Controls
- Internal controls development
- Cost estimating
- Financial forecasting
- Cost reduction strategies
- Earned value management
- Infrastructure costs monitoring
- Financial strategy management
- Cost benchmarking
- Internal controls
- Variance analysis
- Invoice verification
- Cost reconciliation
- Cost analysis
- ERP system (Oracle EBS, Quick books, Peachtree, Microsoft Accounting, BST10)
- MS Office Applications
References
Michelle Andres, Project Management Leader, GHD Pty Ltd., (02) 790 98 200, 0917 8050 754, Michelle.Andres@ghd.com
Accomplishments
- Employee Spot awardee during my employment in Arcadis
- Key User in Oracle EBS during a migration process. Played a pioneering role as the Key User when Kingdom of Saudi Arabia began implementing their new invoice template, as mandated by the Government.
- Honor awardee during Elementary and High school days
Timeline
Project Cost Controller
GHD
01.2023 - 07.2024
Project Accounting Senior Analyst
Arcadis Consulting Middle East LLC
01.2016 - 01.2022
General Accountant
SMART3 FZ LLC
01.2013 - 01.2016
General Accountant
Timeline Technology LLC
01.2010 - 01.2012
Bachelor of Science - Accounting
Wesleyan University Philippines
Similar Profiles
Joshua DesimasJoshua Desimas
Geotechnical Technician at GHDGeotechnical Technician at GHD
Alexandra CribbAlexandra Cribb
Aquatic Ecologist at GHDAquatic Ecologist at GHD
Ruben AlejandroRuben Alejandro
Automation Engineer at GHDAutomation Engineer at GHD