Maria Victoria Serrano
Auckland,New Zealand
Summary
I'm a self-motivated, well-experienced, and competent worker, with over 9 years of experience in the procurement and purchasing department. I'm currently employed by one of the largest filtration companies in New Zealand. One of my major responsibilities is to actively manage and coordinate all raw materials and finished products to ensure that manufacturing and distribution are achieved. I also have 11 years of experience in accounts payable and accounts receivable positions. I processed a significant volume of invoices monthly. I'm relatable and have a proven good working relationship with my superiors, coworkers, and even the service providers and suppliers.
Overview
20
20
years of professional experience
Work History
Procurement and Purchasing Coordinator
Filtercorp
Northland, Auckland
04.2022 - Current
- Prepared purchase orders and sent them to distributors and suppliers.
- Reviewed supply levels and aging inventory to forecast purchasing needs.
- Reviewed requests for quotations from suppliers before issuing them.
- Coordinated importation and exportation of items via ocean and air.
- Managed inventory levels to meet production needs while minimizing excess stock.
- Monitored inventory levels to ensure sufficient stock availability.
- Developed and maintained relationships with suppliers and freight forwarders to ensure reliable supply chains.
- Coordinated with vendors to ensure timely delivery of goods.
- Checked shipments to assess the quality and quantity of purchased items.
- Maintained accurate records of purchases, pricing, and other important data.
- Traced missing material and shipments through vendor and customer communications.
- Added new vendors and products into the system, and keyed in special shipping codes when needed.
- Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
- Completed day-to-day duties accurately and efficiently.
- Conducted regular physical inventories and reconciled them with computer-generated reports.
- Identified and resolved inventory problems, including damaged or lost items.
- Organized shipments for delivery to customers on time.
- Led physical counts and reconciled discrepancies to maintain accurate inventory records.
- Received incoming shipments and reviewed contents against purchase orders for accuracy.
Purchasing & Administration Officer
Taylors Laundries
Pt Chevalier, New Zealand
12.2016 - Current
- Tracked shipments to ensure delivery on time and in excellent condition
- Verified receipt of items by comparing items ordered to items received
- Negotiated with vendors and administered contracts
- Prepared, coordinated and communicated price quotes, terms of sale, delivery dates and service obligations to customers and contractors
- Sourced new vendors for purchasing needs
- Worked with shipment companies to manage distribution
- Monitored daily shipping, handling and receiving to promote smooth operations within warehouse
- Supervised scheduling for freight and package shipments and managed return and transfer procedures
- Established and maintained good relations with customers, vendors and transport companies
- Generated warehouse shipping documents, packing lists and invoices
- Reviewed inventory sheet against shipments received and alerted manager of discrepancies
- Enforced strict safety procedures and protocols through successful management of warehouse team members
Accounts Payable and Receivable Officer
New Zealand Funds Management
St Auckland, New Zealand
11.2015 - 11.2016
- Reviewing, sorting and matching accounts payable invoices and payment request
- Ensuring they are appropriately authorized
- Monitoring account payable accounts to ensure payments are up to date
- Corresponding with vendors
- Producing monthly reports
- Undertaking accounts receivable billing, collections and reporting activities
- This includes the monthly fee collection process
- Following up on overdue accounts receivable accounts
- Cash management task, including preparing bank deposit
- Preparing and processing accounts payable cheques, direct credits and telegraphic transfers
- Preparing daily and monthly cash reconciliations
Accounts Payable Assistant
Taylors Group
Point Chevalier, New Zealand
07.2008 - 09.2015
- Audit invoices- match purchase order to invoices
- Processing high volume invoices
- Route invoices for appropriate approval to the site Managers
- Code with correct G/L accounts
- Process sub-contractors pay
- Resolve open invoices and issues with vendors
- Maintaining updated vendor file
- Assist Production Manager in entering the actual time worked and pay for staff
- Prepare Purchase orders
- Respond to suppliers inquiries about order status, changes or cancellation
- Maintains and update price file list
Accounts Receivable
Spotless Facilities Ltd
Auckland, New Zealand
05.2005 - 07.2008
- Enters customer payments into system daily
- Daily banking of cash and cheques
- Reconciling accounts daily
- Process direct debits and Fund Transfer
- Attending queries of Customer
- Prepares Statement and credit invoice
- Chase customers for overdue accounts
Education
Bachelor of Science - Business Management
Centro Escolar University
PhilippinesSkills
- Purchase order processing
- ERP system experience
- Supply chain optimization
- Demand forecasting
- Purchase order monitoring
- Price negotiations
- New vendor setup
- Global sourcing
- Price comparison
- Accounts receivable
- Accounts payable
- Inventory management
- Record keeping
- Self-motivation
- Conflict resolution
References
upon request
Timeline
Procurement and Purchasing Coordinator
Filtercorp
04.2022 - Current
Purchasing & Administration Officer
Taylors Laundries
12.2016 - Current
Accounts Payable and Receivable Officer
New Zealand Funds Management
11.2015 - 11.2016
Accounts Payable Assistant
Taylors Group
07.2008 - 09.2015
Accounts Receivable
Spotless Facilities Ltd
05.2005 - 07.2008
Bachelor of Science - Business Management
Centro Escolar University
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