Marivic Patlingrao

Responsibilities:

• Assist in preparation of monthly financial reports as per month end checklist.
• Prepare monthly journals (charging expenses to Stores for Property Expense, Rent & Leasing).
• Collaborate with other Departments for processing of all Credit Claims and Tax Invoices.
• Closing off monthly Claims Transaction of 4 Departments (Computer, Electrical, Furniture and Bedding). Prepare and post all monthly journals.
• Prepare reconciliation for different G/L Accounts.
• Prepare month end Balance Sheet reconciliations. Investigate if there are any discrepancies and making sure that after variance was identified it will be resolved soonest possible time.
• Manage Company's Automatic Payments.
• Processing of daily online payments for Stores (50 Stores), Customer Refunds, International Payments, and other local payments.
• Manage centralized posting of journals/Inter-Store Transfers.
• Manage and clear Finance inbox and queries efficiently and resolve issues within agreed timeframes.

Achievements:

• Successfully meet required deadlines for all month end report.

Responsibilities:

• Assist in the preparation of monthly management/financial reports as per month end checklist.
• Prepare monthly journals and charge expenses to accounts and individual Cost Centre (Electricity, Water, Printing, and other operating expense)
• Process monthly accruals journal and prepayments.
• Prepare monthly Bank reconciliation for 14 local bank accounts and 4 foreign bank accounts, ensuring that all accounts are balanced and investigate if there are any variances.
• Prepare monthly reconciliation for different GLs, ensuring that everything is balanced. Investigate if there are any discrepancies and making sure that after variance was identified it will be resolved following month.
• Manage Company's Automatic Payments.
• Manage daily cash sale transactions & banking of 97 Stores.
• Daily clearing of multi-accounts Cashbook transactions. Allocating Cash Banking to Cash Sale invoices.
• Monitoring of all Eftpos transaction of 97 Stores and investigate and escalate issues to right channel as appropriate.
• In charge of allocating payments of all Merchant services (Amex, QCard, ZipPay, AfterPay, Farmers Card, Cardlink, Finance Now).
• In charge of checking documentation for all Customer Refunds.
• In-charge to update daily cash flow, to send out to NZ/AU Treasury Department.
• Manage Bank transfers to Call out Account (Money Market).
• Maintained accurate and complete documentation to facilitate accounting and filing functions.

Achievements:

• Cash transactions of 97 Stores of Bridgestone and Tony's Tyre Service are consistently managed and cleared within the period.
• Monthly reporting/journals are all posted in GL before cut-off date.
• Successfully resolve any systematic issues and discrepancies within 2 to 3 days turnaround time.
• Stood in for my manager to complete funding for the day, placement of Time of Term Deposits.
• Regularly received positive feedback about my performance.

Responsibilities:

• Closely liaise with individual customers to manage their accounts.
• Minimize all aged balances on assigned ledgers by continuously following up with customers as required.
• Reconcile aged accounts as appropriate.
• Daily processing of Debtor payments, received by Direct Credit and Direct Debit, and correctly allocate payments to outstanding invoice.
• Resolve any queries in timely and efficient manner to keep account current and running smoothly.
• Work closely with Store and Account Managers to manage ledger.
• Process journals every month for selected big customers.
• Ensure accurate records of accounts are always maintained.
• Ensure data and notes on the database accurately reflect the situation of individual customers.
• Always maintain high level of customer service.
• Reached out to customers to check on payments and convey options.
• Responded to disputes calmly and applied logical knowledgeable approaches to devise solutions.
• Reviewed customer accounts for compliance with repayment obligations.
• Established and maintained customer and staff policies.
• Performed checks of customer creditworthiness and current situations.

Achievements:

• Regularly received positive feedback about my performance
• Cleared overdue invoices for large accounts
• Devised collection recovery strategies to resolve customer issues and delinquent cases.
• Reduced past due balances and bad debt by coordinating collection efforts with Store Managers, Customer Service departments.

Responsibilities:

• Process high volume of supplier invoices as per purchase order number.
• Verifying accuracy, approvals, and account coding in accordance with company's requirements.
• Reviewed vendor invoices for appropriate documentation and validity prior to payment.
• Reconciliation of Supplier statements – making sure that variances are investigated every month.
• Ensuring that accounts are up to date to avoid any delays on any transactions, including clearing of purchase orders.
• Process weekly and monthly payments run, both local and international payments.
• Checking and processing staff expense claims and petty cash. Making sure that payments are all processed with complete adherence to company's policies and procedures.
• Maintains vendors' accounts—making sure that all important information: bank accounts, addresses, discounts, are always updated.
• Maintained good working relationships with Supplier and resolved disputes on accounts.
• Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.

Achievements:

• Was sole charge of the Tony's Tyre Service Accounts Payable Ledger, with 27 Stores
• Consistently ensured there were no overdue invoices.
• Reconciliation of Supplier's Statement are consistently and 100% done.
• 98% of open Purchase Order are closed every month.
• Back up to AP Team Lead.

Responsibilities:

• Review validity of purchase orders and match these with related invoices and transactions.
• Liaise with other team members and branch managers for t approval of invoices for payment.
• Process weekly and monthly payment runs
• Reconcile Supplier & Customer accounts and resolved discrepancies to maintain accuracy and resolve issues.
• Ensure accurate and timely completion of Accounts Payable process and reconciliations.
• Organize and file all correspondence and invoices for audit.
• Month end reconciliations of inter-company accounts (Clearing of AR & AP balances of subsidiaries and branch account).
• Process weekly payroll for 80 wage staff (using MYOB), and fortnightly payroll for Permanent Staff.
• Ordering of warehouse and office supplies for Auckland Branch & Support Office.
• Other administration duties, including filling in on reception and other tasks assigned by Support Office Manager.
• Generate internal invoices, on-charges and general journals when required.
• Reconcile aged accounts as required.
• Work closely with Store Managers to manage Customer's account.
• Send direct debit forms to customers and to bank.
• Ensure that accurate records of customers are maintained and up to date.
• Process credit card and AMEX payments.
• Process and allocate direct credit payments to Customer's Account.
• Review vendor invoices for appropriate documentation and validity prior to payment.
• Responded to vendor inquiries and requests for information to maintain relationships and provide timely support.
• Prepared monthly reports of accounts receivable and accounts payable for management review.

Achievements:

• Stood in for my manager every time she's going on annual holiday outside New Zealand, and without any issue when she comes back
• Consistently maintain high level of customer service.

Responsibilities:

• Accurate data entry of flowers delivered for Auction.
• Ensuring products are entered before Auction starts at 6:00am and ensuring that all codes are correct.
• Close transactions when Auction is finished.
• Processing of invoice for late sales.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Executed record filing system to improve document organization and management.
• Restocked supplies and placed purchase orders to maintain adequate stock levels.