MYRA VILLEGAS BALADAD

- Setting up onboarding and uploading applicants’ paperwork to Elmo (Hr System)
- Ownership of activities pertaining to new employee induction including coordination of contract documentation, system set ups, liaising with relevant
departments, and the creation of an induction plan.
- Assist with producing employment documentation (onboarding, offboarding)
- Efficient and timely execution of activities related to new starters and leavers.
- Action all employment variations within 48 hours of receipt
- Building relationships with our employees and managers and supporting them with HR queries and activities
- Maintenance of all employee records and fulfilling reporting requirements
- Issuing official HR documents (visa support letters, maternity acknowledgements, certificates of employment)
- Coordinating events

- Supporting recognition programs (Employee of the Month, Health & Safety awards and long serevice)
- Managing the hr@cardinal email inbox responding and/or escalating each email within 24 hours of receipt
- Monthly Newsletter
- Monthly PPE and Uniform order for all sites
- Assisting in the Annual Performance review and Remuneration review
- Generating reports and internal audits

- Efficient and timely execution of activities related to recruitment, starters and leavers and contract variations

- Ownership of activities pertaining to new employee induction including coordination of contract documentation, system set ups, liaising with relevant departments, and the creation of an induction plan

- Building relationships with our employees and managers and supporting them with HR queries and activities

- Maintenance of all employee records and fulfilling reporting requirements

- Supporting with the onboarding of Grads and Interns

-Contribution to relevant People and Culture initiatives or project teams

- Coordinating Company events

- Screening applicants and coordinating interviews

- Arranging and Coordinating inductions

- Uploading applicants’ paperwork to GT - from starter pack to IEA/Letter of Offers

- Monthly Newsletter

- Monthly PPE/Uniform order

- Maintenance of front office desk.

- Timely Rating and Invoicing of customers warehouse and freight transactions as per customers contracts

- Customer account reconciliations

- Customer credit analysis and processing

- Customer Buyer Created reconciliation

- Manage timely responses on customer queries

- GL Coding and validation of supplier invoices

- Supplier reconciliation and follow up of reconciling items -Weekly unpaid supplier follow-up and EDOC reporting

- Clearing issues with supplier invoices including investigate and resolve payment discrepancies

- Subcontractor invoice reconciliation against Costed Manifests reconciliation – Cost rating and liaising with sub-contractors on variances

- Support and assist with customer claim processing

- Demurrage and Detention Reconciliation including managing on charge to customers and supplier invoice processing

- Month end processing and close off

- Analysis and reporting Business Support:

- Phone support

- Stationary Management

-Managing Mails

- Other administrative tasks as may be assigned

- Adhoc Projects

- Support with adhoc as and when required

- Ensuring all received orders are accurately entered into the system correctly.
- Ensure a high level of accuracy when order processing.
- Database management
- Customer Support
- High relational tasks i.e. front of desk
- High administrative tasks including email/phone queries.
- Adhoc jobs

Company Overview: (Kaki Bukit Road Eunos Tecknolink Singapore 415937)

-Performs administrative and office support activities for multiple supervisors

-Word processing

-Creating spreadsheets and presentations

-Creating and maintaining filing systems

-Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases

-Photo reports for all finished projects

-Prepares legal documents for minor and major tenders

-Processing of ISO and Safety documents for all projects

-Filing of Job sheets, work completions sheets and tool box meeting after the Job

-Maintenance of Company Website

-Helped in our Company’s New Corporate Brochures

-Assisting in Finance Department (Banking works)

-Purchasing of stationeries, Jobsheets, Work Completion sheets and Corporate Brochures

-Fielding telephone calls

-Liquidation of Petty cash

-Preparation of Check Voucher

-Preparation of statement of account

-Follow up Cheque Collections

-Preparation of treasurer's report

-Update collections

-Update disbursements

-Update receivables

-Filing and upkeep of documents

-Handling Cash disbursements

-Answering of phone calls

-Preparation of Documents for board and GMM

-Arrange/ reserve venues for meetings

-Coordination with all board of directors if there are meetings or any events or activities

Summary of Duties and Responsibilities:

-Hiring and Training

-Overseeing Operations

-Building Sales and Profits

-Supervise and participate in kitchen and dining area operations and cleaning activities.

-Resolve customer complaints regarding food service.

-Train workers in food preparation, and in service, sanitation, and safety procedures.

-Observe and evaluate workers and work procedures to ensure quality standards and service, and complete disciplinary write-ups.

-Assign duties, responsibilities, and work stations to employees in accordance with work requirements.