Luvina Scholostica

(3 - Month Contract)

• Generate and process TPA payment runs daily and process fee fund account payments as agreed upon schedule and update cashbooks when necessary.
• Perform bi-weekly and monthly bank reconciliations for all loss funds in Xero.
• Liaise with the TPA team for any TPA related queries, payment queries and confirmations.
• Prepare monthly bordereau reporting and collection notes for all loss funds to sent to clients.
• Review and approve monthly Fleet partner Lease, Fuel and Incidental invoices for both entities AU and NZ.
• Liaise with Fleet partners AU and NZ on billings for lease, fuel and Incidental invoices.
• Review and approve monthly property, plant and equipment roll forward and capital lease liability reports.
• Running the Power BI production reports and updating the revenue actuals every month.
• Assisting with maintaining the fixed asset register and asset clearing process for both Australia and New Zealand entities.
• Assist in other Month-end activities.

(Contract to Permanent role - departed due to redundancy)

• Prepare US payroll for 40 employees on a bi-weekly basis, including the submission of employee benefit contributions.
• Process accounts payable (AP) invoices, ensuring proper approvals are secured and addressing unapproved expenses with suppliers when necessary.
• Accrue costs in cases where invoices are not received or processed before the month-end cutoff.
• Track AP due dates and generate creditor payment runs as per agreed-upon schedules, identifying any off-cycle payments as needed.
• Take ownership of the revenue process, collaborating with the delivery team to fulfill all client invoicing requirements accurately and within established timeframes. Upload invoices to client portals and follow up on overdue balances as required.
• Prepare journal entries for accrued and deferred revenue for review, and complete associated balance sheet reconciliations. Analyze and provide explanations for revenue fluctuations at month-end.
• Contribute to the prevention of revenue loss by ensuring accurate invoicing of all pass-through costs to clients.
• Perform bank account reconciliations in Xero and assist with updating actuals for cash flow modeling, while also providing AP reporting for the model.
• Monitor shared mailboxes and respond to both internal and external queries as needed.
• Offer backup and support to all team members by assisting with ad-hoc analyses, reconciliations, and data collection tasks.

(3 month contract)

• Prepare and post receipts deposits, purchase orders, refunds, and other bookkeeping tasks.
• Responding to incoming calls from customers and giving detailed explanations of services and products.
• Processing day-to-day orders and transactions on ERP systems such as Epicor 9.
• Processing daily credits and invoices.
• Reviewing customer accounts and transactions while resolving issues.
• Working with the sales team to create better methods to address customer complaints.

• Participated in the preparation of financial statements in compliance with Sri Lankan accounting standards.
• Assisted in reviewing monthly Bank Reconciliations.
• Maintenance of Fixed asset register.
• Assisted in the preparation of audit plans and monitoring these plans to achieve the target outcome.
• Reviewing of Journal entries relating to accruals and provisioning.
• Assisted in office administration and client communication to help manage auditors' workload.

(Part-time - remote position due to Covid)

• Assisted in reconciling company accounts for credit cards, employee expenses, and commissions.
• Extracted and manipulated data using QuickBooks system.
• Assisted in reconciling balance sheet figures and sought assistance to reduce errors.
• Communicated with suppliers to reconcile invoice payments.

(Unpaid Internship for 1 semester)

• Entered data promptly and efficiently.
• Handled levy report scheduling and invoicing.
• Recording and filing invoices.
• Emailed invoices to the owner and answered customer questions.
• Pitched in to help the manager with special projects.
• Assisted with month-end closing and reporting duties.